Executive Administrative Assistant - Juvenile Court Support

ASHTON WHITING

Executive Administrative Assistant

***************@*****.*** Pensacola, FL 319-***-**** linkedin.com/in/ashton-whiting SUMMARY

Resourceful and detail-oriented professional with experience in legal support and administrative operations. Proven ability to manage court case files, e-filing, and confidential records with meticulous accuracy. Skilled in high-volume data entry, document management, and coordinating workflows. Adept at serving as a primary liaison and providing comprehensive administrative support.

WORK EXPERIENCE

OFFICE ASSISTANT III – JUVENILE COURT DIVISION, Escambia County Clerk of the Circuit Court & Comptroller, Pensacola

02/2025 – Present

• Orchestrated e-filing and processing of juvenile court case files within the court's electronic case management system, ensuring meticulous accuracy and strict adherence to Florida court rules and records retention procedures.

• Executed high-volume data entry, document scanning, and digital file organization for sensitive court records, maintaining strict confidentiality.

• Functioned as the primary liaison for attorneys, law enforcement, and the public, addressing inquiries about case records, court scheduling, and document status, utilizing Microsoft Outlook for daily correspondence and calendar coordination.

• Facilitated document intake, filing, and case disposition workflows among judicial staff, clerks, and external agencies.

• Delivered comprehensive administrative and courtroom preparation support for judges and hearing officers, including the assembly of case files and exhibits. LEGAL INTERN, Welton Law Firm

01/2024 – 05/2024

• Assisted three attorneys with critical legal research, case file management, and daily office operations, collaborating closely with paralegals and legal secretaries.

• Authored legal documents and correspondence, meticulously reviewed case law, and effectively navigated and monitored the federal court docket and e-filing systems (PACER/ECF).

• Participated in court hearings and client consultations, acquiring direct insight into litigation support workflows within a confidential legal setting.

GRADUATE ASSISTANT / HOTEL ASSISTANT MANAGER, Campus House – Pensacola Christian College, Pensacola

• Directed scheduling, guest correspondence, and front-desk operations, coordinating seamlessly across departments to ensure efficient daily service delivery.

• Maintained organized records and provided essential administrative reporting support for management. SECURITY LIAISON, Pensacola Christian College, Pensacola 08/2021 – 05/2024

• Acted as the initial point of contact for visitors and students, rigorously verifying identification and ensuring adherence to institutional policies and procedures.

• Managed accurate logs and executed established protocols for safety and emergency procedures. GRASSROOTS ASSOCIATE, Americans for Prosperity College

• Spearheaded constituent outreach initiatives and data collection, meticulously managing detailed records of contacts and follow-ups across multiple campaigns. EDUCATION

B.A., Interdisciplinary Studies – Pensacola Christian College High School Diploma – Home School

SKILLS

Microsoft Outlook Data Entry Legal Case Management Software Scanning/Digital Document Processing E-filing of Court Documents Confidential Records Handling Confidentiality Problem-Solving Judgment Time Management Organization Attention to Detail Adaptability Complex Task Management Calendar Management Relationship Building Professionalism Communication Skills Legal Department Experience Microsoft Office Suite Document Management Proofreading Legal Research Tools INTERESTS

• Elected President of the PCC Delta Pi Delta Kings Collegian

• Volunteered on numerous state and national political campaigns

• Volunteered with the Eastern Iowa Honor Flight

• Active member of Faith Baptist Church, Pensacola, FL

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