Executive Coordinator and Travel Logistics Specialist

Lisa Davis

Quincy, MA *****

857-***-**** ************@*****.***

Professional Profile

Highly organized and detail-oriented Executive Coordinator with extensive experience supporting senior executives in fast-paced corporate and medical environments. Skilled in complex calendar management, domestic and international travel coordination, meeting and event planning, expense reconciliation, and cross-functional collaboration. Known for professionalism, discretion, strong communication, and the ability to manage multiple priorities while meeting deadlines.

Core Competencies

Executive calendar management

Domestic and international travel coordination

Meeting and event planning

Expense reporting and reconciliation

Purchase orders and contract requests

New hire onboarding support

Interview scheduling

Document preparation and correspondence

Data entry and file management

Cross-functional relationship management

Professional Experience

Executive Coordinator

Takeda Oncology December 2019 – Present

Manage a complex global calendar for the Chief Medical Officer, Oncology.

Coordinate domestic and international travel, including flights, hotels, ground transportation, and related logistics.

Track projects and timelines on behalf of Senior Medical Directors.

Organize department meetings and events, including invitations, registrations, catering, and room bookings.

Create purchase orders and contract requests.

Reconcile expenses using Concur.

Support HR-related activities, including new employee intake, orientation, and interview scheduling.

Maintain department systems and equipment.

Draft correspondence and other documents for senior leadership.

Handle confidential and sensitive information with professionalism.

Manage and maintain the Safety Tracker (STS) to support compliant safety processes and workload coordination.

Executive Administrative Assistant

Takeda Oncology, Cambridge, MA April 2019 – December 2019

Supported two Vice Presidents and the Head of GMAO Operations with complex calendar management and meeting coordination.

Arranged domestic and international travel and managed related logistics.

Followed up on projects and timelines for Senior Medical Directors.

Planned department meetings and events.

Coordinated invitations, registrations, travel, catering, and room bookings.

Created purchase orders and contract requests.

Reconciled expenses using Concur.

Assisted with employee onboarding and recruiting coordination.

Drafted professional correspondence and maintained departmental systems. Senior Administrative Assistant

Takeda Oncology, Cambridge, MA March 2006 – April 2019

Managed calendars and scheduling for two Vice Presidents and the Head of GMAO Operations.

Coordinated travel arrangements, meetings, and department events.

Monitored project timelines and supported team operations during high-volume periods.

Managed expense reconciliation and administrative processes.

Assisted with onboarding, interview scheduling, and internal coordination.

Prepared documents and correspondence while maintaining confidentiality. Medical Administrative Associate

Norman Ruby, MD, Boston, MA February 2001 – August 2005

Coordinated and prioritized office workflow.

Managed calendars, inquiries, appointments, bookkeeping, and filing systems.

Maintained directories, reports, and administrative records. Appointment Scheduler

Bradlees Corporate Offices, Braintree, MA September 1997 – January 2001

Provided clerical support and professional phone coverage.

Resolved product issues with buyers and customers.

Prepared purchase orders and handled data entry and filing. Receptionist

Ace4Hair Beauty Salon, Boston, MA July 1994 – August 1997

Scheduled and confirmed appointments.

Processed cash and credit card transactions.

Education

Madison Park High School Boston, MA

Business Management and Banking

American Management Association

Essentials of Project Management

Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Concur, Workday, Ariba, Empower, Mpower, WebEx, MobileXpense, Pac Ship, StarCite, SRM, CLIX, Telepresence Support, Bookkeeping, File Management, Data Entry

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