Administrative Assistant & Real Estate Support

SUMMER VANCE

***********@***********.*** 562-***-**** Rossmoor, CA 90720

Profile

Customer-focused administrative professional with experience supporting a wide range of office operations. Skilled in managing high call volumes, email communications, and supporting back office functions. Known for building positive relationships with clients, vendors, and colleagues. Highly organized, reliable, and effective at managing multiple priorities. Skills

Experience

Admin Assistant Elements Design - Los Alamitos, CA 2024 - Present

• Assist with construction billing by processing invoices, tracking expenses, and supporting accounts payable and receivable

• Requested and collected estimates from subcontractors to support project pricing and scheduling

• Ordered and maintained inventory of office and job site supplies to support ongoing projects

• Review contracts and agreements for accuracy, completeness, and required documentation

• Managed phone calls and email correspondence while handling back- office administrative tasks

Realtor Seven Gables - Huntington Beach, CA 2017 - 2025

• Prepared market analysis statistics and bid presentations for buyers and sellers

• Scheduled home viewings for potential buyers, advising on current market activities

• Promoted sales through targeted advertising strategies

• Participated in multiple listing services to enhance property visibility

• Established effective communication channels with agents, clients, lenders, and escrow officers

• Customer service

• Communication

• Mutitasking

• Organization and reliability

• Relationship building

• Office administration

Realtor/Buyers Agent Keller Williams - Long Beach, CA 2013-2017

• Conducted property tours and open houses to generate interest and network with potential clients

• Negotiated contracts while educating buyers and sellers on legal disclosures and promoting listings through social media and print.

• Monitored escrow process, coordinated contingency removals, and ensured timely closings

• Researched current market trends to gather information for sales presentations

• Served as liaison between buyers, sellers, and service contractors to coordinate home inspections and appraisals

Licensed Real Estate Assistant Main Street Realtors - Long Beach, CA 2010

- 2013

• Facilitated sales closures by serving as a liaison among mortgage brokers, real estate agents, and vendors

• Coordinated vendor arrangements and drafted repair requests to ensure timely completion

• Conducted weekly open houses and property showings to attract potential buyers

• Attended property inspections and appraisals while collaborating with vendors for necessary repairs

• Reviewed purchase contract details and created transaction-specific documentation checklists

• Completed ongoing training to gain expertise in home loan products and mortgage processes

Senior Client Associate Wachovia Securities - Los Angeles, CA 1999 - 2007

• Streamlined administrative operations for financial advisors, enhancing overall efficiency

• Coordinated investment account duties, including openings and maintenance

• Maintained strong client relationships to drive business growth.

• Regularly updated the team on task statuses and pending transactions

• Reviewed account paperwork processes to ensure operational efficiency

• Utilized a contact management database for improved tracking and reporting

• Prepared proposals and presentations for both existing and prospective clients

• Generated quarterly and monthly portfolio reviews for select clients

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