Executive Administrative Assistant and Calendar Coordinator

TRACY ANNE KISH

Wyandotte, MI 313-***-**** ***********@*******.***

PROFESSIONAL SUMMARY

Executive Assistant with 7+ years of experience providing high-level administrative support to senior leaders in corporate and regulated environments. Skilled in managing complex calendars, coordinating meetings and executive schedules, preparing polished communications and presentation materials, and handling confidential information with discretion. Proficient in Microsoft 365, QuickBooks, Google Workspace, and Adobe Acrobat, with working knowledge of SAP. Known for strong judgment, professionalism, attention to detail, and the ability to keep leadership organized, informed, and operating efficiently. CORE COMPETENCIES

• Executive support; calendar management; complex scheduling

• Meeting coordination; agenda development; minutes and follow-up tracking

• Invoice processing; reconciliation; QuickBooks; working knowledge of SAP

• Records management; document control; data accuracy; attention to detail

• Executive communication; stakeholder support; vendor coordination; onboarding assistance TECHNICAL SKILLS

Microsoft 365 (Word, Excel, PowerPoint, Outlook); Google Workspace (Docs, Sheets, Slides); Teams and Zoom; SharePoint; QuickBooks; SAP (working knowledge); Adobe Acrobat/PDF; data entry, reporting, and document management

PROFESSIONAL EXPERIENCE

Administrative Assistant DTE Energy Newport, MI Jun 2025 – Feb 2026

• Delivered confidential administrative support to senior leadership, handling sensitive personnel and business information with discretion and professionalism.

• Managed complex executive calendars across multiple departments, coordinating meetings, conference rooms, and virtual logistics to keep schedules running smoothly.

• Prepared agendas, meeting materials, and presentation decks in Word and PowerPoint, while tracking follow-ups and action items to support execution.

• Recorded, transcribed, and distributed meeting minutes, ensuring timely communication of key decisions and next steps to stakeholders.

• Drafted correspondence, memos, and internal communications on behalf of leadership, maintaining a polished tone and high level of accuracy.

• Maintained filing and records retention systems that supported compliance, audit readiness, and secure document disposition.

• Served as a primary point of contact for staff, vendors, and external stakeholders, resolving inquiries and routing escalations efficiently.

• Supported onboarding and orientation logistics, maintaining attendance records and personnel documentation with accuracy and consistency.

Administrative Assistant (Contract) Entech Staffing Solutions (Assigned to DTE Energy) May 2022 – May 2025

• Provided executive-level administrative support in a fast-paced corporate operations environment through a long-term contract assignment.

• Maintained executive calendars and distribution lists, supporting organized communication and schedule coordination.

• Prepared and edited reports, correspondence, agendas, and presentations in Word, Excel, and PowerPoint for leadership and team use.

• Supported accounts payable activities including invoice coding, vendor communication, payment tracking, and monthly reconciliation.

• Completed high-volume data entry and document processing with strong accuracy, attention to detail, and consistent turnaround.

• Managed incoming mail and correspondence while maintaining organized electronic and paper filing systems.

• Prioritized competing deadlines independently and delivered accurate, timely work with minimal supervision.

Administrative / Accounting Support Republic National Distributing Company Nov 2019 – May 2022

• Provided administrative and accounting support in a high-volume distribution environment while maintaining confidentiality of financial information.

• Drafted and edited internal communications and reports for management review, ensuring clarity, accuracy, and consistency.

• Partnered with warehouse, logistics, and operations teams to maintain accurate documentation and support timely workflow execution.

Office Administrator / Administrative Assistant Tittle Brothers Construction Oct 2018 – Sep 2019

• Oversaw daily office operations and administrative workflows while supporting customer and vendor communication.

• Processed payroll, tracked timekeeping, and maintained personnel files, attendance records, and vacation documentation.

• Managed accounts payable and receivable, vendor invoicing, payment processing, petty cash, and purchasing card reconciliation.

• Coordinated project documentation, permits, and compliance paperwork while maintaining organized records and filing systems.

• Maintained professional relationships with subcontractors, suppliers, municipal offices, and the public while providing front-office support.

• Prioritized work independently and made day-to-day decisions in alignment with established policies and procedures.

• Operated office equipment and provided basic troubleshooting support to keep daily operations running efficiently.

EDUCATION

Associates degree Wayne County Community College — Detroit, MI High School Diploma Southgate Adult & Community Education — Southgate, MI PROFESSIONAL STRENGTHS

• Clear, professional communication and customer service focus with internal/external stakeholders

• Discretion handling confidential personnel and financial information

• Highly organized and dependable; strong follow-up and prioritization across competing deadlines

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