Executive Administrative Partner & Logistics Support

TAKINA T. MCNEILL

Woodbridge, VA 240-***-**** **********@*****.***

PROFESSIONAL SUMMARY

Highly accomplished Executive Administrative Partner with 10+ years of experience supporting Director-, VP-, C-suite, and senior Department of Defense leaders in fast-paced, mission-critical environments. Proven expertise in executive support, program coordination, project management, and high-visibility event planning, including leading logistics for the Headquarters Marine Corps Installation & Logistics Board (ILB) and coordinating the Headquarters Marine Corps Gazette publication process. Skilled at managing complex calendars, executive communications, tasking, meetings, travel, stakeholder relationships, SOP development, survey management, and cross-functional initiatives while maintaining the highest level of professionalism and confidentiality. Adept at streamlining operations, improving administrative processes, and leveraging Microsoft 365, SharePoint, Microsoft Forms, Concur, Workday, ServiceNow, Deltek, and AI productivity tools to enhance organizational efficiency and support executive decision-making.

CORE SKILLS

Executive Administrative Support Senior Leader Support Complex Calendar Management Domestic & International Travel Expense Reports Purchase Requisitions In-Person Meeting Coordination Room Set-Up & Clean-Up Catering Coordination Attendee Management Conference Room Operations Space Planning Support Storage & Office Logistics Large-Scale Event Coordination Offsite Planning Daybook/Daily Binder Preparation Executive Tasking & Action Tracking Staff Package Processing Cross-Functional Collaboration Stakeholder Coordination Project Management Confidentiality & Discretion AI Workflow Optimization Microsoft Office Google Workspace Outlook Teams SharePoint Concur Workday ServiceNow DocuSign Adobe Pro Deltek

PROFESSIONAL EXPERIENCE

Logistics Analyst/Executive Administrative Support

Targeted Approach — Arlington, VA Aug 2025 – Present

Support senior executive-led organizations at the Director level, serving as a trusted administrative and operational partner in a fast-paced, mission-driven environment.

Coordinate planning and execution for the annual Headquarters Marine Corps Installation & Logistics Board (ILB) conference, managing project timelines, venue selection, executive briefings, stakeholder communications, attendee registration, catering, audiovisual and IT requirements, room layouts, logistics coordination, action item tracking, and post-event reporting.

Serve as the coordinator for the Headquarters Marine Corps Gazette publication process by managing article submissions, tracking publication milestones, coordinating leadership reviews and approvals, maintaining production schedules, communicating with authors and stakeholders, and ensuring timely publication of command communications.

Receive, manage, and prioritize tasking through multiple systems and communication channels, ensuring timely tracking, routing, and completion of executive-level actions.

Process and route staff taskers, coordination requests, and leadership materials across administrative management systems while maintaining accuracy, accountability, and workflow compliance.

Coordinate actions with internal teams, external stakeholders, interagency partners, U.S. Government organizations, and private sector entities.

Assist with space planning, office coordination, room availability, storage needs, and logistical requirements for meetings, executive conferences, and working sessions.

Develop Standard Operating Procedures (SOPs), event planning documentation, project timelines, milestone trackers, training materials, and written playbooks that standardize administrative and conference planning processes.

Use AI tools to improve administrative workflows, draft and refine communications, summarize information, create trackers, enhance document quality, and increase operational efficiency while ensuring confidentiality and accuracy.

Created and managed Microsoft Forms surveys to collect stakeholder and attendee feedback, analyzed results, generated reports, and provided leadership with actionable recommendations to improve future events, communications, and organizational processes.

Supported the Headquarters Marine Corps Installations & Logistics (I&L) Awards Program Coordinator by assisting with award package administration, milestone tracking, stakeholder communications, leadership coordination, and event logistics for the annual awards ceremony.

Task Management Advisor – Executive & Administrative Operations

Peraton — McLean, VA May 2020 – Mar 2025

Supported senior executive-led organizations at the Director and Assistant Director levels in high-visibility operational environments.

Managed executive tasking through multiple systems, tracking, prioritizing, and routing actions to ensure timely completion across stakeholders.

Coordinated actions with internal elements, interagency partners, U.S. Government organizations, private sector entities, leadership offices, and administrative professionals.

Prepared daily and weekly executive daybooks, including electronic binder management, inbox management, document organization, and leadership coordination.

Built and maintained executive trackers, shared drives, reminder systems, and workflow tools to improve visibility of priorities, deadlines, and action items.

Coordinated leadership meetings, working sessions, briefings, and administrative requirements across multiple teams.

Supported event and meeting logistics by managing materials, coordinating schedules, tracking attendees, organizing documentation, and ensuring leaders were prepared for engagements.

Partnered with front office leadership and operational teams to support executive priorities, resolve issues, and ensure accurate, on-time delivery of executive products.

