Workday HRIS Payroll & Benefits Specialist

LAVANYA MANNE (HRIS Payroll Specialist)

+1-216-***-**** ****************@*****.***

Professional Summary:

• Over 5 years of progressive experience in Payroll, Benefits Administration, and Workday HRIS across healthcare, media, and consulting environments.

• Hands-on expertise in multi-state payroll processing, tax compliance, garnishments, benefits eligibility, and year-end activities using ADP WFN, Vantage, Paycom, BambooHR, and NetSuite.

• Strong Workday HCM functional specialist with deep experience in Core HCM, Time Tracking, Absence, Compensation, Security, Integrations (EIB, Core Connectors, Studio), and advanced reporting.

• Proven ability to design, configure, and optimize Workday business processes, security models, validation rules, and time calculation rules to enhance compliance and operational efficiency.

• Experienced in payroll accounting, GL reconciliations, journal entries, financial modeling, forecasting, and supporting Finance/Accounting teams with audits and regulatory reporting.

• Skilled in benefits administration including medical, dental, vision, FSA/HSA, COBRA, FMLA, ADA, HIPAA, ACA/1095 processing, eligibility analysis, and vendor coordination.

• Strong track record in system upgrades, UAT, process documentation, SOX/internal audit compliance, and delivering continuous improvements and automation initiatives.

• Adept at troubleshooting complex payroll/HRIS issues, managing cross-functional stakeholders, and providing Tier 2/3 support with a customer-focused approach.

• Exceptional analytical, reporting, and data integrity skills with proficiency in advanced Excel, Workday reporting, and audit-driven controls.

Technical skills:

• Payroll Systems: ADP Workforce Now, ADP Vantage, Paycom, BambooHR, NetSuite

• HRIS & HCM: Workday HCM, Core HCM, Time Tracking, Absence, Compensation, Security Integrations & Reporting: Workday Studio, EIB, Core Connectors, Calculated Fields, Advanced Reporting, Dashboards

• Payroll Operations: Multi-state Payroll, Union Payroll, Off-cycle Runs, Garnishments, Retro Pay, PTO/OH Reconciliation

• Benefits Administration: Medical/Dental/Vision, FSA/HSA, 401(k), COBRA, FMLA/ADA, HIPAA, ACA/1095, Vendor Management

• Tax & Compliance: Federal/State/Local Tax, New State Tax Registrations, Wage & Hour Compliance, Year-End

(W-2, 1099, W-2C)

• Accounting & Finance: GL Reconciliation, Journal Entries, Payroll Funding, Labor Cost Analysis, Financial Modeling

• Workday Configuration: BPs, Security Groups, Eligibility Rules, Time Calc Rules, Validation Frameworks, Release Management

• Testing & QA: UAT, Regression Testing, Test Scripts, Issue Resolution, Impact Analysis

• Data & Analytics: Data Audits, Data Integrity, Reconciliations, Power Query, Pivot Tables, XLOOKUP

• Tools & Platforms: ServiceNow, Jira, Fidelity, MS Excel, MS Teams, SharePoint

• Soft Skills: Cross-functional Collaboration, Problem Solving, Stakeholder Communication, Customer Service, Documentation

Professional Experience:

Cincinnati Children’s, Ohio Mar 2024 – Present

Payroll and Benefit Analyst

Responsibilities:

• Executed and managed weekly and bi-weekly multi-state payroll for 500+ exempt, non-exempt, union, and hourly employees using ADP Workforce Now, ADP Vantage, BambooHR, NetSuite, and Paycom.

• Processed complex payroll components including commissions, bonuses, stock transactions, relocations, retro payments, severance, and off-cycle runs with 100% accuracy.

• Managed timekeeping operations, ensuring timely entry, approval, and reconciliation of hours, PTO, overtime, and schedule changes.

• Reviewed and validated payroll data, resolved discrepancies, and ensured full compliance with federal, state, and local wage/tax regulations.

• Ran critical ADP audit reports, reconciled payroll accounts, prepared journal entries, and supported quarterly and year-end tax activities including W-2s, 1099s, and W-2Cs.

• Administered and processed wage garnishments, liens, child support orders, and other involuntary deductions in compliance with statutory requirements.

• Managed 401(k) contributions, files, and funding through Fidelity; audited contribution accuracy and collaborated with vendors on plan compliance.

• Built and maintained financial and payroll models to analyze trends, forecast labor costs, and support compensation and finance planning.

• Monitored and updated tax rates, managed new state/local tax registrations, and partnered with ADP and agencies to resolve payroll tax variances.

• Served as a key contact for employees, providing accurate and timely support on pay, deductions, benefits, tax setup, and policy questions.

• Coordinated with HR, Finance, Accounting, and Benefits teams to maintain data integrity across HRIS, payroll, and accounting systems.

• Led and supported system implementations, upgrades, UAT testing, SOP creation, process mapping, and continuous automation initiatives.

