Event Liaison & Office Operations

Mary M. McLean

******.****.**@*****.***

EXPERIENCE

● Act as liaison between meeting hosts within the 12th district and systemwide and the Building Services, Protection, Purchasing, Information Technology, Graphics and Public Information departments, A/V studio, on-site catering and area hotels in association with planning each meeting.

● Manage numerous simultaneous events and multiple priorities in an efficient manner.

● Maintain excellent relationships with area hotels and their staff by providing timely and accurate information including rooming lists, status of contracts and payment of outstanding bills.

● Discuss proposed meeting planning activities, recognize possible constraints or risks involved, analyze and suggest alternatives, advise of "pros and cons".

● Furnish recommendations to clients regarding meal selections and food service arrangements, handle special requests and requirements, supply food cost estimates.

● Provide clear and timely direction to building services personnel and catering staff through weekly conference room set up schedules and food service memoranda.

● Request group reservation quotes from area hotels, collect, assemble and disseminate information to meeting requestors, review incoming hotel contracts, approve for signature and prepare internal purchasing documents in association with contracts.

SKILLS

Microsoft Word, Excel, Outlook, Access, PowerPoint, Google Docs, Adobe Acrobat, Asana, DropBox, Salesforce, Slack, WordPerfect, proprietary databases

EMPLOYMENT HISTORY

Office Manager / Accounting 2022 to Present

R & S Brothers

Fremont, CA

Lead Sales Coordinator 2022

Bell Brothers

Hayward, CA

Contract Auditor 2015 to 2020

Jemico, LLC

Hayward, CA

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