Finance & Administrative Support Professional
Resume:
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*************@*****.***
DIANA MUTHONI OBAE
OBJECTIVE “Dedicated Finance and Administrative Professional with over 7 years of experience in financial management, program coordination, and warehousing operations within NGOs, healthcare, and development organizations. Skilled in financial reporting, compliance, inventory management, and stakeholder engagement. Seeking to leverage expertise in transparency, accountability, and efficiency to support mission-driven programs that empower communities and strengthen organizational impact.” PROFESSIONAL
ACHIEVEMENTS
FINANCE AND ADMINISTRATION
Streamlined payroll processes, reducing errors and improving staff satisfaction.
Coordinated financial reconciliation for multi-site programs impacting thousands of households.
Reduced financial reporting errors through implementation of automated reconciliation processes, ensuring donor confidence and audit readiness.
Cut payroll processing time by streamlining workflows and introducing digital tools, improving staff satisfaction and efficiency. Assisted in Preparing accurate monthly, quarterly, and annual financial reports that met compliance standards and facilitated timely donor reporting.
Assisted with providing documents for external audits with zero major findings, reinforcing transparency and accountability in financial management.
Trained and mentored finance staff, improving team capacity and ensuring adherence to organizational policies.
Optimized vendor payment cycles, reducing delays by 20% and strengthening supplier relationships.
Ensured 100% compliance with statutory obligations (taxes, NHIF/SHIF/NSSF), safeguarding organizational reputation. Recognized for accuracy and timeliness in financial reporting. Strengthened compliance systems and improved documentation efficiency.
COORDINATION AND LEADERSHIP
Successfully coordinated multi-site operations during IRS campaigns, Page 2
ensuring over 100% coverage of targeted households within strict timelines.
Led cross-functional teams of 20+ staff, achieving project milestones on schedule and within budget.
Streamlined communication channels between field teams and headquarters, reducing reporting delays by.
Oversaw logistics and resource allocation, ensuring timely delivery of supplies and equipment to remote sites.
Implemented monitoring and evaluation frameworks, improving data accuracy and accountability in program reporting.
Facilitated stakeholder engagement sessions, strengthening collaboration between government agencies, NGOs, and community leaders.
Reduced operational bottlenecks by through process redesign and proactive problem-solving.
Trained and mentored field staff, enhancing team capacity and ensuring compliance with organizational policies.
Coordinated audits and compliance checks, achieving zero major findings and reinforcing donor confidence.
Improved documentation and filing systems, ensuring easy retrieval of records and supporting transparent reporting.
WAREHOUSING
Recognized for accuracy and timeliness in inventory reporting. Achieved zero lost-time incidents by enforcing strict safety protocols. Enhanced inventory accuracy to by implementing cycle counting and digital tracking systems, ensuring donor-funded supplies were accounted for transparently.
Reduced stock discrepancies by, saving operational costs and strengthening compliance with audit requirements.
Optimized warehouse layout, increasing storage capacity by and improving distribution speed for medical and humanitarian supplies. Strengthened compliance systems and improved documentation efficiency.
SKILLS Finance & Accounting
Financial reporting (monthly, quarterly, annual) in compliance with donor and statutory requirements
Budget preparation, monitoring, and variance analysis Page 3
Payroll processing and statutory compliance (NHIF, NSSF, PAYE)
Accounts reconciliation, receivables/payables management
Audit preparation and support (internal and external)
Cash flow management and financial forecasting
Administration & Coordination
Project and program coordination across multi-site operations
Stakeholder engagement with NGOs, government agencies, and community leaders
Office administration (front-office operations, documentation, filing systems)
Team leadership, mentoring, and staff training
Scheduling, resource allocation, and logistics management
Compliance monitoring and reporting frameworks
Event planning and coordination of field activities Warehousing & Inventory Management
Inventory control and cycle counting (accuracy up to 98%)
Warehouse layout optimization and capacity planning
Stock reconciliation and discrepancy resolution
Supply chain and distribution management for
humanitarian/medical supplies
Safety compliance and enforcement of occupational health standards
Vendor management and procurement support.
Digital & Technical Tools
MS Office Suite (Excel, Word, PowerPoint, Outlook) – advanced proficiency
QuickBooks and ERP systems for financial management
Warehouse Management Systems (WMS) and inventory tracking software
Digital communication tools (Teams, Zoom, Slack) for remote coordination
Data analysis and reporting using spreadsheets and dashboards.
WORK HISTORY Sub-County Finance Assistant – Abt Global, Kisumu _Feb to April 2026, Feb 2023 June 2025
Page 4
• Compiled payroll data for 200+ staff, ensuring timely and accurate disbursement.
• Resolved payroll discrepancies, preventing costly errors.
• Verified vendor payments and reconciled accounts, maintaining compliance with donor regulations. Support compliance checks and ensure proper filing of financial records.
• Assist in implementing internal controls to reduce errors and fraud. Handle correspondence related to finance.
• Maintain filing systems for invoices, contracts, and financial documents.
• Provide general support to the finance team and other departments.
• Support payroll preparation and ensure statutory deductions (NHIF, NSSF, PAYE) are correctly applied.
• Ensure compliance with tax regulations and organizational policies.
• Prepare documentation for statutory filings.
County finance assistant – Abt associates, Kisumu office _April to August 2024
• reduced financial reporting errors by through automated reconciliation processes.
• cut payroll processing time by streamlining workflows and introducing digital tools.
• led successful external audits with zero major findings.
• ensured 100% compliance with statutory obligations (taxes, nhif/shif/ nssf).
• Verified staff master lists and reconciled payments against schedules.
• Reviewed financial data in digimal Ke system, ensuring compliance with project timelines.
• communicated payment status to supervisors and followed up on incomplete submissions.
• provided partner financial support by reconciling payments and flagging discrepancies
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Site Coordinator – IRS Campaigns, Abt Associates, Kisumu Office _2019 to 2022
• Coordinated multi-site operations, achieving 100% household coverage within strict timelines.
• Led cross-functional teams of 50+ staff, delivering project milestones on schedule and within budget.
• Streamlined communication channels, reducing reporting delays.
• Facilitated stakeholder engagement sessions with government agencies and community leaders.
Site Storekeeper – Abt Associates, Kisumu Office _2018
• Enhanced inventory accuracy to by implementing cycle counting and digital tracking Page 5
systems.
• Reduced stock discrepancies by, saving operational costs.
• Optimized warehouse layout, increasing storage capacity by.
• Achieved zero lost-time incidents by enforcing strict safety protocols. Finance Intern-Kisii University _Sep 2016 to April 2017
•Prepared payment vouchers, processed claims, and managed petty cash.
•Assisted in tax returns, reconciliations, and budget preparation.
•Attend to student fees issues and other matters by other stakeholders.
•Attend to student registration and exam clearance. Ensure adherence to laid down policies and procedures.
•Obtain and file all bank statements
EDUCATION CPA I 2016
BACHELORS DEGREE IN BUSINESS MANAGEMENT FINANCE AND BANKING OPTION MOI UNIVERSITY 2014
Second class honors upper division
REFERENCES TERRY OPIYO – DCOP FINANCE & ADMINISTRATION, ABT GLOBAL
TERRY.OPIYO@ABTGLOBAL
DR. CYPRIAN MAKIYA – DIRECTOR, ICONS HUB
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CHARLES MAINA MWANGI – FINANCE OFFICER, KISII UNIVERSITY
***.*****@*****.***
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