Executive Assistant

Overview

Insightful and well-organized Administrative Professional with seasoned expertise in records management, process improvements & office operations. Positively challenges routines and brings the human element into process management solutions.

10 years’ experience as an Executive Assistant in multiple hospitals and medical venues (C-suite)

10 years’ experience as Administrative Support at UCLA Medical Staff Office & Credentialing Office

6 years’ credentialing multi-state teleradiologists & hospitalists (Previously NAMSS-CPCS certified)

45 WPM / 10-key by Touch

Scheduling Multiple High-Level Calendars

QuickBooks Pro

Marketing & Sales Support (CRM/Website)

Compliance (Joint Commission & HIPAA)

Intermediate/Expert Levels Word, Excel, Outlook, SharePoint, PowerPoint, Teams

Credentialing (FPPE/OPPE Tracking

CAQH, MDApp)

Work Experience

Omya Specialty Materials. June 2025 – June 2026 (1 yr) Long Beach, CA

Sample Desk/Sales & Office Administrative Assistant

Assisting the Sample Desk and floor departments with all aspects of office administration. This includes leadership meeting organization, holiday event coordination and all front desk and office duties for multiple departments; ordering, Clarity reconciliations, equipment inventory, marketing and tradeshow support.

La Cienega Manufacturing March 2018 – May 2025 (7 yrs 2 mo) Redondo Beach, CA

Executive Assistant / Office Manager - assisting the owners with QuickBooks entry & payroll, estimates & invoicing, ordering, HR compliance, client marketing and daily machine shop operations.

Temporary Services Contractor January 2017 - March 2018 Torrance, CA

KForce - Culver City (2 mos) St. Francis Medical Center - Executive Assistant to the CEO;

Ajilon Prof. Staffing (2 mos) Charles R. Drew University - Executive Assistant to the President/CEO

SystemOne (2 mos) LABioMed Inc. / Harbor UCLA - AD Dermatology & Residency Program Coordinator

Scheduling & managing multiple calendars, facilitating Board of Directors meetings, philanthropic events (with trustees, charitable representatives and community/city/state members) and graduation events, on-boarding Dermatology Medical Students, Residents and Physicians.

Centinela Hospital Medical Ctr. August 2013 – Jan. 2017 (3yrs-4mos) Inglewood, CA

Executive Assistant (Clinical Operations & Support Coordinator) – Executive Assistant to the Chief Nursing Officer and Chief Medical Officer; performing such tasks as office operations, event coordination, compliance, performance improvement, facilitation of leadership committees & meetings, travel, expense and data reporting, credentialing Independent Physicians Group.

Sunset Radiology Inc. Oct. 2009 - August 2013 (3yrs- 10mos) Rolling Hills Estates, CA

Executive Assistant – Assistant to the Chief Operations Officer & Chief Executive Officer in managing office operations in the niche Teleradiology field; performing such tasks as conference exhibit coordination, systems maintenance, client, vendor & building liaison, Web-presence tracking, electronic security access, Teleradiology multi-state credentialing coordination, verification and privileging in multiple client hospitals.

UCLA Medical Staff Office July 1999 to October 2009 (10yrs) Los Angeles, CA

Administrative Assistant III - Assisting Medical Staff Office management & Credentials Office coordinators; performing such tasks affiliation verification, maintaining confidential Medical Staff files, meeting scheduling, calendaring, supply ordering/receiving, phones/voice mail, mainframe & web entry and maintenance.

Education

University of Redlands

Degree: Bachelors of Science Business Management & Administration 1998

El Camino College

Degree: Associates in Science Business Management 1996

Certification

Certified Provider Credentialing Specialist (NAMSS - CPCS)

Certified: May 2014 - Dec. 2017

Links

Indeed: https://profile.indeed.com/?hl=en_US&co=US&from=gnav-app-tracker

LinkedIn: https://www.linkedin.com/in/kimberly-saxon-985ab9134

Zip Recruiter: https://www.ziprecruiter.com/profile

Indeed Assessments Tests

Administrative Assistant/Receptionist Proficient

Attention to Detail Proficient

Customer Focus & Orientation Proficient

Customer Service Proficient

Data Entry: Attention to Detail Proficient

Filing & Organization Proficient

Medical Receptionist Skills Proficient

Office Manager Proficient

Principles of Accounting Proficient

Project Timeline Management Proficient

Scheduling Proficient

Spreadsheets with Microsoft Excel Proficient

Time Management Skills Proficient

Work Motivation Proficient

Working with MS Word Documents Proficient

Written Communication Proficient

Work Style 1 Professionalism

Work Style 2 Reliability

Organization

Administrative Skills

Confidentiality

Microsoft Office Suite

Microsoft Teams

Zoom

Microsoft Excel

Microsoft PowerPoint

Adobe

Communication Skills

Written Communication

Verbal Communication

Customer Service

Office Equipment Operation

Transcription

Prioritization

Teamwork

Work Ethic

Positive Demeanor

Accountability

Professionalism

Proactiveness

Virtual Meeting Platforms

Exceptional Communication

Time Management

Multitasking

Diplomacy

Service Orientation

English Proficiency

Conflict Resolution

Resilience

Problem Solving

Adaptability

Critical Thinking

Emotional Intelligence

Executive Support

Vendor Management

Event Coordination

Project Tracking

Calendar Management

Travel Arrangements

Call Screening

Document Preparation

Document Management

Minutes

Liaison

Research

Office Maintenance

Financial Reconciliation

Board Support

Special Projects

Executive Admin Experience

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