Engineering Purchase & Stores Executive

AFZAN MULLA

Navi Mumbai Maharashtra 976-***-**** ************@*****.***

D.O.B: -23RD-Feb-1988

Personal Summary

Purchase and Stores Executive with over 16 years of experience in engineering procurement and supply chain management, encompassing procurement operations, inventory control, and warehouse management. Proven expertise in sourcing engineering spares, vendor negotiation, purchase planning, and end-to-end stores operations. Demonstrated success in implementing cost-saving initiatives, optimizing inventory levels, and ensuring timely availability of critical materials to support uninterrupted production. Highly proficient in SAP/ERP systems, material coding, and statutory documentation, with a strong track record of improving stock accuracy, building long-term vendor relationships, and driving continuous process improvements in line with organizational policies. Core Competencies

Engineering Procurement

Vendor Development & Management

Negotiation & Cost Optimization

Engineering Spares & Consumables Procurement

Purchase Planning & Budgeting

Stores & Warehouse Management

Inventory Planning & Control

Material Requirement Planning (MRP)

Oracle / ERP Transactions & Documentation

Material Coding & Standardization

Logistics Coordination

Stock Reconciliation & Audit Compliance

Supply Chain Planning & Optimization

Supplier Evaluation & Performance Monitoring

Procurement Process Improvement

Cross-Functional Coordination

Production Support & Material Availability

Management

Documentation & Record Management

(GRN, PO, STO, RTV, etc.)

Safety, 5S & Good Storekeeping Practices

Data Analysis & Reporting (MIS)

Experience

Purchase And Stores Executive Oct 2009 – Present

Allana group of companies. Mumbai-India

Manage end-to-end engineering procurement and stores operations, ensuring uninterrupted supply of materials to support production and maintenance activities.

Source and procure engineering spares, consumables, and capital items, including negotiations with vendors to achieve cost savings and favourable commercial terms.

Plan and execute purchase requirements based on production schedules, maintenance plans, and inventory levels.

Executed purchase planning, floated RFQs, evaluated quotations, and prepared pr to purchase orders through Oracle/ERP systems.

Oversee inventory control, including stock verification, reconciliation, FIFO implementation, and optimization of minimum/maximum levels. including GRN preparation, material issuance, stock transfer invoice, tax invoice-way bills, binning, documentation, and cycle counts

Coordinate with logistics and suppliers to ensure on-time delivery and resolve shortages, rejections, and quality issues.

Maintain accurate records in SAP ARIBA/ERP systems, including material coding, GRN processing, PO tracking, and documentation.

Implement cost-reduction and inventory optimization initiatives, resulting in improved stock accuracy and decreased carrying costs.

Ensure compliance with company policies, audit requirements, and statutory regulations.

Collaborate with production, maintenance, finance, and quality teams to streamline supply chain operations and improve service levels.

Conducted supplier evaluation, price negotiation, and executed cost-saving initiatives.

Lead and supervise store staff, improving operational efficiency, housekeeping, and safety standards.

Generated and reviewed MIS reports, stock aging reports, consumption analysis, and procurement dashboards.

Key Achievements

Achieved cost savings through vendor negotiation, alternate sourcing, and rate contract finalization.

Reduced inventory holding cost by streamlining material planning and improving stock visibility.

Successfully implemented ORACLE/ERP process improvements for faster procurement and tracking.

Maintained 98–100% material availability for engineering and production departments.

Improved store layout and 5S, resulting in better space utilization and lowered retrieval time. Education

Bachelor of Commerce 03/2008

CKT College, Mumbai University

Certifications

• ORACLE EBS ( ERP )

• SAP ARIBA TOOLS

• SYSMCO

• SAS

• PROCOL

• QLICK VIEW

• Tally ERP

• Microsoft Office

Languages

Hindi, English, Marathi, Urdu, (All Proficient)

LinkedIn Profile

linkedin.com/in/afzan-mulla-6bb14420b

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