Administrative Office Manager Senior Executive Assistant Biz Ops

Sarah Compton Senior Executive Assistant • Business Operations Specialist • Cleared Federal Support TS/SCI, DoD Current/Eligible 1 Sarah N. Compton

Administrative Office Manager Senior Executive Assistant Executive Operations Business Operations Support Specialist Fredericksburg, VA 540-***-**** ***************@*****.*** TS/SCI, DoD Clearance Current/Eligible U.S. Citizen PROFESSIONAL SUMMARY #1

Highly organized, proactive, and mission-focused Senior Executive Assistant / Executive Operations Specialist with 10+ years of experience providing high-level administrative, operational, business, and executive support in fast-paced federal contracting, defense, and mission-driven environments. Experienced supporting SES-level leaders, Deputy Assistant Directors, Chiefs of Staff, Executive Secretariat functions, senior advisors, front office operations, and cross-functional leadership teams within the Defense Counterintelligence and Security Agency and federal contractor environments.

Strong background managing complex executive calendars, coordinating high-visibility meetings, preparing agendas and read-ahead materials, developing briefing packages and presentations, tracking action items and deliverables, maintaining SharePoint repositories, supporting travel and meeting logistics, managing records and documentation, assisting with onboarding/offboarding, and improving administrative workflows. Trusted to handle sensitive information, confidential communications, competing priorities, and rapidly changing executive requirements with professionalism, discretion, accuracy, and sound judgment. Known for anticipating leadership needs, creating order out of competing priorities, improving workflow visibility, strengthening administrative continuity, and ensuring executives are prepared, informed, and positioned to focus on mission-critical decisions.

CORE COMPETENCIES #1

Executive Front Office Operations Senior Leadership Support SES-Level Support Administrative Office Management Business Operations Support Complex Scheduling & Calendar Deconfliction Shared Mailbox Oversight Meeting & Event Coordination Executive Communications Briefing & Read-Ahead Preparation Action Item & Deliverable Tracking Tasker & Workflow Management Operational Reporting Milestone & Schedule Tracking Cross-Functional Coordination Stakeholder Engagement Onboarding & Access Coordination Records & Document Management SOP Development & Process Improvement Inventory & GFE Accountability Procurement & Office Supply Coordination Travel & Logistics Support Confidential Information Handling Professional Discretion Mission-Focused Administrative Support PROFESSIONAL EXPERIENCE

Professional Solutions 1, LLC - DCSA, Office of Communications & Congressional Affairs, Quantico, VA Executive Operations & Business Support Specialist - Front Office / SES-Level Support November 2025 - February 2026

• Supported executive front office operations for DCSA’s Office of Communications & Congressional Affairs, providing senior-level administrative, operational, and business support to SES leadership, Chiefs, senior advisors, and Executive Secretariat functions in a high-visibility environment.

• Managed organization calendars and shared mailboxes; triaged incoming requests, routed inquiries, flagged urgent/time-sensitive matters, monitored follow-up, and maintained accurate communication flow across leadership and functional teams.

• Utilized CATMS and internal tracking tools to receive, monitor, coordinate, and support tasker responses, helping ensure timely completion, accountability, and visibility across departments and leadership workstreams.

• Managed complex executive schedules, deconflicted appointments, coordinated recurring and ad hoc meetings, secured conference rooms, maintained meeting calendars, and adjusted logistics in response to rapidly changing priorities.

• Managed and maintained digital collaboration platforms, including SharePoint repositories and MS Teams channels, ensuring current documentation, reports, procedures, working files, and shared resources were organized and accessible.

• Prepared executive briefing materials, agendas, presentations, read-ahead packets, formal correspondence, operational summaries, leadership updates, meeting notes, and action item documentation to support decision-making and mission readiness.

• Coordinated and attended official meetings; drafted and distributed agendas, captured meeting notes/minutes, documented action items, and tracked follow-up to keep stakeholders aligned on deadlines and responsibilities.

• Supported onboarding, offboarding, access coordination, training tracking, records organization, administrative continuity, and front office readiness activities, including coordination of required access and personnel documentation.

• Maintained and updated project/task planners, milestone trackers, operational updates, and reporting products used to summarize daily work activities and provide weekly and quarterly leadership visibility into key deliverables.

