Executive Administrative Assistant & HR Support
Resume:
D'ANNA
BENSON
********@*****.***
Puyallup, WA 98375
SKILLS
TEAMs
Microsoft Office 365
PeopleSoft
Quick Book Pros
HRIS
Ceridian
Concur
Sage
ADP
Salesforce
SharePoint
EDUCATION
University of California Irvine
Irvine, CA • 01/2007
Certificate Course: Payroll, Database, Travel, Reimbursements Training
Coastline College
Costa Mesa, CA • 01/1999
Certificate Course: Computer Network/Graphics and FrontPage (Web Design)
PROFESSIONAL SUMMARY
Dynamic Executive Assistant with 20+ years of experience in office management, administrative support, and HR. Skilled at streamlining operations through expert calendar management, correspondence coordination, and expense tracking. Known for maintaining confidentiality, building strong stakeholder relationships, and enhancing team productivity. Proficient in Microsoft Office Suite and dedicated to supporting executive leadership to drive organizational success.
WORK HISTORY
Fire Systems West – Executive Administrative Assistant
Seattle, WA • 01/2026 – 03/2026 (Contracted Ended)
Prepare weekly and monthly customer invoices while maintaining accurate customer account records.
Manage billing, coding, and collections follow-up to ensure timely payments.
Maintain and organize job files including contracts, change orders, subcontractor information, and job cost documentation.
Assist management with updating job budgets, Schedules of Values (SOV), and insurance records.
Process payroll by entering Prepared weekly and monthly customer invoices while maintaining accurate account records.
Manage billing, coding, collections follow-up, and payroll data entry to ensure timely payments and accurate reporting.
Safeway Distribution – Sr. Executive Administrative Assistant
Auburn, WA • 01/2022 - 07/2025 (Company Wide Lay off)
Scheduled surgeries and provided professional customer service for patients on behalf of Kaiser.
Maintained client records, data entry, and documentation using SharePoint.
Coordinated project updates, incoming calls, and cross-department communication.
Supported client and employee onboarding, including confirmations and documentation.
Managed files, assignments, and troubleshooting of office equipment and software.
Managed scheduling and calendar coordination for executive leadership.
Oversaw inventory management, ensuring optimal supply levels for daily operations.
AppleOne Employment Services - Administrative Assistant / Surgery Scheduler / Customer Service / Data Entry
Washington • 10/2020 - 01/2022 (Contracts During Covid)
Scheduled surgeries and provided professional customer service for patients on behalf of Kaiser.
Maintained client records, data entry, and documentation using SharePoint.
Coordinated project updates, incoming calls, and cross-department communication.
Supported client and employee onboarding, including confirmations and documentation.
Security Industry Specialist - Human Resource Generalist
Seattle, WA • 12/2019 - 04/2020 (Closed for Covid)
Supported personnel administration, onboarding, offboarding, compliance documentation, and employee records management.
Conducted research and review of employee compliance reports and supporting documentation.
Maintained confidential personnel information and assisted leadership with HR-related administrative functions.
Coordinated staffing activities and operational support for large-scale assignments and special events.
Performance Lighting – Sr. Executive Administrative Assistant
Irvine, CA • 03/2017 - 12/2019 (Relocated to WA)
Coordinated staffing activities and operational support for large-scale assignments and special events.
Prepared reports, spreadsheets, presentations, invoices, requisitions, vouchers, and business correspondence.
Coordinated administrative operations and served as liaison between executives, vendors, customers, and staff.
Maintained records management systems, document repositories, and business files.
Supported accounting functions, including A/P, A/R, billing, and expenditure tracking.
Identified opportunities to improve office efficiency, workflow, and customer service.
City of Orange - Administrative Specialist
Orange, CA • 05/2015 - 03/2017 (Contract Position)
Maintained official records, permits, documentation, and departmental files in accordance with established procedures.
Assisted with public works projects, permit processing, records management, and administrative support activities.
Coordinated conference room scheduling, meetings, and departmental communications.
Supported multiple departments simultaneously while managing competing priorities and deadlines
Served as liaison between city departments, management, contractors, and members of the public.
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