Remote Administrative Coordination Specialist

*************@*****.***

Lisa C. Robbins

Gaithersburg, MD www.linkedin.com/in/lisa-robbins-96108320

PROFESSIONAL SUMMARY

Administrative and operations professional with more than 30 years of experience supporting executives, business development teams, and cross-functional organizations through exceptional coordination, document management, workflow organization, and administrative support.

For more than ten years, I have successfully worked in fully remote environments, collaborating with geographically dispersed teams while managing complex projects, electronic records, schedules, communications, and business documentation. I am recognized for my organization, attention to detail, professionalism, and ability to keep multiple priorities moving efficiently while maintaining accuracy and confidentiality.

After many years leading large federal proposal efforts, I am intentionally seeking a remote administrative role where I can focus on the aspects of my career I have always enjoyed most—organization, coordination, communication, document management, and helping teams succeed.

CORE STRENGTHS

• Administrative Coordination

• Document & Records Management

• Electronic File Organization

• Microsoft 365

• Microsoft Word (Expert)

• Excel

• PowerPoint

• Outlook

• Adobe Acrobat

• SharePoint

• Teams

• Remote Collaboration

• Workflow Coordination

• Calendar & Meeting Coordination

• Document Quality Assurance

• Version Control

• Process Improvement

• Written Communications

• Executive Support

• Data Organization

• Report Preparation

• Customer Service

• Problem Solving

• Time Management

• Confidential Information

• Multi-Project Coordination

• Cross-Functional Team Support

PROFESSIONAL EXPERIENCE

Customer Value Partners (CVP) - Remote 04/2023–04/2025 Senior Administrative Operations & Proposal Coordinator Provided operational, administrative, and documentation support for complex business initiatives in a fully remote environment.

• Coordinated multiple concurrent business projects from initiation through final delivery.

• Managed electronic document libraries using SharePoint and Microsoft 365.

• Organized, tracked, and maintained thousands of business documents while ensuring version control and document integrity.

• Scheduled project meetings, coordinated reviews, tracked assignments, and maintained project timelines.

• Prepared executive presentations, reports, organizational charts, and business documentation.

• Worked closely with leadership, technical staff, business development, graphics, and production teams.

• Reviewed documentation for quality, formatting, consistency, and completeness.

• Resolved document formatting and production issues using advanced Microsoft Word and Adobe Acrobat.

• Improved workflow efficiency by creating standardized templates and document processes.

• Successfully supported distributed teams while working remotely. Tria Federal (formerly Favor TechConsulting) - Remote 02/2020 – 02/2023 Administrative Operations & Documentation Specialist Supported administrative operations for multiple business initiatives across a remote workforce.

• Maintained electronic files, templates, and document libraries.

• Coordinated document production and workflow activities.

• Managed document revisions, version control, and formatting.

• Produced reports and executive-level presentations.

• Scheduled meetings and coordinated project communications.

• Supported SharePoint collaboration environments.

• Assisted multiple departments while balancing competing priorities.

• Ensured accuracy and consistency across high-volume documentation. Lisa Robbins 2

VariQ Corporation - Hybrid 06/2016 – 02/2020

Administrative Project Coordinator

Coordinated documentation, scheduling, communications, and administrative support for business development initiatives.

• Organized project documentation and maintained electronic records.

• Coordinated assignments among cross-functional teams.

• Developed standardized templates that improved consistency and efficiency.

• Produced management reports and presentation materials.

• Managed multiple deadlines simultaneously while maintaining exceptional quality.

• Provided administrative support throughout complex project lifecycles. Northrop Grumman IT Health Solutions, Rockville, Maryland 09/1999 – 10/2007 Documentation & Administrative Manager

Directed document production and administrative operations supporting executive leadership and technical teams.

• Managed document production staff and coordinated workflow.

• Developed document standards and quality procedures.

• Organized confidential business documentation.

• Coordinated production schedules across departments.

• Prepared reports and executive presentations.

• Trained staff in Microsoft Office and documentation procedures.

• Maintained document repositories and production records. Earlier Administrative Experience

Throughout my career I also held progressively responsible administrative positions including:

• Executive Administrative Assistant

• Marketing Coordinator

• Marketing & Trade Show Manager

• Legal Secretary

• Office Manager

• Sales Support Specialist

• Administrative Assistant

• Documentation Specialist

These positions strengthened my foundation in customer service, executive support, scheduling, document preparation, office administration, records management, and professional communications. TECHNICAL SKILLS

• Microsoft Word (Expert)

• Microsoft Excel

• PowerPoint

• Outlook

• Teams

• SharePoint

• Adobe Acrobat Pro

• Microsoft 365

• PDF Editing & Conversion

• Electronic Records Management

• Document Production

• Cloud Collaboration

• Remote Office Technologies

• AI Productivity Tools

EDUCATION

Business Administration, Montgomery College

PROFESSIONAL DEVELOPMENT

• APMP Foundations

• Shipley Proposal Training

• Advanced Microsoft Word

• SharePoint Training

• Proposal Process Improvement

AWARDS & RECOGNITION

• Multiple performance and end-of-year bonuses for exceptional contributions

• NGIT Star Achievement & Peak Performance Awards

• Outstanding Achievement Award

• Certificates of Appreciation (CDC, NIDCR, CSAP, ISO initiatives)

• Multiple VariQ peer and management "Q-Cert" recognition awards

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