Multi-State Payroll Tax Specialist
Resume:
Pablo Franke
DALLAS, TX *****
*****.********@*****.***
EXPERIENCE
Leidos
Payroll Specialist June 2025 - Current
• Processing Multi-State Payroll for 40,000+ employees on a bi-weekly basis using UKG/UltiPro.
• Bi-Weekly Expat, Visa and Tax Audit.
• Process day-to-day payroll functions in an accurate and timely manner for assigned employee groups.
• Calculate miscellaneous pay components in compliance with federal, state, and local tax regulations.
• Review, audit, and process manual checks and manual payroll upload files.
• Enter and validate garnishment deductions and ensure compliance with court orders and regulations.
• Assist with employee receivables, including payroll adjustments and reconciliations.
• Investigate and resolve routine and complex payroll discrepancies or anomalies.
• Prepare external reports and collaborate with internal teams to research and resolve general ledger
(GL) matters.
• Provide escalated support to employees by addressing payroll concerns via help desk channels.
• Participate in special payroll projects, including tax corrections, system adjustments, and compliance research.
• Ensure adherence to union contracts, federal contracting standards, expatriate pay requirements, and other specialized
payroll situations.
Highgate Hotels LP July 2024 to June 2025
Payroll Tax Specialist
• Manage multi-state payroll tax compliance, ensuring accurate withholding, reporting, and filings.
• Assist with providing tax withholding guidance to payroll specialists
• Perform withholding audits to ensure accurate withholding & make necessary corrections
• Conduct research on tax compliance issues on the federal, state, and local levels
• Review the accuracy of third-party tax filings and deposits to ensure compliance
• Assist in IRS and state audits
• Collaborate with Payroll and HR teams to reconcile payroll discrepancies, tax notices, and audits.
• Maintain and update third-party tax portals (ADP SmartCompliance) to ensure tax rates and registrations are current.
• Contact taxing authorities for further details pertaining to tax notices, additional liabilities, penalties, and interest
payments.
• Assist in year-end processing, including W-2 corrections and quarterly 941 reconciliations.
• Collaborate with Payroll Auditor to ensure transferred employees wages/taxes are reported accurately by performing
prior quarter tax review and adjustments.
Panzura LLC September 2022 to July 2024
Payroll Analyst
• Conduct accurate and timely multi-state US payroll processing using UKG/UltiPro and global payroll for Mexico, UK,
India, Australia, and Canada, using Deel.
• Oversee the garnishment process to ensure full compliance with federal and state laws, minimizing errors and mitigating
legal risks.
• Perform weekly auditing of payroll and audit insurance benefit programs for multiple locations, ensuring data accuracy.
• Registered and maintained compliance for state and local payroll taxes, ensuring proper setup and remittance.
• Provide comprehensive administrative support to other corporate staff as needed.
• Plan, develop, and coordinate the activities of the Payroll Analyst role to optimize operational efficiency.
• Conducted quarterly tax reconciliations (941s) and W-2 distribution, resolving discrepancies proactively.
• Assist with Accounts Payable processes, including invoice processing and vendor payments, utilizing NetSuite and
Bill.com.
The Dallas Morning News April 2021 to September 2022 Payroll and Benefits Specialist
• Oversaw end-to-end payroll processing and tax compliance for a multi-state workforce using Workday and OSV.
• Administered employee benefits, including health, dental, and retirement plans, ensuring compliance and employee
satisfaction.
• Assisted in 401(k) audits, Form 5500 filings, and compliance testing.
• Collaborated with HR and finance teams to streamline processes, leading to a more efficient workflow.
• Conducted payroll data audits and tax reconciliations, identifying and correcting errors to maintain compliance.
• Assisted employees with payroll and benefits inquiries, fostering a positive work environment.
• Developed and maintained detailed records and reports on payroll and benefits activity.
• Directed year-end payroll tasks, including the production of annual tax documents and reconciliation.
Southwest LTC June 2019 to March 2021
Payroll Specialist
• Conducted timely and accurate multi-state US payroll processing using Paycom.
• Managed garnishment processes to ensure federal and state law compliance.
• Conducted weekly payroll audits and insurance benefit program audits for multiple locations.
• Collaborated with facility locations for reporting and auditing.
• Weekly meetings with HR Associates at each facility to streamline payroll process and ensure accuracy.
• Performed a wide range of administrative functions and coordinated activities in the position.
•Orchestrated year-end payroll activities, including tax document issuance and reporting. EYM Group, Inc. March 2018 to May 2019
Payroll Administrator
• Collected, calculated, and entered payroll data.
• Updated payroll records and prepared reports on earnings, taxes, deductions, and more.
• Determined payroll liabilities and resolved discrepancies.
• Demonstrated expertise in federal and state payroll regulations, garnishments, and payroll taxes.
• Maintained a strong knowledge of payroll management and basic accounting principles.
• Managed year-end payroll processes, including issuing annual tax documents and conducting reconciliations.
EDUCATION
Associate in Communications
Enrolled - Not Completed
Richland College - Richardson, TX
SKILLS
• Multi-State & International Payroll – U.S., Canada, UK, India, Australia, Mexico
• Payroll Tax Compliance & Reporting – 941s, W-2s, State & Local Tax Registrations
• HR & Finance Collaboration – Cross-functional teamwork to optimize payroll operations
• Payroll Systems – Workday, ADP, Paycom, UKG, Microsoft Excel (VLOOKUP, Pivot Tables)
• Audit & Reconciliation – Tax reconciliations, W-2 corrections, quarter/year-end processing
• Process Improvement – Documenting procedures, mitigating payroll risks, compliance enhancements
Contact this candidate