Administrative Support Specialist, HR

Veronica Maggio

Hillsdale, NJ 201-***-**** *********@*********.***

Human Resources professional with strong experience supporƟng HR operaƟons, new-hire onboarding, payroll coordinaƟon, personnel records management, and confidenƟal employee documentaƟon. Skilled in partnering with leadership and cross-funcƟonal teams to support compliance, streamline administraƟve processes, and deliver responsive employee and organizaƟonal support.

CAREER EXPERIENCE

Ridgewood Public Schools, Ridgewood, NJ 10/2025-Present HR Coordinator / Executive Assistant to Asst. Superintendent of Personnel

New-Hire Onboarding: Orchestrated cross-departmental onboarding processes, verifying employee records, credenƟals, compensaƟon details, health documentaƟon, and employment contracts for accuracy and completeness.

HR Records & Systems: Maintained confidenƟal personnel files, HRIS records, payroll informaƟon, and tracking spreadsheets to support accurate reporƟng and Ɵmely personnel updates.

ExecuƟve Calendar & MeeƟng Support: Managed complex execuƟve calendars, prioriƟzed compeƟng requests, and coordinated meeƟngs, interviews, and special events aligned with departmental prioriƟes.

Central Office OperaƟons: Coordinated daily administraƟve workflows, supported district administrators, responded to operaƟonal needs, and helped maintain efficient communicaƟon across the central office.

Purchasing & FaciliƟes CoordinaƟon: Processed purchase orders, ordered supplies, monitored department needs, and scheduled maintenance requests to ensure offices remained organized and fully supported. Good Samaritan Hospital, Suffern, NY 10/2023 – 07/2025 AdministraƟve Support Coordinator

ExecuƟve AdministraƟve Support: Managed calendars and provided comprehensive administraƟve support for the Vice President and two directors, coordinaƟng schedules, meeƟngs, prioriƟes, and daily workflow.

Payroll & Timekeeping: Coordinated bi-weekly payroll processing with the payroll department by validaƟng Ɵmesheets and applying PTO, pay codes, and UKG entries for accuracy.

HR & Cross-FuncƟonal CommunicaƟon: Served as liaison between internal teams and Corporate HR, Payroll, CompensaƟon, and Benefits to support Ɵmely communicaƟon and issue resoluƟon.

Procurement & Office OperaƟons: Oversaw requisiƟons, purchase orders, inventory management, and supply coordinaƟon across mulƟple offices to support uninterrupted department operaƟons.

Department TransiƟon Support: Supported strategic planning and coordinaƟon during the Home Care department closure, assisƟng with resource allocaƟon, risk miƟgaƟon, and operaƟonal follow-through.

DocumentaƟon & Deliverables: Ensured Ɵmely compleƟon of staff off-boarding, documentaƟon and archiving, equipment and medical record collecƟon, and final report submission. Certified Financial Services / Guardian Insurance, Paramus, NJ 06/2014 – 08/2023 Executive Administrative Assistant

ExecuƟve & Team Support: Provided administraƟve support to a Vice President and team of financial advisors, helping maintain smooth daily operaƟons, organized schedules, and efficient workflow.

Advisor, Client & Carrier Liaison: Served as a primary point of contact among advisors, clients, and insurance companies to support new policy underwriƟng and Ɵmely follow-up.

Client Service & Account Support: Delivered high-level customer service by assisƟng with payment processing, responding to service inquiries, and helping resolve client account needs.

Training & Compliance: Trained newly hired employees on company policies, procedures, workflow expectaƟons, and compliance requirements.

Systems & Workflow Management: UƟlized Smart Office and MicrosoŌ Office 365 to manage client databases, streamline communicaƟon, organize records, and improve workflow efficiency. The Goldmark Group, Clifton, NJ 01/2012 – 06/2014

Office Assistant, Accounting

Office OperaƟons & AdministraƟve Support: Performed daily office funcƟons for a large commercial prinƟng company, including supply ordering, equipment coordinaƟon, vendor communicaƟon, and general administraƟve support.

Shipping, Packing & Order DocumentaƟon: Created packing slips, shipping documents, and package labels while ensuring order details, quanƟƟes, desƟnaƟons, and delivery informaƟon were accurate and complete.

Detailed Client Invoicing: Prepared intricate client invoices by reviewing purchase orders, job Ɵckets, producƟon specificaƟons, quanƟƟes, pricing, shipping charges, tax details, and special billing instrucƟons for accuracy prior to submission.

Client Records & File Maintenance: Updated client directories, contact records, job files, and account informaƟon to maintain organized documentaƟon and support accurate billing, follow-up, and customer service.

Purchasing & Inventory Control: Assisted with purchasing, inventory tracking, supply monitoring, and reorder coordinaƟon to support producƟon needs and maintain efficient office and warehouse operaƟons. Crystal Printing LLC, River Vale, NJ 05/2008 – 01/2015 Printing Broker/Owner

Project & Vendor Management: Managed print projects from iniƟal client request through final delivery, coordinaƟng Ɵmelines, specificaƟons, vendor quotes, producƟon schedules, and quality expectaƟons.

Client & Supplier RelaƟons: Built and maintained strong relaƟonships with clients, suppliers, and prinƟng vendors by providing responsive service, clear communicaƟon, accurate esƟmates, and reliable follow-through.

Business AdministraƟon: Oversaw daily business operaƟons, including bookkeeping, payroll, tax preparaƟon support, invoicing, accounts payable and receivable, and general office administraƟon.

Order Fulfillment & Quality Control: Reviewed proofs, tracked order status, resolved producƟon issues, and ensured completed print materials met client requirements for accuracy, presentaƟon, and Ɵmely delivery. EDUCATION

Grace InsƟtute, NY

Berkeley College, NJ

SKILLS & COMPETENCIES

AdministraƟve OperaƟons: Office coordinaƟon, calendar management, workflow prioriƟzaƟon, records maintenance, and data entry HR & Payroll Support: New-hire onboarding, personnel documentaƟon, UKG payroll support, and confidenƟal file management Technical Skills: MicrosoŌ Office 365, Smart Office, HRIS recordkeeping, and reporƟng spreadsheets

Professional Strengths: Time management, client relaƟons, adaptability, aƩenƟon to detail, and cross-funcƟonal communicaƟon

Contact this candidate