Remote Executive Virtual Assistant

Melanie S. Jones

260-***-**** ****************@********.*** Fort Wayne, IN

Administrative Assistant

• Administrative Assistant with 15+ years of experience supporting senior leadership in complex corporate and technical environments.

• Expert in calendar management and complex travel planning for executives across multiple lines of business.

• Managed administrative operations and budget requirements for departments supporting ~50+ staff members.

• Proven ability to maintain strict confidentiality while managing high-priority projects and departmental events.

• Executive Assistant, Calendar Management, Travel Planning, Expense Management, Event Planning.

• Budgeting related to company standards regarding travel, expense, beverage orders.

• Microsoft Office Suite, Concur, Outlook, Video Teleconferencing

• Diplomacy, Emotional Intelligence, Confidentiality WORK EXPERIENCE

General Dynamics Ft Wayne/Pittsburgh

Sr. Site Administrator Jun 2016 - Mar 2026

• Directly managed complex calendar management Engineering Department managers, coordinating high- priority internal and external meetings across multiple time zones.

• Lead event planning for large-scale meetings supporting 100 employees across the globe, including All Hands and Town Halls, by coordinating logistics with facilities and IT to ensure seamless execution.

• Executed complex travel planning for domestic and international itineraries for 100+ employees, ensuring full compliance with security protocols and corporate travel policies.

• Followed expense management processes for multiple lines of business, consistently delivering accurate travel reimbursement reports under tight deadlines.

• Exercised high emotional intelligence and diplomacy when handling sensitive scenarios and confidential information in a fast-paced corporate environment.

• Utilized various procurement and budgeting tools to manage site resources and ensure alignment with departmental financial goals.

Zimmer Biomet Warsaw, IN

Executive Assistant to Sr. Vice President Jun 2015 - Jun 2016

• Facilitated executive calendar management for senior leadership, including the coordination of monthly Operating Committee meetings and stakeholder agendas.

• Developed high-quality presentations and data analysis reports for the Senior Vice President to support executive-level decision-making.

• Managed comprehensive travel planning and logistics for international and domestic trips, optimizing itineraries for executive efficiency.

• Oversee end-to-end expense management for the executive office, ensuring accuracy and adherence to corporate budgeting guidelines.

• Acted as a primary liaison between the SVP and internal departments, including Sales and Marketing, to streamline communication and project execution.

Zimmer, Inc.

Legal Secretary Jul 2014 - Jun 2015

• Delivered high-level administrative support to a legal team, managing schedules, documentation, and confidential case information.

• Managed project management tasks for legal filings and departmental deadlines, ensuring 100% compliance with court schedules.

Faegre Baker Daniels Fort Wayne, IN

Legal Administrative Assistant Aug 1995-1998

Jun 2003 - Jul 2014

• Coordinated administrative operations for multiple attorneys, prioritizing a high volume of requests in a deadline-driven environment.

Central Soya Company, Inc. Fort Wayne, IN

Administrative Coordinator Jan 2000 - Jan 2003

• Optimized administrative workflows for the IT Department, supporting multiple managers through effective calendar management and resource coordination. Administrative Assistant Jan 1998 - Jan 2000

Baker & Daniels

Legal Secretary Aug 1995 - Aug

1998

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