Accounts Payable Specialist & Reconciliation Lead
Resume:
MICHELLE MANLEY
Lake Worth, FL 33463
*********@*****.***
Highly dependable, efficient, and responsible with strong leadership abilities, expertise in team building and organizational development, excellent analytical communication skills, experienced professional customer/client service and effective interaction with individuals at all levels. Proven ability to manage multiple projects in a fast paced, highly regulated, deadline critical environment. Additional expertise includes:
Accounts Payable / Credit Card Reconciliation
Credit Card & Accounts Reconciliation
PO Invoicing & Billing
Year end 1099 Filings / Audit Preparation
Travel & Expense Processing / Positive Pay
MS Office (Word, Excel, Outlook, PowerPoint)
Sage Intacct, Bill.com, Concur, Great Plains, Northstar/Nexus
PROFESSIONAL EXPERIENCE
BOCA WOODS COUNTRY CLUB, Boca Raton, FL 12/24 – Current
Accounts Payable Specialist
Retrieve all invoices via mail and AP shared inbox, purchase orders and enter invoices into the inventory ERP system.
Manage the complete AP cycle, ensuring proper approvals, accurate coding, and timely posting, generates and distributes checks as part of the weekly check run.
Processes approved ACH payments, prepared and submit Positive Pay files to the bank and resolves related exceptions.
Pay Invoices online via vendor portal and complete the final process via Northstar.
Voids checks as needed and maintains proper documentation.
Maintains recurring payment schedules and ensures timely processing of recurring obligations.
Generate emergency checks as needed in accordance with university policy.
Serves as the primary point of contact for departments regarding accounts payable matters, establishing and maintaining strong collaborative relationships across the university.
Assists with annual financial statement audit and responds to audit inquiries related to accounts payable.
Develops, documents, and maintains standard operating procedures for accounts payable processes.
Maintaining and updating Vendor COI, keeping Business Licenses and vendor contracts current.
Support month-end close and assist with 1099 filings
ACCELUS Inc, dba INTEGRITY IMPLANTS Inc, Palm Beach Gardens, FL - 02/2022 – 12/2024
Expandable Spinal Implants
Accounting Specialist
ROBERT HALF, West Palm Beach, FL 11/16/2021 - 01/13/2022
Assigned to Praesum Healthcare
Accounts Payable Specialist
HIGGINBOTHAM INSURANCE AGENCY, Fort Worth, TX 04/27/2015 – 8/26/2020
A Single Source for Insurance, Risk Management and Financial Services.
Accounting / Carrier Payable Specialist
Paid insurance carriers’ policies by verifying client payments and prepared checks for mailing.
Resolved invoice and payment discrepancies and gathered correct documentation needed.
Provided timely communication to the manager for any processing delays or control deficiencies.
Maintained Carrier Responsibility checklist.
Maintained historical records by electronically scanning and filing documents.
Continuously identify ways to eliminate waste in current processes and improve efficiency / effectiveness.
Protects organization's value by keeping information confidential.
Monitored Accounting inbox for incoming invoices, distribute to appropriate associates and respond to all inquiries in a timely manner.
Coded invoices with the correct department GL codes in a timely manner and process for payment.
Review all expense reports in Concur for appropriate coding, approval and submitting for ACH payment.
Processed commission checks and special check request into accounting system and submit for payment.
Reconciled multiple carriers’ statement to agency billings, send emails for unpaid items, remit payments to carrier by due dates according to premium policies. Follow up for unpaid items.
Reconciled vendor statements, communicate and correct discrepancies and respond to vendor inquiries.
Reconciled credit card statements and reimbursement account monthly and assist with month end closing.
Set up new vendors and maintain current vendor files with proper information for 1099 filings.
Assist the Accounting Manager and Comptroller with special projects and other duties as assigned.
TPG CAPITAL
Fort Worth, TX 02/19/2013 – 03/23/2015
One of the largest private equity firms with more than $55.7 billion of capital under management.
