Data Entry Specialist - Accounting & Grants

Shirley J. Smith

Jackson, MS • 601-***-**** • **********@*****.***

Open to Remote Accounting & Finance Roles

PROFESSIONAL SUMMARY

Senior Accounting and Grants Professional with 25+ years of experience in financial reporting, grants management, accounts payable/receivable, and general ledger reconciliation. Proven ability to ensure compliance with federal and state regulations, streamline financial processes, and improve reporting accuracy. Skilled in month-end close, budgeting, and financial analysis. Detail-oriented, reliable, and highly effective in remote and fast-paced environments.

CORE SKILLS

Financial Reporting & Analysis

General Ledger & Reconciliation

Accounts Payable & Receivable

Grants Management & Compliance

Budgeting & Forecasting

Month-End & Year-End Close

Data Entry & Accuracy Control

Audit Support & Internal Controls

Microsoft Excel (Advanced)

QuickBooks (Working Knowledge)

SAP (Familiarity)

Banner System (JSU)

PROFESSIONAL EXPERIENCE

Grants & Contracts Accountant

Jackson State University — Jackson, MS

Jan 2010 – Feb 2021 (Retired)

Managed multiple federal and state grants, ensuring full compliance with regulatory guidelines

Prepared and analyzed monthly financial reports for internal leadership and external funding agencies

Administered grant budgets, improving fund allocation and minimizing variances

Processed requisitions, purchase orders, and payments with accurate account coding

Generated invoices, tracked receivables, and ensured timely collections

Maintained general ledger entries and financial records in Banner system

Strengthened financial accuracy through detailed reconciliations and audit-ready documentation

Fiscal Officer II

Mississippi Department of Human Services — Jackson, MS

May 2007 – Jan 2010

Reviewed and approved subgrants for compliance with federal and state regulations

Processed financial data and allocation entries with high accuracy

Managed subgrantee close-out documentation and reporting

Coordinated financial reporting and cash requests with accounting and budget teams

Accountant/Auditor II

Mississippi Department of Health — Jackson, MS

Jul 1999 – May 2007

Performed account reconciliations and resolved discrepancies across multiple general ledger accounts

Prepared detailed financial reports to support management decision-making

Managed budgeting and financial monitoring processes

Conducted cash receipt reconciliations to maintain financial integrity

Accountant/Auditor I

Public Employees’ Retirement System — Jackson, MS

Dec 1997 – Jul 1999

Conducted audits and evaluated internal controls for compliance

Performed data reconciliation and financial analysis

Prepared financial reports and budget evaluations

Accountant

McRae’s / Proffitt’s Inc.

May 1995 – Dec 1997

Prepared financial reports and journal entries for general ledger

Managed account reconciliations and tax reporting

Supported budgeting and financial operations

EDUCATION

Bachelor of Science in Business Finance

Jackson State University

ADDITIONAL INFORMATION

25+ years of government, nonprofit, and institutional accounting experience

Strong background in grants accounting and compliance

Experienced with remote work tools and adaptable to new systems

Available for remote, contract, or full-time opportunities

Contact this candidate