Executive Administrative Assistant & Office Manager

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JUSTIN VERSTRAETE, CAP

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Kewanee, IL 61443 à Willing to Relocate 309- 854- 2756 EXECUTIVE ADMINISTRATIVE ASSISTANT / OFFICE MANAGER An Professional organizational including Executive C suite (2020) Administrative planning executives - having - provides and tested Assistant/Company with dependable, Office proficiency President(Manager effective, s)in /CEO’s. finance, with and 4 years 12 comprehensive business years of Fortune law, experience office 500 critical experience. administration, and thinking a Certified skills management, Administrative to senior staff and Possesses relationship to customer oriented, various coachable, focus the situations building highest orientation, and that skills degree inquisitive require with proactive of key integrity, unique clients to learn. and approaches PROFESSIONAL supported and anticipatory customers. by and extensive solutions. Ability approach, EXPERIENCE to outside effectively Deemed accountable of office the work box “go-and unsupervised problem to dependable, person”. solving in Key addition result ability attributes and to and adapting process include strong OSF HEALTHCARE – PEORIA, IL February 2025 – present Executive Assistant to the Vice President Controller Executive well plans with other and and virtual Ensure distribution (track and competing controller ensure invoices distribute as administrative action based documents and the team tasks Director team in-all on items, lists, Assistant: in documentation person necessary meeting priority a and of timely shared as and 100+ of needed. staff deadlines, meetings, Accounting manage notes, and manner, files, Handle travel individuals) to ensure deadlines. Manage (W9’s, and Teams documents the maintaining such complex ensuring handle and effective flow 1099’s, domestic as channels, to Organize Specialty arranging ensure of ad-scheduling adherence necessary and etc.coordination flexibility hoc and ) organizational processes seamless and Accounting. is administrative technology accurate, international coordinate and information. to in company a coordination calendar with are fast-up-Proactively followed support, charts, key paced to-meetings tasks travel policies Order date, management stakeholders. environment and as catering, across in accommodations and handling needed. office advance. across more. and organized, departments. procedures. supplies, guest Work for the Prepare Effectively scheduling Process while the organization, speakers, closely including Vice arrange (achieving agendas, flights, Manage and Participate prioritize President conflicts with submit and staff hotels, maintaining collaborating reminders, other logistical organizational other meetings, and and Controller expense in transportation) associates team event manage adjusting details email and events, reports capture needs. as goals. for VIRTUSENSE TECHNOLOGIES – PEORIA, IL January 2024 – June 2024 Executive Assistant to Founder & Chief Technology Officer and Senior Director of People Executive communicated position departments included coordination interviewing screening was the calls Assistant: detailing the process including, of and directly a ability meeting, taking from of on time-to information Provided messages. fluidly behalf hosting the sensitive initial transition of VIPs total the contact for information, Founder (executive catering)all parties and to management’s be &, level conducting CTO responsible involved while corporate and also Senior (whether conducting live decision for support, demo’s the Director be management to in-document hire. of served of person products, People. Process as or of retention. the A virtual) confidential or daily key primary guiding attribute reminders, be Calendar point it candidates between the for of overall incoming management success contact, multiple the in and mail, this Travel estimates reporting company’s Coordinator: for prior corporate the to examples travel, car. Served booking given. as Travel Research all elements Coordinator and of process travel for for travel 80+ each associates arrangements individual and once their including approved, specific all travel private and conducted needs. travel Providing with all expense the 2

