Remote Online Data Assistant Candidate

Martina M. Hubert-Simms

Temple Hills, MD ***** 301-***-**** **************@*****.***

PROFESSIONAL SUMMARY

Senior Legal AdministraƟve Professional with 35+ years of experience supporƟng aƩorneys and execuƟves in law firms and corporate legal departments specializing in anƟtrust, real estate, liƟgaƟon, government contracts, intellectual property, and corporate law. Recognized for providing excepƟonal administraƟve and legal support, managing complex prioriƟes, coordinaƟng high-volume court filings, and maintaining strict confidenƟality. Highly organized, detail-oriented, and adaptable with outstanding communicaƟon, proofreading, and project coordinaƟon skills. Proven ability to improve efficiency, build strong working relaƟonships, and successfully support mulƟple aƩorneys in fast-paced legal environments. CORE COMPETENCIES

Legal AdministraƟve Support LiƟgaƟon Support

Court & E-Filing (Federal, DC, MD & VA) Document PreparaƟon & Proofreading

Legal Research Calendar & Travel Management

ExecuƟve Support Project CoordinaƟon

Client RelaƟons ConfidenƟal InformaƟon Management

Time & Billing Team CollaboraƟon

Process Improvement MicrosoŌ Office Suite

iManage PACER

LexisNexis SharePoint

Adobe Acrobat

PROFESSIONAL EXPERIENCE

Cohen Seglias Pallas Greenhall & Forman PC Washington, DC Legal Assistant April 2024 – April 2026

Provided comprehensive administraƟve support to seven aƩorneys in a fast-paced legal environment.

Prepared, revised, proofread, and finalized legal correspondence, pleadings, moƟons, and other legal documents.

Managed extensive electronic court filings in Washington, DC, Maryland, Virginia, and Federal Courts.

DraŌed rouƟne legal correspondence and aƩorney cover leƩers.

Coordinated copying, scanning, mailing, and preparaƟon of exhibits and supporƟng documentaƟon.

Retrieved and managed legal documents using the iManage document management system.

Maintained accuracy, consistency, and strict confidenƟality across all legal documentaƟon.

Topline Home RenovaƟons, LLC Oxon Hill, MD

ExecuƟve Assistant March 2022 – April 2024

Supported execuƟve leadership in coordinaƟng residenƟal construcƟon projects from planning through compleƟon.

Assisted with project scheduling, budgeƟng, and Ɵmeline management.

Coordinated communicaƟon among contractors, supervisors, designers, and property owners.

Helped resolve construcƟon issues and customer concerns to keep projects on schedule.

Provided administraƟve support to the Office Manager, Project Manager, and General Contractor.

Freddie Mac McLean, VA

Legal AdministraƟve Coordinator – MulƟfamily & Single-Family Legal Division June 2010 – September 2021

Supported one Managing Associate General Counsel, thirteen Associate General Counsel, two Legal Analysts, and addiƟonal legal staff.

Managed complex calendars, scheduling, travel arrangements, conference logisƟcs, and daily administraƟve operaƟons.

Maintained confidenƟal legal records and sensiƟve corporate informaƟon with the highest level of discreƟon.

Reviewed legal documents, policies, regulaƟons, mortgages, and deeds of trust for compliance and operaƟonal impact.

Conducted legal research and prepared comprehensive 50-state legal surveys supporƟng regulatory compliance.

Responded to Historical Seller/Servicer Guide inquiries from internal and external customers.

Edited and proofread legal communicaƟons, presentaƟons, reports, bonds, allonges, and correspondence for senior leadership and government agencies, including the Federal Housing Finance Agency.

Managed departmental Ɵme entry using T360 and assisted team members in meeƟng reporƟng deadlines.

Collaborated with colleagues to idenƟfy and implement administraƟve best pracƟces that improved workflow efficiency.

Coordinated corporate community service iniƟaƟves and legal pro bono programs with organizaƟons including the Children's Law Center, Capital Area Food Bank, Fairfax County Hypothermia Program, Legal Services of Northern Virginia, Wills Clinics, and Uncontested Divorce Clinics.

Consistently recognized for excepƟonal customer service, iniƟaƟve, reliability, and commitment to meeƟng criƟcal deadlines.

Howrey LLP Washington, DC

Legal Secretary/Floater September 2001 – April 2009 Legal Secretary October 1996 – June 2000

Supported partners and associates across mulƟple pracƟce groups, including AnƟtrust, Trademark, Government Contracts, InternaƟonal ArbitraƟon, Commercial LiƟgaƟon, Environmental, Intellectual Property, Insurance, and Criminal Defense.

Prepared and finalized pleadings, briefs, deposiƟons, discovery materials, and client correspondence.

Transcribed and edited legal dictaƟon with excepƟonal accuracy.

Managed mulƟple prioriƟes while consistently meeƟng demanding liƟgaƟon deadlines.

Coordinated aƩorney travel, expense reports, billing acƟviƟes, and Ɵme reporƟng.

Maintained briefing charts and legal documentaƟon according to firm procedures. Holland & Knight LLP Washington, DC

Legal Secretary August 2000 – September 2001

Supported the Corporate Diversity Counseling Group, Senior Counsel for U.S. Government Contracts, Public Affairs Advisor, and PracƟce Area Leader Weldon H. Latham.

Prepared and finalized legal documents, reports, presentaƟons, and correspondence.

Managed aƩorney calendars, travel arrangements, expense reporƟng, and administraƟve prioriƟes.

Created and maintained training schedules and coordinated presentaƟon materials.

Produced high-quality work under demanding deadlines while maintaining excepƟonal aƩenƟon to detail.

TECHNICAL SKILLS

Legal Technology: iManage, PACER, LexisNexis, PCDOCS, PATTSY WAVE, Document Management Systems

SoŌware: MicrosoŌ Word, Excel, PowerPoint, Outlook, Project, Access, Adobe Acrobat, SharePoint, Lotus Notes

EDUCATION & PROFESSIONAL DEVELOPMENT

SkillPath Professional Development

Leadership • MulƟtasking for Legal Professionals • Challenging Workplace Issues • Management Success Techniques

CerƟficate – Legal Secretarial Program

Howrey, Simon, Arnold & White LLP

CerƟficate – Office Technology

Computer InsƟtute, Rockville, Maryland

CerƟficate – Office Technology

The Washington School for Secretaries

REFERENCES – AVAILABLE UPON REQUEST

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