Administrative Assistant Supporting C-Level Executives

LISA JOHNSON

Houston, TX ***** 713-***-**** *******@*****.***

https://www.linkedin.com/in/lisa-j-b907983b/

ADMINISTRATIVE ASSISTANT

MANAGES MULTIPLE PROJECTS WHILE SUPPORTING C-SUITE EXECUTIVES AT FORTUNE 500 AND SMB COMPANIES A professional with a career history of supporting C-level executives at Fortune 100/Fortune 500 organizations across competitive/regulated industries (banking, investment, energy, and legal), arranging heavy domestic/international travel, preparing expense reports, securing office needs, coordinating repairs, planning large-scale events, scheduling heavy domestic/international travel, managing multiple calendars, authoring correspondence/communication, and tracking financial activities while protecting privileged and confidential information, building professional partnerships, and driving quality levels. Core Competencies

Administrative Support Executive Support Domestic/International Travel Expense Reports Event Planning Procurement/Purchasing Vendor Management Scheduling Reporting Professional/Diplomatic Communication Global Stakeholder Relations Project Coordination Client Relations QA/QC (Quality Control/Quality Assurance) Employee Onboarding/Training Agendas

Calendaring Accounts Payable/Accounts Receivable Correspondence Marketing/Promotional Materials Time Tracking CAREER HISTORY

GOLDMAN SACHS & CO.: Houston, TX 12/2024 – Present GLOBAL BANKING & MARKETS – JUNIOR BANKER ADMINISTRATIVE ASSISTANT Provides high-volume administrative, banking, and business operations support to executives, associates, and analysts across Houston and New York while serving as a central coordination point and delegate for the teams and enabling the professionals in the global banking and markets segment to focus on business growth and client relationships. Supports 26 Professionals, including Vice Presidents (VPs), Associates, and Analysts

Coordinates domestic and international travel arrangements, including airfare, lodging/hotels, ground transportation (town cars, executive car service, trains, limos), and itineraries, through Concur; coordinates with departments across to align travel schedules; and manages shifting needs, travel changes, priorities, emerging issues, and delays for professionals across the globe during and outside of local business hours.

Processes, submits, and manages expense reports within timelines/deadlines. Collects receipts, categorizes expenses, completes forms with dates, amounts, descriptions, and business purposes, itemizes totals, and attaches documentation while ensuring financial accuracy and integrity.

Communicates professionally (phone, email, messaging, and in-person), shares updates, and relays information to authorized/ involved internal and external stakeholders, including colleagues, banking teams, Managing Directors (MD), clients, industry professionals, and partners.

Delivers support and insight to onboard new professionals into the department, including company credit cards, gym memberships, and parking, while answering questions on general operational protocols.

Administers activities involving global parties across all time zones. Coordinates meetings and conference calls, manages scheduling conflicts/shifting priorities, and tracks time worked/PTO, including vacation, sick time, and work locations (travel sites, remote work, and in-office).

Liaises between the department and facilities management on equipment repairs, logistical needs, and office access for continuous business operations. Submits tickets through Lumis, tracks progress, and conducts follow-up, as needed.

Contributes to a collaborative environment by providing coverage to counterparts as needed, including during peak periods, absences, and role vacancies, and assisting with ad hoc administrative and operational requests for workflow continuity. EXECUTIVE ADMINISTRATIVE ASSISTANT/BUSINESS OPERATIONS COORDINATOR 2022 – 2024 CONTRACT (Shanks & Hauser, Stonepeak Infrastructure Partners, Transocean): Houston, TX Coordinated multifaceted business/office administrative activities, including procurement, event planning, new employee onboarding, scheduling, calendaring, logistics, information management, travel, and vendor relations, while serving as a trusted front-line representative between the C-suite executives and their clients, staff, and industry partners. HIGHLIGHTED ACHIEVEMENTS

Recognized for Consistently Meeting Aggressive Deadlines While managing multiple operations/projects for C-level executives

(CEO, CIO, CFO, Managing Directors, Senior Management Directors, and direct reports) located nationwide.

Successfully purchased/procured/ordered resources (supplies, equipment, marketing/promotional materials, and services) to ensure ongoing and uninterrupted operations. Forecasted inventory needs, tracked usage, sourced/qualified third-party vendors/suppliers, completed purchase orders, negotiated pricing, and managed vendor relationships.

Trusted to Coordinate Real Estate Activities for multiple executives as they acquired personal and professional properties. Completed contracts/documentation, served as the point of contact between the executives and real estate agents, scheduled inspections, and ensured all financial activities were in order before final closings. HIGHLIGHTED RESPONSIBILITIES

Authored and published communication (press releases, memos, articles, correspondence, and emails) on behalf of the executives while using correct grammar/punctuation to disseminate information to authorized parties, including public entities.