Office band-management, aids, Management: to restocking office supply Became the orders, “Mother’s office and “Go-Room.maintenance To” ” for Supervised tasks requests. ranging day-to-from day security office operations tracking relevant and processes to HIPPA, for to inventory providing DES MOINES UNIVERSITY – DES MOINES, IA May 2021 – January 2023 Executive Administrative Assistant to the President & CEO Executive President/Team, informed meetings office visitors, disseminating speaking coordination Board organizing presentations, for actions to management software Executive coordination applicable board operations Alumni, of taken heavy for engagements, and of members Trustees CEO quarterly Administrative Leadership all board rules of of of by take documents, meeting donors, calendaring, commitments with recruitment meetings, board the and minutes and related and/board, the Liaison: board workflow records as regulations minutes, and highest Team or well agendas, designing activities. in board including meetings. and executing trips, Assistant: and addition Organize as in Liaison: including maintaining level and internal compliance responsibilities guests. Diversity set etc. presentation formal Maintains records of Compiling, expense in to Serves initiatives professionalism Serve bylaws Collaborate Research arranging and all Equity documents incoming office with of external as as reimbursements. discretion trustees, regarding writing, custodian the by in record materials, records. & and agendas, cooperation proactively Inclusion primary with and stakeholders. maintain to and emeritus editing, retention and ELT, be outgoing board Prepare of arrange service facilities, executed. minutes point confidentiality activities, Deans, Assist providing historical with and and trustees, protocols. of correspondence communications, to Ensure all disseminating committee contact the technology, program and the with Arrange travel and Board Board records. records a board fundraising the bridge other in Coordinate and itineraries directors, all relationships President/Chair matters. of communicate officers, and travel related special for Trustees, agendas, that email and catering smooth efforts, is and/for use Responsible and projects to CEO and President/sometimes correspondences, conferences, the of schedules, Executive with others or emeritus communication. necessities. is donor and directly hotel board updated all as access in board CEO assigned. engagements, for accommodations confidential; of planning Leadership reports, faculty. on events, document trustees Work and to Manage behalf members. Diligent greeting well Attend Adhere in and of and the Highlights:

• Inherited a combined 41 year’s worth of paper and digital documents. Then managed to obtain specific information from said documents and collaborated with the Assistant Vice President for Institutional Effectiveness in order to compile a comprehensive Assurance Argument for a 10-year reaccreditation from the Higher Learning Commission.

• Nominated by co-workers for two “Spotlight’s” (internal University awards) which were won for “The ability to juggle numerous responsibilities and yet, always seek ways to make other’s work easier” and “Willingness to go the extra mile to ensure the success of meetings between the President and various committees within the University.” SLOAN – FRANKLIN PARK, IL January 2019 – April 2020 Senior Executive Assistant to CEO’s

Senior focus maintaining and special travel boardrooms events event. Personal activities, properties support being Maintain for for event Executive necessary President’s VIPs Assistant: in for record/are discretion five coordination daily healthy and always different Assistant: document pet customers activities. Process ("and corporate accommodations and customer states, including open ability Process retention. Provide and and communication processing ready.jet evaluating maintain travel to and daily total responsibly " Calendar and Address sprinter) and reminders, executive and immunizations all the catering. maintaining aspects with management all quality and manage daily the level incoming Research executing of front and needs, corporate Personal and company confidential service needed office mail, maintenance the and expense coordination of screening Country and process required information and Sloan personal and personal reports. legacy and travel Club, calls to time-of security meet for support car partner and arrangements Board services sensitive meetings Ensure information. the taking issues. Memberships, objective to - and Chicago that three information and messages. payment Manage the overall including Co-of Cubs. Executive’s Presidents; the Meetings meetings coordination Sponsorship for meeting while all personal private also and and and the or Office investments, of the write Family: checks Alongside and maintain the Family files for Financial reference Planner for various aid in business the processing and personal of various checking tax documents, accounts. stocks, 3

Highlights:

• Within two weeks of employment was asked to represent the company at recruiting fairs alongside members of HR.