Developed SOPs and training playbooks to standardize staff package preparation, reduce rework, and improve process consistency.

Demonstrated discretion and sound judgment while handling sensitive executive communications, internal documents, personnel-related information, and leadership priorities.

Managed multiple projects, competing deadlines, and shifting priorities while maintaining strong attention to detail and follow-through.

Executive Assistant – C-Suite & Operations Support

Peraton — McLean, VA Nov 2016 – May 2020

Provided direct executive administrative support to multiple C-suite executives and senior leaders, managing complex calendars, travel, expenses, meeting logistics, and daily office operations.

Managed high-volume calendars for multiple executives, proactively identifying conflicts, adjusting schedules, and proposing solutions to protect executive time.

Coordinated domestic and international travel, including itineraries, lodging, transportation, approvals, last-minute changes, and expense reporting.

Prepared and processed expense reports, travel documentation, executive correspondence, briefing materials, agendas, presentation decks, and leadership meeting materials.

Led planning and logistics for board meetings, leadership offsites, all-hands events, and executive engagements, including space planning, room setup, AV coordination, vendor coordination, catering, and attendee management.

Supported conference room operations, including room reservations, meeting setup, materials preparation, technology coordination, storage needs, and post-meeting follow-up.

Partnered with HR, IT, Finance, Operations, security, vendors, and other administrative professionals to support executive priorities and ensure seamless execution of leadership initiatives.

Supported small and large-scale events that required coordination across multiple stakeholders, changing inputs, timelines, and operational requirements.

Maintained strict confidentiality while handling sensitive executive, personnel, financial, and business information.

Built and maintained trusted relationships with leadership, employees, administrative partners, and cross-functional business stakeholders.

Demonstrated strong judgment, flexibility, and initiative while managing ad hoc projects, urgent requests, errands, office needs, and shifting priorities.

Executive Assistant / HR Coordinator

General Dynamics — McLean, VA Jan 2016 – Sep 2016

Provided administrative and HR support to senior leaders, including calendar management, travel coordination, confidential personnel documentation, and daily office support.

Coordinated onboarding and offboarding logistics, background documentation routing, cross-functional scheduling, and leadership transition support.

Served as a point of contact between leadership, HR, employees, and internal partners to resolve scheduling conflicts, administrative issues, and personnel-related coordination needs.

Supported internal meetings, training sessions, leadership briefings, and team events through document preparation, room coordination, attendee support, and materials management.

Maintained organized personnel files, HR trackers, and administrative records to ensure compliance with internal policies and audit requirements.

Handled sensitive employee and leadership information with confidentiality, professionalism, and attention to detail.

Principal Administrator – Travel & Operations Coordinator

Raytheon — McLean, VA Sep 2005 – Jan 2015

Provided long-term executive administrative support for senior managers and operational leaders, including complex calendar management, domestic and international travel coordination, and expense reporting.

Served as primary coordinator for leadership travel, managing itineraries, approvals, schedule changes, lodging, transportation, and travel-related documentation.

Prepared expense reports, administrative records, meeting materials, travel files, and operational documentation with accuracy and timeliness.

Supported department operations through meeting coordination, conference room scheduling, document preparation, records management, and office logistics.

Developed SOPs, checklists, and tracking tools to improve communication between operations, finance, administrative teams, and leadership.

Assisted with space, storage, and office coordination needs to support team operations and leadership readiness.

Recognized for reliability, discretion, and follow-through while supporting leaders across multiple programs and operational units.

Security Monitor, Part-Time

Amentum — Falls Church, VA Oct 2019 – Present

Manage visitor coordination and facility access in secure environments, ensuring adherence to established protocols and procedures.

Maintain detailed activity logs, documentation, and sensitive information with discretion and professionalism.

Coordinate with security personnel, front office staff, and operational teams to support daily site requirements.

Support onsite operations by assisting with access coordination, visitor management, issue escalation, and procedural compliance.

AI, TECHNOLOGY & PRODUCTIVITY EXPERIENCE

Use AI tools to draft, summarize, organize, and improve executive communications, administrative documents, trackers, meeting materials, SOPs, and workflow templates.

Apply prompt and context engineering to improve document quality, reduce rework, organize complex information, and support faster administrative turnaround.

Review AI-assisted outputs for accuracy, tone, confidentiality, bias, responsible use, and quality before applying them to business or executive support needs.

Stay current with emerging AI and productivity tools to identify opportunities for administrative process improvement and workflow efficiency.

Experienced with Microsoft Office, Google Workspace, Outlook, Teams, SharePoint, Concur, Workday, ServiceNow, DocuSign, Adobe Pro, and Deltek.

EDUCATION

Strayer University — Alexandria, VA

Coursework in Computer Information Systems

Non-Degree

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