C-Suite Executive Assistant & Governance Support

CATHERINE CRAWFORD

**** ***** *****, *** *******, TX 78247 210-***-****

**************@*****.***

C-SUITE EXECUTIVE ASSISTANT

Highly trusted Executive Assistant with extensive experience supporting CEOs, senior executives, boards of directors, shareholders, committees, and client-facing leadership teams. Known for sound judgment, discretion, diplomacy, and the ability to manage complex calendars, executive priorities, governance materials, confidential communications, meeting preparation, travel, events, reporting, and cross-functional follow-through in fast-paced environments.

CORE COMPETENCIES

• C-Suite executive support, calendar strategy, inbox management, and gatekeeping

• Board, shareholder, committee, and leadership meeting coordination

• Agenda development, minutes, notices, governance records, and policy documentation

• Executive communications, proofreading, research, reporting, and presentation support

• Travel planning, expense management, event logistics, vendor coordination, and confidential administration

PROFESSIONAL EXPERIENCE

Biodynamic Research Corporation (BRC) San Antonio, TX Executive Assistant to the CEO and Senior Leadership Team March 2021–Present

• Serve as trusted partner and gatekeeper to the CEO, managing calendar priorities, email flow, task tracking, meeting preparation, executive correspondence, proofreading, research, and travel arrangements.

• Support senior leadership team operations through reporting, follow-up tracking, communications support, and coordination of leadership meetings, All Hands meetings, Tech Forums, conferences, and employee events.

• Prepare and review recurring business reports, including staff utilization, write-offs, disbursements, expense reports, petty cash reporting, and promotional inventory tracking.

• Maintain awareness of employee milestones, service anniversaries, and recognition opportunities to support leadership engagement and internal communications. Governance and Corporate Secretary Support:

• Support Board of Directors, Shareholders, and 401(k) Plan Committee meetings by preparing agendas, recording minutes, preserving official records, and tracking motions, decisions, and policy actions. USAA — Long-Term Contract through Peyton Resource Group San Antonio, TX Administrative Assistant, Bank Process and Regulation Review April 2020–February 2021

• Scheduled and coordinated meetings across five major workstreams for a bank process and regulation review involving more than 150 team members.

• Managed complex calendar coordination, Salesforce updates, and weekly Contractor Huddle meeting minutes for distribution.

Military Warriors Support Foundation

Executive Assistant August 2017 – April 2020

• Served as right hand to the Executive Director, managing complex travel and meeting calendars, travel arrangements, expense tracking, and executive communications.

• Acted as Office Manager with responsibility for mail distribution, invoice coding, office supplies, corporate vehicle coordination, and promotional materials oversight.

• Managed donated home and vehicle assets from review and acceptance through renovation, vendor coordination, award presentation, registration, title transfer, and financial reconciliation.

• Coordinated utilities, insurance, dealership payments, delivery logistics, and award ceremonies across multiple locations.

• Developed and implemented a pilot transportation program for veteran medical appointments, including daily calendar management, staffing coordination, and program logistics. Creative Blend Design

Account Manager October 2016 –April 2017

• Served as client liaison for marketing and creative projects, translating client needs into actionable deliverables for internal teams.

• Managed estimates, production oversight, customer service, final billing, and account reconciliation. Giles-Parscale

Account Manager July 2015 – October 2016

• Managed client relationships and internal coordination for web design and branding projects, ensuring timelines, expectations, and deliverables remained aligned.

• Prepared project estimates, timelines, change orders, final billing, and account reconciliation. Bradford Lawton LLC

Account Director January 2001 – July 2015

• Directed account management and business development activities, including prospecting, client meetings, estimating, marketing initiative oversight, and agency-client communication.

• Maintained long-term client relationships by advocating internally for client goals and ensuring quality service delivery.

TECHNOLOGY SKILLS

• Platforms: Mac and PC

• Microsoft 365: Word, Excel, PowerPoint, Outlook, OneNote, Teams, Copilot

• Google Workspace: Gmail, Calendar, Sheets, Drive

• Business Tools: Salesforce, Concur, ExpensePoint, ElectionBuddy, Slack, Skype, Zoom, Asana EDUCATION

• San Antonio College, San Antonio, TX — Coursework toward B.A.

• American College of Real Estate, San Antonio, TX — Residential Real Estate License

• Providence High School, San Antonio, TX — High School Diploma AFFILIATIONS

• American Association of Landscape Architects — Event Planner, 2002 Regional Conference REFERENCES

Available upon request.

Contact this candidate