Executive Assistant - 15+ Years C-Suite Support

Stefani Peikin

*******.******@*****.*** 347-***-****

Resourceful Executive Assistant with over 15 years of experience supporting C-suite executives across diverse industries including music, entertainment, and technology. Proven ability to manage complex calendar, coordinate domestic and international travel, and handle expense reporting with meticulous attention to detail. Adept at optimizing executive efficiency through proactive project coordination and seamless communication, utilizing tools like Asana, Trello, Notion, and Slack. Eager to leverage extensive organizational and administrative expertise to enhance executive productivity.

EXPERIENCE

Executive Assistant

Wilson PR Remote 2/2025 - 5/2026

Work closely with the agency team to support client needs, maintain clear communication, and respond promptly to evolving priorities.

Direct complex calendar strategy and prioritization for agency CEO, successfully protecting executive time across multiple high-stakes PR campaigns.

Attend client events to provide live posting, capture behind-the-scenes photos and videos, and ensure coverage aligns with event goals.

Coordinate personal projects, research tasks, and gift purchases to enhance executive efficiency.

Maintain client correspondence management.

Executive Assistant

Manifest Financial Remote 7/2024-12/2024

Manage calendars and scheduling for five senior executives, optimizing time and priorities.

Create detailed travel itineraries for domestic trips, including ground transportation, accommodations, and activities.

Prepare and submit accurate expense reports to streamline financial processes.

Coordinate personal projects, research tasks, and gift purchases to enhance executive efficiency.

Maintain inbox organization and correspondence management.

Virtual Executive Assistant

Zirtual

Remote 2/2021 - 7/2024

Simultaneously supported a rotating portfolio of 7 cross-industry senior executives, utilizing Slack, Trello, and Notion to maintain 100% operational alignment across multiple time zones.

Planned domestic and international travel, ensuring comprehensive itineraries.

Handled expense reporting and personal projects, enhancing overall productivity.

Communicated via Slack, email, and MS Teams to ensure seamless operations.

Utilized Trello and Notion for task prioritization and project management.

Executive Assistant / Office and Events Manager (Contractor)

Crux Informatics

New York 8/2018 - 5/2019

Managed calendars and scheduling for three executives, including the CEO and CFO.

Organized domestic travel itineraries and maintained personal company expenses.

Coordinated company events and bi-annual conferences for over 50 attendees.

Oversaw pantry management to ensure a conducive office environment.

Executive Assistant

Translation/UnitedMasters

New York 12/2016 - 1/2018

Assisted senior leadership, managing complex calendars and scheduling.

Coordinated weekly domestic travel, including logistics and accommodations.

Supported production teams during shoots, contributing to seamless operations.

Executive Assistant to East Coast Women’s Division EVP (Contractor)

Ross Stores, Inc.

New York 3/2015 - 10/2015

Managed extensive travel itineraries for the East Coast Women’s Division.

Compiled weekly sales reports highlighting key sales areas.

Organized and scheduled meetings for the division.

Executive Assistant Publicis

New York 2/2012 - 6/2013

Coordinated multi-leg domestic and international travel for executives.

Managed calendars across multiple time zones and maintained detailed expense reports.

Executive Assistant EMI Music; Capitol Records/Blue Note Records

New York 2/2006 - 8/2011

Delivered high-discretion, White-Glove C-suite support for global music executives

Coordinated complex international travel, high-profile artist showcases, and global board meetings under tight deadlines Supported C-suite executives, managing complex calendars and travel arrangements.

Director, Retail Sales E-Magine Entertainment

New York, NY 1/2001 - 9/2005

Established relationships with over 2000 independent retailers, driving sales growth.

Developed and executed marketing strategies to enhance brand visibility.

Executive Assistant to Herbert Breslin Herbert Breslin, Inc.

New York, NY 2/2000 - 1/2001

Assisted with public relations and booking engagements for high-profile clientele.

Maintained travel arrangements and managed monthly invoicing.

EDUCATION

Radford University, Radford, VA Bachelor of Arts, Music Business

SKILLS

Executive Support; Cross-Timezone Scheduling, Logistics, Excellent Written Communication, Event Planning, Copywriting, Proofreading Tech & Project Management; GSuite, Microsoft Suite, Slack, Concur, Notion, Asana, AmEx Travel, Expensify, Quickbooks Creative; Canva, Buffer, Social Media Management

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