Administrative Analyst & Data Systems Coordinator

Shadi Shamekhi

Administrative Analyst Program Coordinator Data & Systems Specialist

San Ramon, CA 94582 510-***-**** ******.**@*******.*** LinkedIn Profile

SKILLS & COMPETENCIES

Administrative Support & Office Management • Project Coordination & Timeline Management • Advanced Data Analysis & Information Systems Reporting • Power BI, Power Query, Power Pivot, Advanced Excel • Power Automate & Workflow Automation • SharePoint Administration & Site Management (Certified) • Corporate Event Planning & Marketing Event Logistics • Real Estate Project Support & Facilities Coordination • Purchase Portal Systems & Financial Tracking • Budget Management & Expense Reconciliation • Workday Financial & HR Systems • Contracts & Insurance Compliance (GL, Auto, HNOA, WC, Professional, Cyber) • Vendor & Contractor Management • Data Governance, Compliance & Records Management • Process Improvement & Workflow Optimization • Executive Support & C-Suite Communication • Cross-Department Stakeholder Collaboration • HR Onboarding & Offboarding Coordination • KPI Tracking & Performance Reporting

PROFESSIONAL EXPERIENCE

Administrative Project Coordinator Contra Costa County – Risk Management, Martinez, CA Sep 2025 – Mar 2026

•Performed advanced data analysis across insurance, compliance, and training information systems to identify trends, discrepancies, and compliance gaps.

•Analyzed large datasets from internal systems including Vector Solutions, SharePoint, and Excel trackers to support operational and leadership decision-making.

•Developed and maintained dashboards, structured trackers, and reports supporting insurance clearance, contract compliance, and audit readiness.

•Served as SharePoint power user managing libraries, permissions, document structure, and version control.

•Reviewed contracts, insurance certificates, and endorsements to ensure compliance with County requirements.

•Collaborated with IT, HR, Finance, and departmental stakeholders to improve data accuracy and workflow efficiency.

Administrative Associate / Corporate Receptionist Workday via Cushman & Wakefield, Pleasanton, CA Feb 2023 – Mar 2025

•Provided comprehensive administrative support to executives and cross-functional teams.

•Managed scheduling, travel (Egencia), meeting coordination, and logistics for events and conferences.

•Developed Power BI dashboards and reports to support budgeting and operational tracking.

•Automated administrative workflows using Power Automate to improve efficiency.

•Managed expense reports, reconciliations, and financial tracking.

Administrative Project Coordinator Workday via Ascent Service Group Inc., Pleasanton, CA Jun 2021 – Feb 2023

•Coordinated end-to-end logistics for corporate marketing events and real estate project launches, including venue sourcing, vendor negotiations, attendee communications, and on-site execution for events ranging from 50 to 300+ participants.

•Supported real estate project teams by maintaining property documentation, tracking lease and contract milestones, and preparing status reports and presentations for senior leadership.

•Managed cross-functional project timelines and deliverables for real estate and facilities initiatives, ensuring alignment between legal, finance, and operations teams.

•Developed and maintained Power BI dashboards to track marketing event ROI, project budgets, and resource allocation across multiple concurrent real estate portfolios.

•Implemented Power Automate workflows to streamline approval processes, document routing, and event registration, reducing administrative processing time by an estimated 30%.

•Oversaw day-to-day office operations including scheduling, travel coordination, document management, and procurement, supporting a team of 20+ staff.

•Administered SharePoint sites for project documentation, creating organized libraries and permission structures to support remote and hybrid teams.

•Supported HR onboarding and offboarding for new hires, coordinating system access, equipment logistics, and orientation scheduling.

•Maintained vendor and contractor records, processed purchase orders, and reconciled project-related expenses against approved budgets.

Sales Coordinator / Clerk Safeway Corporate, Pleasanton, CA Feb 2016 – Aug 2021

•Managed inventory, invoicing, and administrative reporting.

•Supported budgeting and processed financial transactions.

•Delivered consistent customer service and issue resolution.

Senior Learning Center Administrator & Program Coordinator Iranian National Olympic & Paralympic Committee, Tehran, Iran Sep 2013 – Oct 2015

•Provided administrative and program coordination support for national-level training programs.

•Managed records, prepared reports, and coordinated events and workshops.

•Supported grant compliance and monitored program deliverables.

Rehabilitation Technology Researcher MAHAK Pediatric Research Hospital, Tehran, Iran Feb 2007 – Dec 2008

•Conducted clinical research data analysis and reporting.

•Maintained patient records and supported interdisciplinary medical teams.

EDUCATION

M.A. Exercise Physiology and Sport Medicine – Alzahra University, Tehran, Iran

B.S. Registered Nursing – Hamedan University of Medical Sciences, Iran

CERTIFICATIONS & TRAINING

•SharePoint Administration & Site Management Certificate

•Power BI & Power Automate Certification

•Advanced Excel & Data Analysis

•Office Administration & Business Communication

•Workplace Diversity & Inclusion Training

LANGUAGES

English (Fluent) • Persian (Native)

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