Executive Administrative & Global Events Partner
Resume:
Sylvia Levin
*******@*****.*** 929-***-****
Executive Administrative Professional driving executive-level efficiency and high-scale event logistics for global organizations including Google, Barclay’s Bank, PwC and the Jacob Javits Convention Center. Specialist in navigating complex international logistics and high-stakes press operations. Proven expert in high-impact contract engagements, recognized for ensuring business continuity and operational excellence during critical organizational shifts and global-scale events. Distinguished by a commitment to ethics, discretion, and the seamless execution of sensitive, C-suite-level initiatives. Forward-thinking administrative professional who leverages AI platforms like Gemini and ChatGPT to automate routine workflows, optimize executive operations, and drive daily efficiency. Google, New York March 2026 - present
Administrative Business Partner III (ABP) to the Global Communications & Public Affairs Director and Senior Director
(via Contract Engagement - maternity cover)
● Orchestrate complex, high-volume calendars proactively resolving scheduling conflicts across multiple time zones and prioritizing high-impact business engagements.
● Act as a primary point of contact and strategic bridge between directors and internal/external stakeholders, including the media industry to ensure seamless communication.
● Coordinate all facets of international and domestic travel, seamlessly navigating hotel and transportation logistics while gathering and organizing critical documentation for executive engagements.
● Manage end-to-end travel and expense logistics for the Director using Concur to enter travel and GoTrips simultaneously, meticulously entering complex itineraries and processing reimbursements while ensuring strict compliance with Google’s transparency and ethics guidelines.
● Leverage AI-powered features in Excel to automate complex data extraction and formatting for quarterly budget reconciliations, significantly reducing manual entry time and increasing accuracy.
● Optimized operational reporting by using AI to identify trends and anomalies in complex logistical spreadsheets, accelerating the preparation of executive summaries
● Partner with Finance, HR, and Legal teams to manage headcount planning, onboarding processes, new hire orientation, scheduling and quarterly budget reconciliations.
● Assist in the preparation of executive presentations (Google Slides), internal newsletters, and briefing docs, ensuring brand consistency and clear messaging for GBO audiences.
● Email management and stakeholder communication by utilizing AI to summarize complex correspondence and draft timely, accurate responses.
Morgan Stanley Headquarters, New York January 2025 - May 2025 Operations Specialist to the Latin American Investment Banking Division, Finance (via Contract Engagement)
● Managed comprehensive bi-lingual administrative and logistical support for Latin America Managing Directors and the Investment Banking team.
● Coordinated complex calendar and email management for executives, scheduling internal and client-facing meetings across multiple global time zones, leveraging Spanish-language proficiency for effective international communication.
● Spearheaded end-to-end planning and flawless execution of domestic and international executive events, including client meetings, executive roundtables, and division events, managing all vendor coordination, travel logistics, and real-time issue resolution.
● Processed travel and expense reports (Concur) and maintained client data in CRM and E&C (Events & Conferences) software, ensuring compliance and data accuracy.
● Served as the primary global point of contact for Latin America–based business units across various Morgan Stanley organizations. National Grid, (New York Gas Company) Brooklyn, New York April 2024 - July 2024 Senior Executive Administrator to the Global Head of Audit (via Contract Engagement)
● Managed the intricate calendar for the Global Head of Audit, expertly handling scheduling, rescheduling, cancellation, and prioritization of meetings with internal leadership, board members, and external clients.
● Ensured accuracy, compliance, and timely processing of daily expenses as the Concur travel and expense auditor, contributing to overall productivity and efficiency.
● Coordinated and managed the seamless execution of team events, offsites, and client meetings, including overseeing all logistical and travel arrangements.
Apollo Global Management, New York July 2023 - Dec 2023 Executive Administrator
● Provided dynamic, executive-level administrative support as a Floater Executive Assistant across multiple departments and leadership styles within the fast-paced financial services environment of Apollo Global Management, New York City.