• Assisted leadership with oversight and performance of administrative functions, including documentation control, process improvement, event/engagement logistics, recognition support, and ad hoc administrative priorities. A3 Consulting LLC - Defense Counterintelligence and Security Agency, Industrial Security Directorate, Quantico, VA Senior Executive Assistant / Business Operations Specialist / Program Analyst - SES Support September 2025 - November 2025

• Provided executive administrative, operational, and business support to SES-level leadership within DCSA’s Industrial Security Directorate, including Deputy Assistant Directors, Chiefs, and senior leadership stakeholders.

• Managed senior staff calendars and organizational email boxes; scheduled leadership meetings, distributed invitations, updated meeting details, resolved conflicts, monitored inquiries, and maintained professional communication across stakeholders.

• Coordinated complex schedules for senior staff, deconflicted appointments, managed conference room reservations, and maintained visibility of leadership availability to support seamless meeting execution.

• Used CATMS/tasker tracking, data call trackers, and internal workflow tools to monitor organizational tasks, coordinate responses, track deadlines, and support timely accountability across departments.

• Facilitated onboarding and access-related administrative actions by supporting SAAR and other required forms for government system/database access, maintaining records, and coordinating with appropriate personnel to support new team members.

• Monitored training compliance and administrative readiness by tracking personnel requirements, supporting JKO-related training visibility, issuing reminders, and helping maintain documentation for leadership awareness. Sarah Compton Senior Executive Assistant • Business Operations Specialist • Cleared Federal Support TS/SCI, DoD Current/Eligible 2

• Maintained SharePoint repositories, MS Teams resources, electronic records, reports, internal procedures, and administrative documentation to support continuity, document control, and efficient information management.

• Organized meeting and event logistics, including room coordination, audiovisual setup support, agenda preparation, meeting minutes, attendee coordination, and follow-up documentation for official leadership engagements.

• Assisted with office supplies, procurement coordination, equipment accountability, inventory tracking, and administrative resource requests to support uninterrupted workflow and office readiness.

• Prepared official documents, presentations, reports, formal correspondence, read-ahead materials, operational documentation, meeting materials, and leadership communications with strong attention to accuracy and executive-level polish.

• Reviewed, updated, and improved administrative processes, SOPs, workflow references, filing structures, and continuity tools to strengthen efficiency and compliance during a major federal contract transition. Amentum - Defense Counterintelligence and Security Agency, Industrial Security Directorate, Quantico, VA Senior Executive Assistant / Administrative & Operations Specialist - SES / Senior Leadership Support November 2023 - September 2025

• Supported SES-level leadership, Deputy Assistant Directors, Chiefs, and senior staff within DCSA’s Industrial Security Directorate through executive scheduling, administrative operations, task management, meeting coordination, reporting, and document preparation.

• Managed complex executive calendars, organizational calendars, shared mailboxes, recurring and ad hoc meetings, conference room schedules, leadership availability, and calendar deconfliction across multiple offices and rapidly shifting mission priorities.

• Utilized CATMS and internal tasker tracking systems to receive, delegate, monitor, and follow up on organizational tasks, data calls, action items, and internal responses, ensuring timely completion and accountability across departments.

• Facilitated onboarding/offboarding and access coordination by processing or supporting SAARs and related forms, maintaining checklists and records, coordinating system/database access needs, and supporting personnel transition readiness.

• Tracked personnel training compliance through JKO and related administrative trackers; issued reminders, updated status reports, and maintained documentation to help leadership monitor completion of required training.

• Managed and maintained SharePoint sites, MS Teams channels, records libraries, operational documentation, reporting archives, SOPs, internal procedures, and shared resources to support continuity, compliance, and easy retrieval of information.

• Coordinated official meetings and events, including room scheduling, audiovisual equipment setup support, agenda drafting, attendance coordination, meeting minutes, action item documentation, official recognition support, and team-building logistics.

• Oversaw office supply lifecycle activities, including inventory checks, wish list maintenance, purchase request preparation, procurement coordination, and follow-up to ensure supplies and administrative resources remained available.

• Handled government-furnished equipment support by maintaining inventory records, tracking hand receipts, coordinating with IT for maintenance and upgrades, supporting equipment issue/return actions, and assisting with secure disposal coordination.

• Maintained project task planners, Integrated Master Schedule/milestone trackers, action item logs, status updates, and operational reports summarizing daily activities and supporting weekly and quarterly leadership reviews.

• Prepared executive presentations, reports, formal correspondence, briefing packages, read-ahead materials, spreadsheets, agendas, meeting notes, and operational summaries for senior leadership decision support.

