Administrative Assistant & Invoicing Specialist

Sonya Wilson Administrative Assistant

Roanoke, TX 682-***-**** *********@*****.***

Professional Summary

Administrative and data entry professional with experience maintaining business records, processing invoices, updating databases, and managing electronic documentation. Proficient in QuickBooks, Microsoft Excel, Google Sheets, Microsoft Word, and cloud-based file management systems. Experienced supporting daily operations through accurate recordkeeping, document processing, and billing administration in both remote and office environments.

Key Skills

●Accounting & Financial Systems: QuickBooks Invoicing (account reconciliation, billing accuracy).

●Software Proficiencies: Microsoft Excel (formulas, data sorting), Google Sheets (collaborative tracking), Microsoft Word (document formatting), Google Docs (real-time editing).

●Data Integrity & Verification: Data Cleansing (removing duplicates), Data Verification (identifying discrepancies), Microsoft Access (database management).

●Digital Operations: Document Digitization (scanning, electronic indexing), Google Drive & Microsoft OneDrive (cloud file management).

Professional Experience

Administrative Assistant/Invoicing Specialist, B & W Installs, P/T, Remote, TX Aug. 2025 - Present

Providing remote administrative and billing support for an appliance installation/service company, ensuring accurate invoice processing and record maintenance.

●Prepare and process customer invoices using QuickBooks.

●Verify job information and billing details for accuracy prior to invoicing.

●Maintain electronic records and documentation for completed projects.

●Track invoice status and assist with account reconciliation activities.

●Support daily administrative operations in a remote work environment.

Administrative Assistant, Texas Appliance Installers, Remote, TX Apr. 2019 - Sept. 2025

Provided administrative support for an appliance installation company, maintaining customer records, processing project documentation, and supporting billing operations from job intake through payment collection.

●Entered and maintained customer, vendor, project, and scheduling information in TeamUP and company databases.

●Managed incoming job requests received by phone and email, documenting customer and project details.

●Reviewed FastField reports and verified completed work against original work orders.

●Coordinated with installers to obtain missing documentation and completion details required for billing.

●Processed invoices in QuickBooks using technician reports, project documentation, photographs, and completion records.

●Monitored vendor billing deadlines and ensured invoices were submitted within required timeframes to prevent payment delays.

●Followed up on outstanding invoices and maintained payment tracking records.

(Continued on page 2)

Professional Experience Continued

Residential Services, Self-Employed, Westlake, TX Aug. 2016 - Jan. 2020

Provided residential support services for a long-term client, maintaining schedules, managing household tasks, coordinating services, and supporting daily household operations.

●Maintained schedules and task lists to ensure completion of recurring and special projects.

●Managed household records, receipts, and service-related documentation.

●Coordinated vendor and service appointments as needed.

●Maintained supplies and tracked household inventory requirements.

Education

GED, State of Texas Certificate of High School Equivalency

Contact this candidate