Vendor & Contract Management Project Coordinator

Mayra Mata

Monroe, NC • 704-***-**** • **********@*****.***

Bilingual: English & Spanish

Professional Summary

Results-driven professional with strong experience in vendor management, contract administration, and cross-functional project coordination. Proven ability to manage supplier relationships, negotiate contracts, and optimize processes to improve operational and financial performance. Skilled in stakeholder communication, budget management, and performance monitoring in fast-paced environments.

Core Competencies

● Supplier & Vendor Management

● Contract Negotiation & Administration

● Budgeting & Financial Oversight

● Cross-Functional Project Coordination

● Process Improvement & Operational Efficiency

● Stakeholder Communication

● Procurement & Inventory Management

● Risk Management & Compliance

Systems & Tools

● Microsoft 365 (Excel, Word, Outlook)

● Google Workspace (Docs, Sheets, Drive)

● QuickBooks

● ADP (Payroll Systems)

● AvidXchange (Accounts Payable)

● Airtable

● Asana

● ManageAmerica

● Property Management Platforms (Rent Manager)

Professional Experience

Property Manager

Riverstone Communities – Monroe, NC Jan 2026 – Present

● Manage vendor contracts, supplier relationships, and service providers ensuring compliance and cost efficiency

● Negotiate pricing and coordinate maintenance, construction, and repair vendors

● Oversee property budget, expenses, and financial performance

● Coordinate property improvement projects, repairs, and operational initiatives

● Ensure regulatory compliance and mitigate operational risks

● Resolve vendor and operational issues, maintaining service levels and performance standards

● Monitor financial activity including rent collections, utilities, and account balances

● Coordinate work orders and service requests to ensure timely completion

● Provide support to residents as needed, ensuring a professional and efficient service experience

Office Manager & Project Manager

Global Support and Development (GSD) – Charlotte, NC 2024 – Oct 2025

● Managed vendor relationships, procurement, and contract administration across departments

● Negotiated vendor agreements contributing to over 50% cost reduction ($384K

$185K)

● Coordinated cross-functional teams to improve operational workflows and efficiency

● Partnered with Finance on budgeting, forecasting, and financial reporting

● Monitored vendor payments, performance, and compliance

● Identified and implemented process improvements to streamline operations Owner / Operations & Construction Manager

MCF Services LLC – Charlotte, NC 2009 – 2016

● Managed subcontractors and construction suppliers across multiple projects

● Oversaw procurement of materials, inventory control, and project resources

● Negotiated and maintained contracts with vendors and clients

● Coordinated logistics, material delivery, and project timelines

● Monitored supplier performance and resolved operational issues Owner / Inventory & Budget Manager

Pabbas Outlet LLC – Online 2016 – Present

● Manage vendor sourcing, inventory, and financial operations for e-commerce business

● Maintain financial records, reconcile expenses, and optimize fulfillment processes

● Improve operational efficiency through process optimization Education & Certifications

● Project Management Certificate – Coursera

● Additional Coursework in Project Management – Coursera

● Crucial Conversations Certification – Crucial Learning

● Associate Degree – Central Piedmont Community College

● Accounting Coursework – Miami Dade College

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