• Developed, annually reviewed, and updated administrative SOPs, process guides, reporting tools, workflow templates, filing structures, and reference materials to improve efficiency, training, continuity, and compliance with current procedures.

• Served as a reliable administrative resource during increased workload and staffing gaps by assisting leadership with oversight and performance of administrative functions, administrative continuity, records management, and process improvement. Amentum - Defense Counterintelligence and Security Agency, Human Capital Management Office, Quantico, VA Administrative Assistant II - Awards & Recognition August 2023 - November 2023

• Supported administrative operations, workflow coordination, records management, reporting support, scheduling, documentation, and program support within DCSA’s Human Capital Management Office.

• Managed tracking systems and reporting support for 400+ employee award nominations, ensuring accurate data entry, documentation organization, status updates, timely processing, and program continuity.

• Coordinated scheduling, communications, materials preparation, room/logistics support, and documentation for workforce engagement and recognition events with 200+ attendees.

• Maintained organized records, award nomination files, milestone trackers, operational documentation, reporting workflows, and administrative files to support compliance, continuity, and efficiency.

• Assisted with executive support activities, meeting coordination, calendar scheduling, administrative support functions, internal communications, and leadership initiatives while maintaining confidentiality and accuracy. JSS Services, LLC - Stafford, VA

Project Operations Specialist / Office Manager / Contracts & Procurement Support February 2016 - July 2023

• Directed administrative operations, procurement coordination, proposal support, vendor communications, financial tracking, office management, and operational workflow activities within a federal contractor environment supporting multiple projects and contract vehicles.

• Supported proposal and contract operations for a $10M+ business pipeline, including documentation management, compliance coordination, pricing support, submission readiness, procurement support, and operational tracking.

• Coordinated office operations, calendars, meetings, correspondence, documentation, supplies, vendor relationships, administrative workflows, and internal communication across business functions.

• Provided contract and procurement support by coordinating purchase requests, vendor communication, invoices, expense tracking, supplies, equipment, documentation, and operational logistics.

• Maintained organized contract files, procurement records, vendor documentation, operational reports, compliance files, administrative records, and workflow tracking systems.

• Developed workflow tools, tracking templates, reference documents, and process improvements that improved operational consistency, reduced administrative delays, and strengthened documentation practices. Sarah Compton Senior Executive Assistant • Business Operations Specialist • Cleared Federal Support TS/SCI, DoD Current/Eligible 3 TECHNICAL SKILLS

Microsoft 365: Outlook, Teams, Word, Excel, PowerPoint, SharePoint Federal / Operational Support: CATMS, Tasker Tracking, SAAR Support, JKO Training Tracking, SharePoint Documentation, Workflow Tracking Systems, Reporting Databases, Integrated Master Schedules, Milestone Trackers, Project Task Planners Executive Support Tools & Processes: Calendar Management, Shared Mailbox Management, Meeting Minutes, Agenda Preparation, Read-Ahead Materials, Briefing Packages, Presentation Development, Executive Correspondence, Conference Room Coordination Administrative Operations: SOP Development, Annual SOP Review, Records Management, Document Control, Onboarding / Offboarding Support, GFE Inventory, Hand Receipts, Procurement Coordination, Office Supply Management Business / Finance Tools: QuickBooks, Adobe Acrobat, Expense Tracking, Invoice Support, Payroll Coordination Productivity Tools: ChatGPT, AI Productivity Tools, Workflow Automation Support CLEARANCE & ADDITIONAL QUALIFICATIONS

• TS/SCI Clearance Eligibility U.S. Citizen

• Extensive experience supporting SES-level leadership, senior executives, Chiefs, executive front office operations, and administrative continuity in defense/federal environments.

• Strong background supporting confidential information, sensitive communications, executive-level decision support, security protocols, SharePoint documentation, task tracking, operational reporting, and administrative oversight.

• Proven ability to manage competing priorities, shifting deadlines, high-visibility requests, and cross-functional coordination while maintaining accuracy, professionalism, and discretion.

• SES-level letters of recommendation available upon request. EDUCATION

Riverbend High School - Fredericksburg, VA High School Diploma, May 2005 FBLA Certificate: Business Management & Marketing Chancellor High School - Fredericksburg, VA Attended, August 2001 - June 2004 DECA Certification: School-Based Enterprise Operations Additional professional experience may be considered in lieu of bachelor’s degree requirements.

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