Senior Executive Assistant for Travel & Events

**** *** **** ******, ***** ***** 214-***-**** Cell/Text **************@*****.***

Summary of Qualifications

Skillful, pro-active and dedicated seasoned Executive Assistant with an extremely high level of integrity and extensive experience in the coordination, planning, and support of daily operational and administrative functions to senior level executives.

Demonstrated capacity to provide comprehensive support for senior executives including calendaring, travel coordination, event planning, sound decision-making, and effectively managing all essential tasks.

Highly focused and results-oriented in supporting complex, deadline-driven operations; proven ability to identify goals and priorities and resolve issues.

Proficient in Microsoft Office including Outlook, Word, Excel and PowerPoint; BoardWorks; Diligent; QuickBooks Pro; Google Mail and Calendar.

Professional Experience

Murphy USA, El Dorado, AR Oct 2016 to Sept 2025

Executive Assistant, C-Suite

Provide high level administrative support to the C-suite executives and Board members.

Work in unison with the Executive Assistant to the CEO to ensure the c-suite runs flawlessly.

Manage day-to-day activities for the CFO/COO as well as the SVP, Strategy, including demanding and often chaotic calendars, monitoring for conflicts, arranging meetings, conference calls, and complex travel. Walks a fine line between providing a gentle prompt to keep things on schedule and knowing whether to go ahead and adjust the next meeting.

Prepare expense reports and reconcile credit card accounts, including reviewing and approving those of the direct reports to the CFO/COO and SVP, Strategy.

Compose and prepare internal memos and external letters/documents.

Review budget projections versus actual for the Executive office.

Assist in the coordination, planning and execution of the annual Family Shareholders meeting and dinner as well as quarterly Board meetings.

Organize off-site meetings and events including Board as well as the Executive Leadership Team off-site events. Attending as key contact and providing support.

Research and prepare budget data on off-site venues in order to make the best selection for our events.

Handle sensitive and highly confidential information in a professional manner.

Work closely with the chief pilot to coordinate use and approval of the corporate jet across the company.

Create and maintain yearly Board calendar as well as the C-suite calendar.

Act as a liaison to maintain open lines of communication internally among Board members, the senior executive team and extended management team members. Thus, building strong, solid relationships across all departments.

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PwC/Strategy& (formerly Booz & Co), Dallas, Texas May 2010 to Sept 2016

Senior Executive Assistant

Provided high-level administrative support to the US Lead Partner for Energy, Chemicals and Utilities as well as other Partners in the EC&U sector.

Managed all aspects of executives’ calendars monitoring for conflicts, arranging meetings and conference calls.

Prepared detailed time and expense reports, and reconciled credit card statements.

Orchestrated all details of complex, domestic and international travel arrangements while accommodating individual travel preferences and adhering to policy. Worked closely with the individual to support the processing of travel visas, passport renewal, and itineraries.

Developed strong relationships and trust with the project staff in the Energy practice in order to support them in their support of the client and their projects.

Organized off-site events that included team dinners to office-wide holiday party.

Accenture, Las Colinas, Texas Mar 1996 to Aug 2009

Executive Assistant

Provided high-level administrative support for the Regional Managing Partner and other senior Partners in the Communications & High Technology practice group.

Managed all aspects of executives’ calendar and email inbox, responding appropriately or drawing their attention to urgent matters.

Orchestrated all details of complex domestic and international travel arrangements while accommodating individual travel preferences as well as adhering to policy.

Coordinated off-site and on-site events and meetings, large and small, adhering to policy and budget; attended those meetings as key contact and to provide on-site support.

Prepared expense reports according to company policy and reconciled AmEx statements.

Developed a strong working relationship with senior executives and their project teams, my team members, and high-level clients and their support staff.

Received the “Core Value Award” for Integrity on three separate occasions.

Requested by local leadership to participate in multiple invitation-only focus groups regarding teambuilding, work from home, and corporate citizenship activities.

Professional Development

International Association of Administrative Professionals

CAP Certified Administrative Professional Certification, Nov 2018

Dale Carnegie

Skills for Success, Oct 2019

Stephen Covey

Seven Habits of Highly Effective People, 2004

Notary Public Certification

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