Administrative & Data Entry Specialist

Kimberly Smith

*************@*****.*** +1-224-***-**** Zion, IL 60099

Professional Summary

Detail-oriented Administrative Professional with over 10 years of experience supporting front desk operations, data entry, and office management. Adept at handling scheduling, office supply inventory, document preparation, and cross-functional team coordination. Recognized for strong organizational skills, a quick learning ability, and proficiency in Microsoft Office tools including Excel, PowerPoint, Outlook, and Word. Passionate about delivering efficient support in fast-paced environments.

Professional Experience

Lead Dietary aide, Stonebridge of gurnee

•Led training sessions for new dietary aides, enhancing team performance by [X]%.

•Streamlined kitchen operations which improved meal delivery times by [X] minutes. 08/2025 – 07/2026

Front Desk Receptionist, Terrace Nursing Home

•Managed front desk operations for a large-volume healthcare facility, greeting visitors, managing calls, and handling deliveries.

•Scheduled and coordinated meetings for staff and supported event logistics. 09/2021 – 05/2024

Waukegan, IL

•Maintained inventory and restocked essential office supplies including coffee, paper, and notebooks.

•Edited and formatted PowerPoint presentations for internal meetings.

•Collaborated with cross-functional teams on administrative projects and team activities.

•Demonstrated professionalism and attention to detail in managing confidential information.

Data Entry Specialist, Selective Service Center

•Entered various forms and documents into internal databases with high accuracy.

•Verified information and ensured data integrity for compliance. 06/1988 – 09/2010

Great Lakes, IL

•Provided occasional front desk and receptionist coverage as needed.

•Maintained organized digital and physical filing systems. Education

Master's Degree in Paralegal Studies, Kaplan University Davenport Campus

(Chicago, IL)

Skills

Confidential Information Management

Physical Filing Systems

Kitchen Operations Efficiency

Calendar & Meeting Management

Document Preparation & Formatting

Google Docs & Google Suite

Organizational and Time Management Skills

Data Verification

Visitor Engagement

Receptionist Coverage

Front Desk & Visitor Management

Customer Service & Phone Etiquette

Data Entry & Filing

Adaptability & Eagerness to Learn

Technology Proficiencies

•Microsoft Outlook Calendar

•Microsoft Excel (Basic–Intermediate)

•PowerPoint Editing

•Windows Operating System

•Typing & Computer Literacy

Professional Traits

•Strong attention to detail

•Fast learner with a natural curiosity

•Positive attitude and proactive work ethic

•Effective communication and interpersonal skills

•Able to adapt to various administrative functions and team needs Languages

English

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