Accounts Payable and Reconciliation Specialist

Tamara Koelling

Rohnert Park, CA

Email: *********@*******.***

Cell: 707-***-****

Summary of Skills

Accounts Payable and Accounts Receivable

Account Reconciliation

Vendor Management

GAAP

Excellent attention to detail

Technology skills include – ERP systems, NAV (Navision), MAS90, Sage, Oracle, QB, MS Office Suite (Excel, Word, Outlook), and various in-house systems

Work Experience

Accounts Payable Specialist

Vintage Wine Estates – Santa Rosa, CA

February 2022 to May 2024

Entering expense and freight invoices in accounting system (approximately 250 invoices per week), entering PO invoices and balancing to inventory, processing weekly check run, 350 checks per week, balancing check run, preparation of checks to go out in mail, reconciliation of statements and accounts monthly, communication with vendors, and filing posted invoices.

Accounting Technician II

Sonoma State University – Rohnert Park, CA

July 2015 to January 2019

Recorded and filed state-required payment claims forms weekly (20 on average) for California university resulting in accurate recording of school expenditures and timely vendor payments played key role in setting up electronic form submission system for vendors, resulting in faster payment times and significant reduction in university accounting man-hours. Kept vendors apprised of payment schedules and fielded their questions regarding payment issues, resulting in positive relations that engendered trust. Handled wide variety of other accounting functions including accounts payable, weekly check runs, account reconciliations, setting up employee EFT payments, looking up vendor account numbers for their representatives, and data entry processed average of $500K worth of monthly invoices.

Accounts Payable Clerk

Alsco Inc. – Santa Rosa, CA

May 2013 to July 2015

Handled variety of AP related functions, entering invoices into accounting system, weekly check run, reconciliation of statements, back-up receptionist, assisted office manager in tracking payroll expenses.

Fiscal Assistant

Lytton Rancheria of California – Santa Rosa, CA

March 2009 to May 2013

Accounts Payable, entered invoices into accounting system, weekly check run, vendor statement reconciliation, communication with vendors disbursed $5M in government payments every quarter to Lytton tribal members via certified mail.

AP/AR Accountant

Ritz Foodservice – Santa Rosa, CA

March 2002 to January 2009

Accounts Payable, entered expense, freight, and PO invoices into accounting system, weekly check run, vendor statement reconciliation, communication with vendors, Accounts Receivable deposit customer payments to bank, post payments to customers accounts, weekly billing, send out invoices, account reconciliation.

Education

Associates Degree in Accounting

Santa Rosa Junior College – Santa Rosa, CA

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