Administrative Project Coordination Specialist

GUNJAL SONI

Administrative Assistant

***********@*****.*** Austin 512-***-**** linkedin.com/in/gunjal-soni Summary

Detail-oriented professional with extensive experience in project coordination, stakeholder management, and operational support. Adept at organizing files, coordinating schedules, and facilitating internal communications to ensure a smooth workflow. Proven ability to manage multiple tasks with strong attention to detail, contributing to efficient operations and successful project outcomes. Eager to leverage organizational expertise and communication skills to support Local First Arizona.

Work Experience

Project Manager, CONTROL PANELS USA, Austin

12/2025 – Present

Orchestrate multiple concurrent customer projects from initiation through production, quality control, and final shipment.

Administer project timelines, track milestones, and proactively mitigate risks that could impact customer commitments.

Function as the primary liaison, bridging communication between customers, engineering, procurement, production, and external vendors.

Develop comprehensive status reports, meeting minutes, and essential project documentation for both internal teams and external stakeholders. Project & Operations Coordinator, CONTROL PANELS USA, Austin 06/2024 – 11/2025

Assisted project managers with schedule management, vendor deliverable tracking, document control, and customer communications.

Contributed to Epicor ERP implementation initiatives, including User Acceptance Testing

(UAT), data validation, and business process mapping. Facilitated collaboration among engineering, procurement, and production departments to ensure timely project execution.

Business Analyst, MAXIMUS, Austin

05/2022 – 12/2023

Gathered detailed business requirements and coordinated User Acceptance Testing (UAT) activities and stakeholder communications.

Leveraged SQL for generating reports, validating data integrity, and conducting operational analysis.

Operations Coordinator, FORWARD AIR, Austin

12/2023 – 05/2024

Collaborated with logistics leadership to optimize scheduling, reporting procedures, and operational workflows.

Passenger Service Agent (British Airways Account) - Part-Time, DNATA, Austin 08/2023 – 12/2023

Managed time-sensitive passenger operations and documentation for international British Airways flights.

Coordinated with flight crews, security personnel, and airport operations to ensure punctual flight departures.

Addressed and resolved customer escalations while upholding compliance with airline and TSA regulations.

Client Operations Supervisor, CARE FOR SOUL INC., Chicago 10/2020 – 05/2022

Oversaw customer operations, spearheaded process improvements, and ensured compliance activities.

Supported customer operations, facilitated process improvements, and managed compliance activities.

Key Account & Supply Chain Executive, ASIA PULP & PAPER, Dubai, UAE 03/2013 – 04/2019

Managed key customer accounts, oversaw the order-to-cash cycle, coordinated logistics, and directed supply chain operations.

Education

Postgraduate Diploma, Business Administration, Symbiosis International University, Bachelor of Commerce, Finance & Accounting, University of Mumbai, Skills

Certificates

PMP

12/2026

Project Coordination Project Scheduling Stakeholder Management Vendor Management Customer Relationship Management Implementation Readiness Risk & Issue Tracking SAP SD Epicor ERP SQL Reporting Microsoft Excel UAT & Process Mapping Organizational Skills Attention to Detail Multitasking File Organization Scheduling Internal Communications

PRINCE2 Foundation

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