Scheduled and maintained MS Outlook calendars across multiple time zones for the executives while maximizing their use of time.

Coordinated local/international events, meetings, trade shows, and dinners (onsite/offsite). Prepared agendas, booked locations, arranged catering, created/sent invitations, tracked RSVPs, set up audiovisual equipment, assembled gift bags/promotional materials, and printed/distributed packets and collateral.

o Event Highlights: Executive Events at the TCR Middle East Touring Car Series Staff Appreciation Events in Aspen, CO, and the Hamptons, NY Dinners at Four/Five-Star Restaurants and Employee Holiday Parties Networking/Alumni Events (e.g., University of Houston Football Events) Local Media Awards and Honors (e.g., Houston Business Journal Most Admired CEO Events).

Planned domestic and global travel, including private jets, commercial airfare, ground transportation (limousines/town cars), and hotels, to ensure each executive arrived safely and on time for their commitments.

Filed, stored, and managed confidential/privileged intelligence, including financials, intellectual property, vendor agreements, client contacts, and personnel files, in electronic databases while protecting it from unauthorized use and access.

Prepared marketing materials, including gift baskets/bags, cookie trays, and presentations, for the executives to promote the organization to targeted clients/prospects.

EXECUTIVE ASSISTANT/OFFICE MANAGER 2016 – 2022

BLUESCAPE ENERGY PARTNERS, LLC: Houston, TX

Steered business, office, and administrative operations (communication, expense reporting, board of directors meetings, events, calendaring/scheduling, procurement, and accounting/financials) while supporting C-level executives throughout the SMB organization.

Concurrently supported the CEO, CFO, and their Managing Directors while meeting competing deadlines in a rapid-paced and evolving environment by creating personalized work plans, prioritizing activities, and remaining flexible to adapt to emerging situations.

Purchased resources/inventories needed for business office operations. Sourced and researched vendors, gathered quotes, awarded contracts, completed purchase orders, assessed vendor/product quality levels, and resolved pricing/delivery issues.

Managed the season ticket program for college sports, professional sports, and the Alley Theatre. Allocated/distributed tickets to the staff, clients, and community stakeholders based on the direction of the executives.

Managed multiple calendars/engagements: client and board meetings (Alley Theater, University of Texas at Austin Energy Institute Advisory Board, and Texas Children’s Hospital).

Organized local and national events (special events, marketing events, executive events, dinners, and employee events). Created agendas, developed presentations, arranged catering, booked locations, prepared menus, sent invitations, tracked attendance, and resolved complex issues 24/7/365. Event Milestones: o Sundance Film Festival Private Screenings in Park City, UT. o Annual Fund Meetings in Houston and Dallas.

Prepared financial/business reports, including expense reports, PowerPoint financial decks, procurement/vendor reports, and financial transactional reports, with accuracy using MS Word, Excel, and PowerPoint.

Facilitated financial and accounting activities (accounts payable/AP and accounts receivable/AR). Generated invoices, processed payments, completed multiple millions of dollars in wire transfers, and performed bank reconciliations.

Served as the front-line point of contact with building maintenance/facilities management. Requested services/after-hours air conditioning, reported maintenance issues, and arranged building security/building access. EXECUTIVE ASSISTANT (Environmental Petroleum, LNG, Marketing, and Legal) 2011 – 2015 CHEVRON: Houston, TX

Supported c-suite/c-level executives throughout the Fortune 500 organization. Scheduled domestic/international travel, authored correspondence/communication, maintained/protected confidential information, managed calendars, scheduled meetings/events, gathered travel documentation, screened calls, completed expense reports, prepared organizational charts, and built vendor relationships.

Selected to serve as the Executive Assistant for the #1 business segment of the $146B multinational organization.

Recognized for superior performance with numerous promotions and increased responsibilities. Roles Included Senior Legal Assistant: Environmental, Executive Assistant: CALAEP, and Executive Assistant: GSAT, LNG, and Marketing.

Remained current on legislative and regulatory changes to minimize risks for each business segment.

Trusted to support the development of new companies and limited partnerships.

Held responsibility for the purchasing card (P-Card) to procure resources and process vendor payments.

Completed employee onboarding/offboarding activities: phones, new hire logistics, and safety training.

Allocated and distributed client tickets to sports events and the Houston Livestock Show and Rodeo (HLSR). EDUCATION

Completed Courses at the University of Houston, Downtown Technical Skills: Microsoft 365 (Word, Excel, Outlook, and PowerPoint), Adobe, Web Conferencing (Zoom, Skype, Teams, and GoToMeeting), SAP Ariba, SharePoint, Times, Concur, Lumis, and LexisNexis Volunteer: Houston Food Bank and Habitat for Humanity

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