Executive Administrative Associate & Coordinator
Resume:
Lara Barton
Georgetown, KY **324
Cell: 859-***-****
************@*****.***
Key Qualifications:
25+ years of administrative experience
10+ years as an Executive Administrative Associate
Excellent problem-solving and time management skills
Strong organizational skills, with the ability to manage multiple projects
Exceptional verbal and written communication skills
Ability to effectively work within diverse and multifunctional work teams
Able to work under minimal supervision
Self-sufficient and motivated
Project planning and implementation
Event planning coordination experience
Facilitation of meetings: reservations, meal planning, organization of audio/visual aids, and distribute minutes Work Experience:
Administrative Assistant – L.E. Gregg Associates, Lexington, Kentucky June 23, 2023 - July 2025
• Research, write, and organize proposal information
• Answer all incoming calls and relay messages to appropriate associates, departments and/or
• Travel coordination
• Event planning and coordination of management and team events
• Develop and generate weekly and monthly reports
• Reconciled Monthly company credit card / Accounts receivable
• Responded to and resolved all administrative inquiries and concerns
• Prepared agendas and schedules for meetings, record and distribute meeting minutes
• New Hire Orientation
• Performed administrative functions
• Collections
• Set up systems to make office run more efficiently Administrative Assistant – Thoroughbred Engineering, Lexington, Kentucky June 21, 2022- May 26, 2023 (Laid off)
• Research, write, and organize proposal information
• Welcomed and directed all visitors and clients
• Travel coordination
• Event planning and coordination of management and team events
• Develop and generate weekly and monthly reports
• Received all account receivables, reconciled to general ledger and made deposits
• Responded to and resolved all administrative inquiries and concerns
• Prepare agendas and schedules for meetings, record and distribute meeting minutes
• Assist engineers by attaining needed signatures, drop off plans and run errands
• Planning and zoning correspondences
• Set up systems to make office run more efficiently Administrative Assistant / Front Office Manager - Intertek Engineering Lab, Lexington, Kentucky July 2020- June 2022
• Support management with daily activities
• Coordinate and maintain schedules for management
• Coordinate upcoming engineering testing schedules
• Client travel coordination
• Event planning and coordination of management and team events
• Travel Coordinator for all engineers, technicians and managers
• Receive and maintain account receivables
• Open all projects and set up scheduling
• Set up spreadsheets for engineers to help with project schedules
• Set up needed systems to make office run more efficiently Paint Associate/Paint Executive Administrator-Paint Engineering -Toyota Manufacturing Inc., Georgetown, KY July 2012- January 2018
• Supported Paint and Lexus General Manager, Engineering Managers and Coordinators
• Coordinated and maintained schedules for Vice President, General Manager and section Managers • Developed and generated reports for Vice President level
• Coordinated all paint travel for Executives, engineering, production and project teams
• Developed and facilitated Excel classes for TMMK Group Leaders and Team Leaders
• Coordinated event planning for Paint Team Members and management events
• Provided guidance on small project strategy, planning, and implementation Paint 1 Assistant Staff- Production, Maintenance, and Engineering- Toyota Motor Manufacturing Inc., Georgetown, KY
April 1995- July 2012
• Supported Paint Engineering / Production Managers, Assistant Managers, and Group Leaders
• Developed, generated, and maintained monthly KPI reports and spreadsheets
• Event planning and coordination for Paint team member and management events
• Maintained budget for all Paint engineering projects
• Department coordinator for charity events (Top team leader for 2 years and won Volunteer of the Year for Relay for Life) Technical Skills:
• Word – Memos, communications, etc.
• PowerPoint – Management presentations
• Excel - Writing, recording and editing macros
• FrontPage – Development and maintenance of websites
• Publisher – Newsletters, invitations, etc.
• Unanet - Accounting, projects and expense reporting
• Peoplesoft – Travel and expense, parts ordering and procurement Education:
• Eastern Kentucky University, Richmond, KY
• Sayre School, Lexington, KY
*References provided upon request
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