Remote Dental Administrative Assistant

FILSINA GINYATULLINA

Personal Assistant/Executive Administrative Assistant

New York, NY *******************@*****.*** +1-929-***-****

Administrative Assistant with 5+ years of experience providing administrative support, document management, invoice processing, vendor coordination, and records maintenance. Proficient in Microsoft Office, SAP, Jira, and Google Workspace. Recognized for accuracy, organization, and strong communication skills in corporate and remote work environments.

SKILLS:

Administrative Support • Calendar Management • Vendor Coordination • Invoice Processing • Records Management • Data Entry • Report Preparation • Contract Administration • Travel Coordination • Business Documentation • Payment Processing • Microsoft Office (Excel, Word, PowerPoint, Outlook) • Google Workspace • SAP • Slack • Zoom • Asana • ClickUp • Zapier • Claude (AI assistant).

QA Engineer

InvestiFi Remote Jul 2025 – Feb 2026

●Coordinated testing activities across multiple software releases and maintained project documentation.

●Documented and tracked issues using Jira, ensuring timely follow-up and resolution.

●Collaborated with cross-functional teams to support release readiness and process improvements.

●Maintained detailed records, test results, and operational documentation.

Office Assistant Remote

Trucking Company October 2022 – Sep 2024

●Processed and reconciled 100+ financial transactions and broker payments weekly.

●Maintained payment records and monitored payment statuses.

●Resolved payment discrepancies with brokers and external partners.

●Generated reports using Microsoft Excel and maintained filing systems.

●Coordinated with insurance providers to recover funds in bankruptcy cases.

Career Break (Relocation)

New York, NY Mar 2018 – Oct 2022

●Relocated to the United States

Assistant to Commercial Director (Contract)

BSH Home Appliances Group Jan 2017 – March 2018 Moscow, Russia

●Provided administrative support to the Commercial Director and Quality Controlling Department.

●Prepared presentations, reports, and business documentation.

●Utilized Microsoft Excel to manage payroll data and prepare reports.

●Maintained records and coordinated information flow between departments.

Administrative Assistant

Equinor (formerly Statoil) Sep 2014 – Aug 2016 Moscow City, Russia

●Provided administrative support to management and cross-functional teams.

●Managed calendars, meetings, travel arrangements, and logistics.

●Processed invoices and procurement documentation using SAP.

●Coordinated with vendors including Iron Mountain, PwC, and Deloitte.

●Managed confidential records, contracts, and business documentation.

EDUCATION & CERTIFICATIONS:

Mary State University (2011)

Bachelors & Masters in International Relations

(ECE Evaluation: US Masters & Bachelors equivalent)

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