Remote Executive Assistant & Data Support

ALI EVANS

Brooklyn, NY ***** 917-***-**** ***.********@*****.*** linkedin.com/in/ali-evans-nyc EXECUTIVE ASSISTANT OFFICE OPERATIONS & ADMINISTRATIVE PROFESSIONAL Executive Administrative Professional with 12+ years of experience supporting C-suite executives, managing office operations, coordinating large-scale projects, and overseeing administrative functions within the music industry. Proven success in executive support, budget administration, employee onboarding, facilities management, compliance coordination, and event planning. Recognized for discretion, operational efficiency, strong stakeholder management, and the ability to lead complex initiatives in fast-paced corporate environments

CORE SKILLS

Executive & C-Suite Support Complex Calendar Management Office & Facilities Operations Project & Event Management Meeting & Conference Planning Budget Administration Travel & Expense Management Employee Onboarding Compliance Coordination Vendor Management Process Improvement TECHNICAL SKILLS

Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) MacOS Google Workspace SharePoint SAP CONCUR LITMOS LMS Adobe Acrobat Pro

EXPERIENCE

SONY MUSIC ENTERTAINMENT, New York, NY 03/2012 - 04/2024 Coordinator, Finance & Office Administration Catalog Division (CMG) (09/2016 - 04/2024) Supported EVP, Finance & Operations/CFO through complex calendar management, meeting coordination, travel planning, expense administration, and confidential executive communications. Managed day to day administrative support to the Finance & Operations department. Coordinated daily operations and management of CMG office space at 25 Madison building

(13 departments across three floors in the building).

• Main liaison for CMG departments to address facilities related issues and inquiries including troubleshooting, coordination of office purchases, clarification and inquiries regarding building policies and protocols.

• Coordinated employee onboarding by partnering with HR and Global Technology teams to facilitate equipment provisioning, system access, workspace preparation, and new hire integration.

• Managed compliance training programs across the Catalog division, monitoring completion rates, coordinating follow- ups, and maintaining adherence to corporate requirements.

• Administered company-wide travel and expense processes through Concur, including user onboarding, approval workflows, budget assignments, and corporate card compliance.

• Developed and implemented office procedures that improved operational consistency and enhanced employee experience across multiple departments.

Administrative Assistant BLA and Finance (03/2012 - 09/2016) Provided high-level daily administrative support to the EVP, Business & Legal Affairs and the EVP / CFO, Finance & Operations. Demonstrated ability in complex calendar management, travel arrangements, expense report creation and finance/budget reconciliation. Provided day-to-day administrative support to the BLA and Finance department staff.

• Led the successful relocation of 175 employees across 13 departments to a new corporate headquarters, coordinating planning, logistics, vendor relationships, communications, storage allocation, and move execution while ensuring business continuity.

• CMG’s main point of contact and liaison between various move teams and Corporate move project teams and led the transition to steady state.

• Collaborated with moving consultants to manage storage requirements and allocation of storage space, ensured furniture needs and requests were met and completed.

• Coordination of various internal committees, meetings, discussions, and participation in Corporate planning meetings.

• Active participation in several site visits to perform walk-thrus and address pending requirements.

• Facilitated communication with all staff members to keep them informed and engaged throughout the relocation process.

Ali Evans 917-***-**** Page 2

• Organized a multi-day department wide conference for 200+ employees managing budget, invoice reconciliation and payment processing and on-site logistics during event.

• Prepared invoices confirming correct finance coding and approvals obtained to ensure payment processing.

• Prepared monthly financial management book and assisted in preparation of yearly business planning. ADDITIONAL EXPERIENCE

VANGUARD TEMPORARIES, New York, NY

Administrative Temp

• Administrative support at UMG for General Manager of Decca.

• Receptionist at Sony Music for C-Suite Executives Floor.

• Administrative support at Sony Music for Global Digital Business and A&R departments. UNIVERSAL MUSIC GROUP, New York, NY

Intern

• Provided support to managers, directors, and assistants in Tour Marketing/Artist Development within the Island / Def Jam division.

APPLE INC. (Retail), New York, NY

Specialist

FUTURE HISTORY OF HOUSE, Dallas, TX & New York, NY Event Coordinator and Promoter

EDUCATION

Bachelor of Arts (B.A.), Music, Management of Musical Enterprises Baruch College, Weissman School of Arts & Sciences, NYC

• Minor: Psychology, Marketing

• Dean’s List

Associate of Arts (A.S.), Humanities El Centro College, Dallas TX

• Dean’s List

• The National Dean’s List

• Honors Scholar Graduate

• Phi Theta Kappa Honor Society Member

• Who’s Who Among Students in American Junior Colleges CERTIFICATIONS

Certificate in Intellectual Property NYU School of Professional Studies

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