Administrative Assistant and Executive Support Professional
Resume:
Juanita Garza
512-***-**** • **********@*****.***
Objective
Strategic and highly dependable administrative professional with extensive experience supporting senior executives, managing complex schedules, coordinating high level meetings, and handling confidential information with discretion. Seeking an Administrative Assistant role where I can streamline operations, anticipate leadership needs, and deliver polished efficient support in a fast-paced environment.
Professional Experience
Austin Regional Clinic (ARC) – Records Management Specialist
Feb 2024 – Present
Provide executive-level administrative support to the Director of Finance and Chief Operations Officer
Serve as the primary point of contact for executives and physicians regarding all stock related matters
Coordinate meetings and calendars for executives and physicians
Draft correspondence, agreements, and board resolutions with accuracy and timeliness
Prepare PowerPoint presentations and Excel reports for board meetings and shareholder updates
Maintain and update policies, procedures, and contract summaries for finance operations
Collaborate with payroll and accounting to process stock redemption and dividend payments
Review and process invoices and checks, ensuring accuracy and compliance
Manage sensitive documentation and communications with discretion
Lone Star Circle of Care – Legal Admin
Jul 2022 – Jan 2024
Supported General Counsel and executive leadership with administrative and legal coordination
Managed calendars, scheduled meetings, and prepared agendas and board packets
Maintained legal files and tracked contract renewals to support compliance deadlines
Supported contract lifecycle activities including drafting, execution, renewal tracking
Maintained databases for contracts, policies, and legal expenditure
Analyzed insurance applications and maintained compliance documentation
Drafted employment contracts and assisted with immigration documentation for physicians and regulatory reporting
Recorded property documents and maintained bylaws, board resolutions and corporate records
Took minutes during board and committee meetings and distributed follow-up materials
Reconciled corporate credit card accounts and tracked departmental expenditures
Linebarger Goggan Blair & Sampson, LLP – Contract Manager
Sep 2003 – Jul 2022
Provided administrative and contract support across legal and business departments
Drafted proposals and managed RFP responses with strong attention to detail
Maintained law firm records, staff data, and client information in Oracle and SharePoint
Conducted research and compiled data for executive decision-making
Analyzed RFPs and developed structured responses for government contracts
Created recurring reports and dashboards for internal stakeholders
Supported compliance with the federal GSA contract and submitted contract modifications
Maintained business records on federal platforms and collaborated on database enhancements
Improved workflow efficiency and data accuracy through process improvement initiatives
Terminix – Bookkeeper, Commercial & Residential Accounts
Sep 2002 – Sep 2003
Processed deposits, invoices, service tickets, and billing adjustments
Entered contracts into billing systems and responded to customer billing inquiries
Maintained account records and supported day-to-day office operations
Baylor College of Medicine – Administrative Assistant
Nov 1993 – Jul 2002
Supported departmental budgeting, procurement, payroll, and financial reporting
Coordinated travel arrangements and managed insurance renewals
Trained new staff and handled office administrative functions
Skills
Microsoft Office Suite (Word, Excel, PowerPoint, Adobe, Outlook)
SharePoint, DocuSign, NetDocuments, Oracle, SAP, Lexion
Calendar and meeting management
Contract drafting and document control
Remote work experience
Education
Bachelor of Arts in Business
Concordia University – Austin, Texas
Graduated 2010 Dean’s List, Spring 2010
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