Executive Assistant and Project Coordinator

Merhawit (Mary) Ghebrezadik

614-***-**** *********@*****.*** LinkedIn

Professional Summary

Proactive and highly organized Executive Assistant with 5+ years of experience providing comprehensive administrative and operational support to senior leadership in fast-paced environments. Trusted partner known for sound judgment, discretion, and attention to detail, with a strong track record of managing complex calendars, coordinating executive logistics, preparing leadership materials, and ensuring daily operations run smoothly and efficiently.

CORE SKILLS

• Executive & Administrative Support: Complex calendar management, multi–time zone scheduling, executive communications, meeting coordination, agenda preparation, action-item tracking

• Reporting & Documentation: Presentation preparation, internal reports, documentation management, confidentiality handling

• Tools & Technology: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, Zoom, Trello, Jira

• Travel & Expenses: Travel coordination, itinerary management, expense reporting and reconciliation

• Professional Strengths: Discretion, organization, prioritization, attention to detail, adaptability, stakeholder communication PROFESSIONAL EXPERIENCE

Titi’s Events Jan 2024 – Jan 2026

Project Coordinator / Executive Assistant

• Provide comprehensive administrative support to leadership, including calendar management, scheduling, inbox support, and prioritization of daily activities

• Coordinate logistics for executive meetings, events, and special projects, ensuring timelines, staffing, and vendor needs are met

• Serve as a liaison between executives, clients, vendors, and internal teams, maintaining clear communication and resolving issues proactively

• Handle confidential information with professionalism and sound judgment in a high-visibility environment

• Support process improvements by identifying workflow gaps and implementing organizational solutions Globe Life Jan 2024 – Dec 2024

Insurance Agent

• Managed sensitive client and compliance documentation with a high level of accuracy, confidentiality, and attention to detail

• Balanced competing priorities and time-sensitive requests while meeting strict deadlines

• Prepared clear written and verbal communications to support leadership and stakeholder decision-making

• Tracked correspondence, follow-ups, and records using CRM systems Feazel Oct 2022 – Jan 2024

Project Coordinator / Executive Assistant

• Served as a key partner to senior executives, providing high-level administrative support including complex calendar management and scheduling

• Coordinated executive meetings end-to-end, including agendas, preparation of reports and presentations, note-taking, and follow- up

• Acted as a liaison between executives and internal/external stakeholders to ensure alignment and efficient communication

• Supported executive-led initiatives by tracking timelines, deliverables, and milestones across multiple projects

• Managed confidential executive information and urgent matters with discretion in a fast-paced environment

• Scheduled and coordinated cross functional meetings, including agenda preparation, note taking, and follow up task management.

• Acted as the central liaison between executives, clients, internal teams, to maintain alignment and accountability. Windows Direct Sep 2021 – Aug 2022

Project Coordinator, Customer Support

• Supported leadership through coordination of schedules, service timelines, and cross-functional communication

• Assisted with expense tracking, financial documentation, and reporting to support operational decision-making

• Served as a primary point of contact for clients and internal teams, ensuring timely issue resolution

• Monitored key projects KPIs include timelines, budgets, and resources to ensure on-time, within-budget delivery.

• Oversaw project budgets by managing expenses and forecasting costs, ensuring that projector services and customer engagements remained financially efficient and compliant.

EDUCATION

University of Cincinnati - Lindner College of Business Tech Elevator – Full Stack Java Development (Agile)

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