Executive Assistant & Compliance Coordinator

ANNA SARGSYAN

****.**********.**@*****.*** Phone: 909-***-****

PROFESSIONAL EXPERIENCE

Executive Assistant to CEO

Muse Lifestyle Group, LLC December 2025-Present

Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements

Prepare, edit, and organize reports, presentations, correspondence, and internal documentation

Serve as the primary point of contact between the CEO and internal departments, external partners, and stakeholders

Screen and prioritize communications, ensuring timely responses and follow-up

Maintain strict confidentiality when handling sensitive business information

Assist in strategic planning initiatives by gathering data, preparing summaries, and tracking progress Permits, Licensing & Regulatory Compliance

Research, prepare, and submit applications for permits, licenses, and regulatory approvals across multiple jurisdictions

Coordinate directly with city, county, and state agencies to ensure timely processing and approval of permits

Monitor and track permit statuses, deadlines, inspections, and renewal requirements

Maintain an organized and up-to-date database of all permits, licenses, and compliance documentation

Ensure all business operations and projects adhere to applicable local, state, and federal regulations

Stay informed of regulatory changes and proactively advise leadership on compliance requirements

Respond to agency inquiries, requests for additional information, and compliance-related matters

Project & Operations Coordination

Collaborate with contractors, architects, engineers, and vendors to gather required documentation for permit submissions

Coordinate project timelines related to permitting, approvals, and inspections

Identify and resolve issues, delays, or discrepancies in the permitting process

Attend meetings with regulatory agencies when necessary and represent the company professionally

Assist in opening new locations or projects by managing all required permits and approvals from start to finish

Administrative Assistant/ Construction Coordinator

RTG INVESTMENT, LLC: May 2024-November 2025

●Provide administrative support to project managers and senior staff, including preparing reports, memos, and other documentation.

●Coordinate communication between on-site teams and office staff, ensuring smooth information flow and project progress.

●Maintain and update project records, ensuring all documentation is accurate and up-to-date.

●Assist with budgeting, invoicing, and procurement processes, ensuring compliance with company policies and procedures.

●Oversaw office operations, including ordering supplies, managing calendars, and coordinating travel arrangements.

●Prepared and distributed project documentation, including contracts, permits, and progress reports.

●Acted as a liaison between clients, contractors, and internal teams, addressing inquiries and resolving issues promptly.

●Assisted in the preparation and submission of bid proposals and tender documents.

●Conducted regular audits of office procedures to ensure efficiency and compliance with industry standards.

●Manage daily office operations, including scheduling meetings, organizing files, and handling correspondence.

All For Health, Health for Health: December 2023-April 2024

●Efficiently managed patient intake procedures, including gathering necessary demographic and insurance information, ensuring accuracy and completeness of patient records.

●Scheduled patient appointments, coordinating with healthcare providers to optimize clinic schedule and minimize wait times.

●Verified insurance coverage and processed necessary paperwork to facilitate billing procedures.

●Responded to patient inquiries, providing information regarding clinic services, appointment availability, and insurance coverage.

●Collaborated with healthcare professionals to ensure seamless communication and efficient patient care delivery.

●Maintained electronic health records (EHR) accurately and confidentially, adhering to HIPAA regulations.

●Participated in staff meetings and training sessions to stay updated on clinic policies, procedures, and medical advancements.

●Assisted in resolving patient concerns and complaints, ensuring high levels of patient satisfaction.

●Greeted patients, visitors, and staff in a courteous and professional manner.

●Managed incoming calls, directing inquiries to appropriate personnel and taking messages when necessary.

●Scheduled patient appointments and procedures, coordinating with medical staff to ensure availability and efficiency.

●Verified patient insurance information and processed billing and payments.

●Maintained cleanliness and organization of the reception area, ensuring a welcoming environment for patients and visitors.

Armenian National Interests Fund, Human Resources Manager Yerevan, Armenia May 2023 – September

●Manage employee database

●Track holidays and sick leaves

●Screen CVs, conduct first-stage interviews, organize additional interviews with line managers

●Collect employment-related documents (per Republic of Armenia laws and regulations)

●Prepare monthly timesheets based on attendance reports

●Manage all job postings and job descriptions

●Manage and resolve complex employee relations/issues

●Work closely with management and employees to improve work relationships, build morale, and increase productivity and employee retention

●Provide guidance and input on business unit restructuring, as well as workforce and succession planning

●Organize business trips for employees, prepare orders and reports

●Mange internal and external document flow, external communication (e.g. emails, calls)

●Mange CEO orders, as well as contract and amendment proceedings

Establish and maintain ongoing relationship with contractors, employees, external vendors, and partners

●Translate, draft, and edit contracts and emails; prepare monthly reports

Fund for Armenian Relief (FAR), Senior Training Coordinator Yerevan, Armenia November 2022 – April 2023

●Developed and controlled document flow related to FAR courses

●Worked with potential applicants to FAR programs, encouraging them to apply (e.g. conducted informal meetings, answered questions)

●Worked with participants and trainers to ensure a smooth learning process

●Collected and stored all documents related to FAR courses (program, agenda, curriculum, evaluation test registration and attendance sheets, etc.)

●Provided information about courses to potential participants

American University of Armenia, Administrative Assistance Yerevan, Armenia December 2022 – November 2023

●Assisted office staff in maintaining confidential files and correspondence

●Conducted office upkeep (e.g. cleaning, buying the best coffee, paying bills, etc.)

●Monitored stocks of office supplies (e.g. stationery and pantry supplies) and placed orders when necessary; ensured proper functioning and maintenance of office equipment

●Organized internal office events (e.g. monthly team gatherings)

●Assisted HR in maintaining dress code and ensuring team morale

●Assisted University’s HR function by keeping personnel records up to date, arranging interviews, etc.

●Assisted HR with local hiring: interviews, candidate sourcing, etc.

National Archives of Armenia, Senior Analyst Yerevan, Armenia June 2014 – May 2020

●Assembled, catalogued, preserved, managed valuable collections of historical information

EDUCATION

Yerevan Brusov State University of Languages and Social Sciences Yerevan, Armenia 2005-2009

B.A. in English and Communications

SKILLS

●Languages: fluent in English, Russian and Armenian (read, write, speak)

●Expert in Asana, Mulberry, G Suite, 1C, Magento, Jira

●Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

●Excellent organizational and multitasking abilities

●Strong written and verbal communication skills

●Knowledge of construction industry terminology and processes

Contact this candidate