Administrative Professional and Accounts Payable Specialist

Carla Kelly

Souderton, PA ***** 267-***-**** **********@*****.***

Professional Summary

Detail-oriented and organized Administrative Professional with over 6 years of experience across corporate office and healthcare environments. Proven track record in accounts payable processing, data management, inventory control, and high-volume customer service. Skilled at streamlining office operations, managing complex scheduling, and maintaining precise financial records.

Professional Experience

Lucerne Dairy Hatfield, PA

Office Assistant July 2022 – Present

●Financial Administration: Efficiently process Accounts Payable (AP) invoices and prepare secure wire transfers for final payment submission.

●Data Integrity: Audit and validate Purchase Orders (POs) to ensure billing accuracy; input precise production data and successfully reconcile end-of-period closing numbers.

●Inventory Management: Lead comprehensive cycle counting for all finished goods and raw ingredients, maintaining exact inventory tracking and reducing discrepancies.

●Client Services: Manage logistics by setting up complex customer orders and executing timely, accurate billing processes.

Amin Medical Lansdale, PA

Medical Receptionist February 2019 – May 2020

●Patient Coordination: Scheduled and confirmed diagnostic appointments, surgeries, and specialized medical consultations for a high-volume practice.

●Front Office Operations: Greeted patients and visitors, managed a multi-line phone system, and directed inquiries to appropriate medical staff to optimize daily patient flow.

●Documentation & Reporting: Utilized specialized healthcare software, spreadsheets, and word processing applications to accurately maintain medical records, letters, and financial statements.

Abington Hospital – Urology Lansdale, PA

Medical Receptionist February 2018 – November 2019

●Administrative Support: Managed front-desk operations for a busy specialty department, acting as the primary point of contact for patients and external healthcare providers.

●Appointment Management: Coordinated complex surgical and consultation schedules, minimizing wait times and maximizing physician availability.

●Information Management: Maintained strict confidentiality while preparing case histories, processing invoices, and operating office voicemail and messaging systems.

Education

Montgomery County Community College Blue Bell, PA Coursework in Progress September 2024 – Present

North Penn High School Lansdale, PA High School Diploma Graduated June 2013

Key Skills

●Administrative: Office Administration, Calendar & Schedule Management, Multi-line Phone Systems, Front Desk Operations.

●Financial & Data: Accounts Payable (AP), Invoice Processing, Data Entry, Purchase Order (PO) Auditing, Billing & Reconciliations.

●Logistics: Cycle Counting, Inventory Tracking, Order Management.

●Software: Microsoft Office Suite (Word, Excel), Data Entry Software, Electronic Health Records (EHR).

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