Payroll & Accounting Specialist (Multi-State)

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AJMAL KHAYAM

Address: **** ******** ** ***** ****** USA ************@*****.*** +1-202-***-****

PROFESSIONAL PROFILE & KEY SKILLS SUMMARY

Payroll Specialist with extensive experience processed highvolume, multistate, and government contract payrolls. Skilled in international payroll operations with expertise in garnishments, tax compliance, and entity registration across federal, provincial, and state jurisdictions. Strong background in accounting support, including reconciliations, journal entries, and invoice management, with a proven focus on accuracy, compliance, and process improvement

PROFESSIONAL EXPERIENCE

CHEMONICS INTERNATIONAL INC Nov 2022 – May 2026

Payroll Analyst

Supported payroll and accounting for government contracts, ensuring compliance with federal regulations and timely reporting using ADP

Responsible for full-cycle payroll processing for multi-state employees on a bi-weekly

Ensured that all deductions, such as taxes and benefits, are accurate.

Followed labor laws and tax regulations, and setting up state tax IDs for the organization reports

Generating annual payroll reports to evaluate the payroll system's efficiency and reliability

Researched and responds to various payroll-related inquiries

Compiled and distributes various employee, payroll, insurance, and/or tax-related reports on a weekly, bi-weekly, monthly, quarterly, and/or annual basis

Collected time records submitted via various means and accurately enter the data into the payroll

Accounting Responsibilities

Identified all financial activities, including sales, purchases, and payments.

Recorded journal entries, logging transactions and maintaining accurate debit and credit balances.

Posted journal entries to the appropriate accounts in the general ledger.

Prepared trial balances to ensure total debits equaled total credits.

Managed billing and invoicing processes, including preparing and submitting invoices for

government contracts, tracking receivables, and resolving discrepancies.

Ensured compliance with contract terms and supported month-end close with accurate revenue recognition and reporting.

INTELECTUALL TECHNOLOGY MAY 2019 – OCT 2022

Payroll/HR Specialist

Processed multi-state biweekly, semimonthly & special payrolls to ensure timely & accurate pay.

Ensured timely submission and approval of timesheets and time-off requests.

Managed PTO, salary updates, 401K changes, severance, and residual payments.

Calculated wages based on attendance, bonuses, expenses, holidays, overtime, and other payments, ensuring accurate deductions.

Prepared detailed reports using ADP and Excel.

Filed payroll taxes and statutory information accurately and timely.

Maintained confidentiality and security of payroll information.

Ensured compliance with payroll laws and tax obligations.

Maintained regular attendance per company policy.

INTERNATIONAL RELIEF & DEVELOPMENT JAN 2018- MARCH 2020

Human Resource Coordinator

Recruitment and Hiring: Manage the recruitment process, from posting job openings to interviewing and hiring candidates.

Employee Relations: Foster positive employee relations, addressing any concerns or issues that may arise.

Onboarding: Oversee the onboarding process for new hires, ensuring a smooth transition into the organization.

Developed and enforce HR policies and procedures to ensure a fair and compliant workplace.

Processed Payroll Ensure timely and accurate payroll processing, including calculations for wages, deductions, and taxes.

Maintained Payroll Records Kept detailed and up-to-date payroll records for all employees, ensuring compliance with regulations.

Resolved Payroll Issues & resolve any payroll discrepancies or employee inquiries related to paychecks.

EDUCATION

MWN-University

Bachelor of Business Administration in Accounting & Finance

TECHNICAL SKILLS

ADP Workforce. UltiPro/ UKG, Workday, Paycor Unit4 PROCAS, Jamis, Replicon, Concur, Sage Intac

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