● Managed and prioritized complex calendars, coordinated meetings, and handled confidential communications with discretion, effectively navigating shifting deadlines.
● Spearheaded the seamless execution of firm events and meetings, managing all logistical details including participant tracking, scheduling alignment, venue setup, and presentation materials. Capgemini, New York July 2022 - May 2023
Events & Executions Manager to the Financial Services Global Chief Executive Officer
● Expertly managed sophisticated domestic and international meeting logistics for senior executives and stakeholders of high-profile financial and insurance clients.
● Logistics included multi international time zone scheduling concurrently.
● Supported high-profile financial and insurance clients (e.g., Chubb, The Hartford, Morgan Stanley, Barclays).
● Corporate Event Leadership: Led organization and execution of various corporate events (holidays, off-sites, board meetings), managing all logistics from planning to analysis to foster positive team dynamics and corporate culture.
● International Logistics Head: Managed comprehensive international event logistics, including visa processing, travel itineraries, accommodation, and regulatory compliance.
● Financial and Procurement Oversight: Directed all event-related financial operations, including purchase order creation, payment request submission, expense tracking, and financial reconciliation/reporting.
● Global Event Facilitation: Served as core administrative and logistical facilitator for successful international events (e.g., Chicago, Hanoi, Singapore), providing essential on-the-ground support.
● Executive Partnership: Collaborated with the Chief of Staff to expertly coordinate and schedule high-stakes meetings with critical internal and external stakeholders, ensuring optimal attendance and preparedness through strong organizational, communication, and problem-solving skills.
Medidata Pharmaceuticals, New York January 2022 - August 2022 Executive Assistant to the Chief Financial Officer
● Managed complex calendar for the CFO, coordinating across multiple time zones, ensuring efficient scheduling and time management.
● Streamlined international travel coordination from Germany to New York, managing all hotel bookings and logistical arrangements.
● Organized team lunches, excursions, and event planning for a group of 105 employees. Barclays Investment Bank, Cards & Payment Division, New York January 2019 - January 2021 Executive Assistant to the Managing Director/Chief Financial Officer of the Cards & Payment Division
• Managed executive support for the Cards & Payments division, coordinating communications and meetings across New York, Barclays Bank Delaware, and London offices.
• Streamlined daily operations by organizing schedules, preparing essential meeting materials, and communicating critical information to enhance team preparedness and efficiency.
• Participated in weekly discussions with the London office to ensure successful follow-ups on client meetings and completion of assigned tasks.
PwC (Price Water House Coopers), New York February 2015 - March 2018 Executive Assistant to the Deputy General Counsel
● Led travel and meeting coordination for the Litigation Deputy Counsel, using Google Suite to ensure efficient scheduling and compliance with legal education requirements.
● Streamlined expense processing and reimbursements for eight direct reports, enhancing financial efficiency and accuracy.
● Played a key role in ensuring seamless execution of board meetings, preparing documents, and providing prompt calendar reminders.
● Managed procurement of essential travel documents, including visas, easing hassle-free international travel arrangements. Early Career:
Jacob Javits Convention Center), New York February 2006 - April 2012 Executive Assistant / Marketing Events Manager
● Event Marketing: Coordinated advertising campaigns and marketing logistics for international trade shows and large-scale exhibitions.
● Operations Support: Navigated complex union relations and payroll processes while supporting Trade Show Managers and the CEO’s executive office.
● Workflow Management: Maintained a high level of discretion and organizational efficiency in a deadline-driven, high-stakes environment.
Technical Proficiencies:
Microsoft Office Suite Google Suite Outlook Concur SAP CRM Chat GPT Gemini AI Tools Workday Salesforce Amex GBT DocuSign Deal cloud Sabre GDS Star Compliance Coupa Project Management SharePoint Oracle JD Edwards Net suite CRM Zoom Microsoft teams Webex Slack Google meet Proficient and Competent Spoken Languages:
Proficient in English
Native Language: Spanish
Beginner Italian language
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