Data Entry & Administrative Support Expert
Resume:
Gina Jason
Conway, S.C.
********@*****.***
OBJECTIVE: Seeking a position with a strong organization that will allow me to apply my knowledge and experience to help achieve your company goals and objectives.
PROFESSIONAL EXPERIENCE:
September 2020 – June 2025
Cataldo Grasso Architects, P.C., Smithtown, New York Bookkeeper Office Manager
• Responsibilities include performing general accounting functions. Including but not limited to monitoring work progression to ensure timely billing and receivables, maintaining client contracts and files, processing and distributing all invoices, account reconciliations and monitoring all incoming calls. Continuously maintain positive communication with existing and potential clients and maintain general office responsibilities.
• Proficient use of Excel, Outlook and QuickBooks.
• Post financial transactions to company ledgers, QuickBooks, and reconcile accounts.
• Prepare and distribute customer invoices. Ensure work progress is captured and invoiced in a timely manner.
• Track receivables to ensure payments are collected according to contractual agreements. Continually performing audits; monitoring ageing and collection from clients.
• Regularly interact with business owners concerning client jobs, work progression, finances and office maintenance.
• Regularly interact with clients, ensure job tasks and payments are on schedule.
• Prepare financial statements, bank deposits, credit card transactions and account reconciliations daily/monthly.
• Produce monthly financial statements, summaries and reports. Updated and created spreadsheets.
• Prepare an annual financial package for the accountant.
• Perform necessary tasks required to ensure successful projects and happy clients! October 2016 – June 2025 (part time in office and remote) East Coast Auto Transport, Inc. Deer Park, New York Bookkeeper
• Responsible for invoicing and receiving receivables for all transports. Utilizing QuickBooks Enterprise.
• Created computerized internal tracking systems, and multiple excel filing programs to improve business needs.
• Regularly interact with business Owners concerning receivables, financial forecasts and reports.
• Review and maintain files on clients, preparation of required reports. May 2001 – October 2015
Lovin’ Oven Caterers of Suffolk, Sayville New York Human Resource Manager
Owned and Operated by Lovin’ Oven Caterers of Suffolk: Land’s End, Flowerfield, West Lake, Audrey’s Bake Shop, Lovin’ Oven Floral Designs, Tribeca Apogee Events. Located in North Myrtle Beach S.C. at North Beach Plantation: 21 Main Steak House at North Beach, Events at North Beach, Cinzia Spa at North Beach, Seaside Cafe and Pool Side Grill.
• Manage Human Resources and Administrative Practices for the company.
• Created and implemented Company Handbook, Company Policies, and Administrative Forms. Created Job descriptions for management and staff positions.
• Utilize ADP Pay Expert, and initiated HR Expert System. Initiated and installed ADP Time and Attendance System with Bio Scan punch, ADP Workforce Now.
• Manage employee files. Inclusive of all Federal and State compliance documents and proper filing. Conduct internal I-9, and file audits.
• Administer and manage company healthcare, cobra, supplementary insurance and life insurance. Compliant with ACA, ERISA and maintain required compliance mandates.
• Administer and manage company profit sharing 401 K program including annual census and reporting.
• Manage Incident and Accident Reporting, Workers Compensation Insurance, Disability Insurance, FMLA, OSHA obligations and reporting.
• Interview, hire and exit interview all company employees and management personnel. • Perform Management and Employee reviews and disciplinary action steps.
• Assist employees and managers in any work related/personal issues.
• Work with the owner on new businesses. Inclusive of: Travel, Business Development, hiring, training and working at openings.
• Multiple additional responsibilities as required and necessary to conduct business. Including but not limited to: company advertising, location maintenance and new business operations. May 2001- September 2002
Lovin Oven Catering of Suffolk, LLC
Banquet Sales / Office Manager, Land’s End.
• Primary responsibility to sell premier, exclusive weddings and social events, and manage the daily operations of the sales office.
• Provide an initial appointment and deliver a detailed understanding of the property’s operations, including food and beverage and catering services.
• Responsibilities include all phases of functions, event planning, personalizing menus, financial negotiations, contract agreements, and payment plans.
• Trained office staff: Created and implemented sales office policies and procedures for all additional Lovin’ Oven Sales offices.
• Promoted to Corporate Office and trained to assume Human Resource Manager Position. December 1997 – May 2001
Harrison Conference Center, Glen Cove New York
Assistant Director of Food and Beverage
• Responsible for all food and beverage, front and back of house operations and employees.
• Coordinate multiple daily functions for Corporate and Special Event accounts including all aspects of; staffing, floor plans, various room sets, bars, buffets (props and sets), menus, décor, coffee breaks, kitchen planning and coordinating with all other departments.
• Restructured departmental standards and job descriptions and instituted training for all positions in the food and beverage department.
• Ensuring all managers enforce and adhere to all standards and company policies by conducting weekly and monthly departmental meetings and training programs.
• Practice all company programs: Osha guidelines, risk management, quality and safety assurance, standards of excellence, employee enhancement, and employee empowerment.
• Interact and work with all departments, ensuring a comfortable environment for all employees and guests. January 95 - December 1997
Salute! Restaurante, Great Neck, New York and Bice Med Grill, Lake Grove, New York General Manager
Opening Team Manager
• Began as Opening Team Manager: Interviewed, hired and trained 65 front-of-house employees for new fine dining Steak House. • Managed Day to day restaurant operation • Promoted to General Manager.
• Responsible for all restaurant operations.
• Weekly inventories, purchasing, payroll, scheduling, P&L, maintaining a consistent food and beverage percentage.
• Utilizing Posi Touch, Excel, Word and Lotus systems, updating and programming as needed.
• Supervising management ensures all front and back of house employees are well informed of all restaurant policies and are properly trained for their position. Continuously appraising all staff performance enforcing quality service, conducting remedial training repetitively.
• High volume catering sales for all occasions, with ala Carte occupancy of 310 people. • Prepare all catering packages, negotiate, sell and work on all catering affairs.
Bice Med Grill January 95
• Front of House Manager - transferred to open Salute. 1990-1995
F’Scotts Restaurant, Douglaston, New York
Restaurant Manager
• Responsible for FOH restaurant operations and staff.
• High volume catering sales and ala Carte dining. EDUCATION: Nassau Community College, Garden City, New York Hotel Restaurant Management
Proficient use of Word, Excel, Outlook, QuickBooks, Access, Posi Touch, Micros, Visio, Adobe, Photo Shop
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