Accounting Associate
Managed the recovery process weekly and monthly for various entities within the company deal structure and facilitated them to the Fund team for approval, completed any requested changes and recovered all expenses.
Reconciled expense reserve and clearing accounts managed by operations and post APSUS documents weekly.
Prepared routine journal entries and/or adjustments, processed US and foreign wires.
Processed high volume of invoices along with requesting GL coding for US and foreign invoices.
Requested W-9 and bank information to set up new vendors in vendor tool system.
Reconciled vendor statements for past due invoices and / or credits issues and processed accordingly
Processed Legal invoices, Employee expense reports, along with Charitable Matching Donation request.
Prepared month end reconciliations for review and monthly Field Operations accruals.
AVANTE GROUP INC
Hollywood, FL 04/18/2012/ - 01/31/2013
Accounts Payable Coordinator
Managed the accounts payable records, preparing adjustments and other reports relating to the facility's activities in accordance with current federal, state, and local standards relating to long-term care operations.
Supervised resident trust and petty cash, maintaining audit and account reviews related to Private Pay collections.
Processed travel expenses, employee reimbursement expense reports and petty cash and patient refunds. Managed new vendor setups and maintained all vendor changes.
Monitored vendor statements monthly for past due invoices.
Processed the coding from facilities, make corrections as needed. Input data from invoices and link invoices from Image Now to Great Plains.
Responsible for weekly/monthly check runs and credit card payments for multiple vendors. Processed invoices for payment for over 400 vendors and mailing of checks.
Processed various monthly accrual entries for the financials.
Processed payments for Medical Directors, Corporate Health Insurances, and Medical Billing for all facilities. Maintained W-9 forms for vendors and responds to escalated vendor inquiries.
Prepare year end IRS 1099 forms and file sales and use tax for various states.
SMF ENERGY CORPORATION
Fort Lauderdale, FL 02/09/2011 03/23/2012
A $250 million publicly traded petroleum products distributor with 34 locations in 11 states.
Licensing and Permitting Coordinator
Coordinated the various stages associated with permitting, licenses and notices to ensure the current operating locations and future operating locations to ensure compliance with applicable regulatory federal, state, city, county, and local agencies and maintained current knowledge of agency requirement.
Processed payments on invoices received from various agencies.
Completed the required information on federal, state, city, county, and local applications for all operating locations while coordinating legal matters with all regulatory and government agencies.
Managed the renewal process for all permits/licenses (Business License, Occupational Tax License, Wholesaler, Distributor, Supplier of Motor Fuel Licenses, Alarm Permits, and Certifications) and various operational licenses required for mobile fueling.
Maintained Bonds and Certificate of Insurance Binder by State.
Renewed and maintained the Annual IRP and Base Plate Renewals with the Dept. of Motor Vehicles for all operating locations within 13 states and distributed to all locations.
COMDATA,
Irving, TX 07/09/1990 – 10/23/2010
Licensing Coordinator (2000-2010)
Worked directly with the department manager along with completion of major projects which included the titling and re-titling of over 3000 trucks, vans and school buses simultaneously while maintaining high levels of customer service.
Managed the initial set up of new contracted accounts while updating current customer’s files and national accounts in company database and assigned accounts to associates after completion.
Reconciled the department credit card statements weekly to make sure customers were billed accurately monthly and forwarded to the accounting department for payment.
Received and processed invoices from various states for payments, review for accuracy and request check/checks as needed on customers’ behalf and submit to state for processing.
Fuel Tax Specialist III - Birmingham, AL (1990-2000)
Renewed and maintained customer annual permits, UCR, IFTA License, Annual IRP, Base Plate renewals, Initial Titling and Re-titling of vehicles, and Federal Highway Use Tax (2290).
Filed IFTA Tax Returns Monthly/Quarterly in a timely manner to avoid penalties and interest.
Filed Property Tax and Excise Tax Returns. Process Motor Fuel Refunds.
EDUCATION
Business Finance, University of Alabama in Birmingham, Birmingham, AL
Business Administration, Southern University, Collegedale, TN
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