• Created process for reserving/use of newly purchased Mercedes-Benz Corporate sprinter. Other duties include the contracting of private driver’s and ensuring timely and accurate itineraries for both corporate and personal events. ROBERT BOSCH, LLC October 2014 – October 2018

BOSCH AUTOMOTIVE AFTERMARKETS - BROADVIEW, IL November 2017 – October 2018 Executive Assistant to Regional President & SVP of Finance & Administration, North America Executive President calendars, Members. expense presentations, “Open Office orders, Travel Projects Card. Management: maintenance accounts of Secure schedules, Assistant: Finance Gatekeeper meetings, List” all and and domestic & requests agendas, accompanying Supervised Provided Administration “Known and conferences “Go-and and and Performance executive To” international office day-travel for documentation. and/as to-& Executive for well day or travel level on/summarizations. Indicator” office as administrative travel offsite the purchases Office. operations senior Research, necessities meetings scorecard Manager leadership through Supervised support and collect with for for of processes the executives, customers, the the team data, to use North the Leadership both of analyze, (17 continual for both the American members including candidates, inventory Regional a and Purchasing Team addition prepare Board in the management, each President and total)management and Room international Card month. reports . Proactively execution and and schedule. for office Corporate Senior of of Board all arranged supply an Vice Highlights:

• Founding member of the Business Resource Group “Assistants@Bosch-US”. Served on the Training and Communications committees for the BRG. Elected a “Trainer@Bosch-Chicago” in which I was in charge of peer-to- peer training of all new Assistants hired by Bosch divisions in the Chicagoland Area.

• Coordinated monthly and quarterly large-scale business overview meetings between the Automotive Aftermarkets HQ and its 16 other North American locations (including sites in Canada and Mexico).

• Elected program administrator for the “Associate Ideas Program” – intended outcome to encourage associates to deliver ideas based on better business practices to measure and ultimately reduce unnecessary operational costs. BOSCH SOFTWARE INNOVATIONS - CHICAGO, IL October 2014 – November 2017 Executive Assistant to Regional President, Americas Executive leadership international documentation. responses. and/Human welcome, Duties Diversity Office supply Travel Highlights: or also Card. Management: orders, summarizations. Resources and introduction team. Research, Assistant: included travel Inclusion, maintenance Received Proactively necessities the / collect Training Provided Managed to and planning information correspondence requests Health data, arranging for executive day-Coordinator: and analyze, executives, and to-and execution systems, schedules, Wellness day office level and and office including prepare assembled office/administrative of & Managed Coordinator. travel operations agendas, company company reports the purchases new necessary and outings management and associate support for culture on/processes trainings, through offsite and information to as management onboarding, the of well meetings. the including all presentations, Regional travel expense use required of Secured which expense of both inventory President accounts the by a meetings, associate included Purchasing all executives policy domestic management, as and well and new goodwill accompanying conferences as in and guidelines. associate and the preparing Corporate senior program, office

• Temporarily managed new associate onboarding, division’s health & wellness program, diversity initiatives

(including site liaison for the first LGBT business resource group in Robert Bosch North America), and associate satisfaction survey. Due to the success in handling those duties, promoted to managing those duties permanently.

• Facilitated the logistics of large-scale industry conferences including IoT Strategy Summit 2016 & 2017 and Bosch Connected World Chicago 2016 and Bosch Connected World Berlin 2017.

• Initiated, established, and conducted the travel & expense report and purchasing card training for current and new associates within multiple Bosch divisions in the absence of a formal training process. 4

TECHNICAL SKILLS

Concur, Calendar, Documenting Systems, International Diligent, Dropbox, Docs, trips Processes, Sheets, Microsoft Email including Meet)Salesforce Marketing Office all, Zoom, air, Suite rail, Data via Webex, (CRM ground Word, Entry, E-DocuSign, Excel, mail I9, transport, Equifax, Tools, PowerPoint, Minute Public and Drug hotel Taking, Screenings, and Outlook, accommodations. Private Agenda SharePoint, Background Travel Creation, Arrangements Teams)Checks, Records/, Google various for Document both Suite Online Domestic (Mail, Retention, Banking Drive, and EDUCATION

Bradley University – Bachelor of Arts – 2009

Certified Administrative Professional - 2020

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