• Prepared payroll reports, summaries, ad hoc analysis, and audit documentation for internal and external auditors and regulatory agencies.

• Ensured compliance with benefits programs including medical, dental, vision, FSA/HSA, 401(k), wellness programs, COBRA, FMLA, ADA, HIPAA, ACA, and PPACA.

• Administered benefit enrollments, terminations, life events, claims resolutions, open enrollment activities, and monthly benefit invoicing.

• Produced ACA reporting, managed 1095 preparation/filing, and analyzed eligibility for variable-hour and temporary employees.

• Conducted benefits orientations, supported health fairs, and provided high-quality customer service to employees and their families.

• Maintained detailed payroll and benefits documentation, supported compliance audits (ISO9001, HACCP, GMP), and managed vendor relationships and SLAs.

Warner Bros. Discovery, India Apr 2020 – Jul 2022

Senior Workday HRIS Analyst

Responsibilities:

• Led end-to-end configuration, administration, and governance of Workday HCM modules including Core HCM, Time Tracking, Absence, Compensation, and Security.

• Administered security roles, permission groups, user access, and domain policies; conducted periodic access reviews, monitored system access logs, and ensured SOX/internal audit compliance while maintaining strict confidentiality and data governance.

• Designed, optimized, and configured business processes, routing, validation frameworks, eligibility rules, accruals, and time calculation rules to enhance compliance and operational efficiency.

• Conducted requirements gathering sessions with HR, Payroll, Finance, and IT teams to translate business needs into scalable Workday configurations and technical specifications.

• Created, maintained, and monitored integrations using Workday Studio, EIB, and Core Connectors to ensure accurate data flows across Payroll, Benefits, Recruiting, and Finance systems.

• Developed, tested, and delivered complex Workday reports, dashboards, calculated fields, and EIB templates while ensuring data integrity through routine audits, reconciliations, and timely resolution of HR data issues, improving reporting accuracy by 25%.

• Managed Workday system updates, semi-annual releases, and enhancements by performing impact analysis, prototyping, UAT, and updating SOPs/runbooks.

• Designed and executed test scripts for system changes, configuration enhancements, and Workday updates; tracked defects and validated resolutions through regression testing, reducing post-release issues by 30%.

• Delivered training, job aids, documentation, and guidance to HR teams and super users; mentored junior analysts to strengthen Workday adoption, process compliance, and reporting capabilities.

• Led onboarding of newly acquired entities by configuring supervisory orgs, locations, tax setups, benefits, time structures, and migrating historical HR/payroll data.

• Provided Tier 2/3 Workday support to HR, Payroll, and Finance teams; identified root causes of system errors and implemented process and system improvements.

• Evaluated third-party Workday apps and enhancements to extend system capabilities, optimize workflows, and enhance operational efficiency.

• Leveraged Workday Community, vendor resources, and HR technology trends to improve system capabilities and audit readiness.

Capgemini, India Jan 2019 – Mar 2020

HRIS Specialist

Responsibilities:

• Configured Workday HCM with a focus on Time Tracking, Absence, Core HCM, Compensation, and foundational Recruiting support to streamline end-to-end HR operations.

• Designed, optimized, and maintained Business Processes (BPs), approval routing, domain security, and security groups to improve workflow efficiency and ensure compliance.

• Served as a Workday SME for Time Tracking, Absence, and Core HCM, advising HR, Payroll, Recruiting, and cross-functional teams on best practices and system functionality.

• Managed organizational structure changes, job profile updates, supervisory org maintenance, and executed high-volume EIBs for job changes, compensation updates, time/absence corrections, and reorganizations.

• Enhanced Workday Recruiting by validating hiring workflows, refining security access, and resolving candidate lifecycle and onboarding issues.

• Configured and maintained Time Calculation Tags, Period Schedules, Work Schedules, Time Off plans, and Leave policies to ensure compliance with business and regulatory requirements.

• Delivered end-to-end HRIS support by resolving BP errors, correcting data issues, managing ServiceNow/Jira tickets, and coordinating escalations with Workday Support.

• Developed and automated custom reports, dashboards, audits, and analytics for HR, Payroll, TA, and leadership, ensuring accuracy and actionable insights.

• Ensured data integrity through scheduled audits, reconciliations, validations, and secure handling of confidential employee information.

• Utilized advanced Excel (Pivot Tables, XLOOKUP, conditional logic, Power Query) for audit analysis, data verification, and reporting optimization.

• Administered Workday security by reviewing access requests, maintaining role assignments, and ensuring segregation-of-duties compliance.

• Led biannual Workday Release cycles, performing regression testing, impact analysis, documentation updates, and communication of system changes.

• Created and maintained SOPs, configuration documents, process maps, training guides, and job aids to support HRIS operations and user adoption.

• Partnered with HR, Payroll, Recruiting, Finance, and IT to gather requirements, design scalable solutions, and implement functional enhancements.

• Supported integrations across Time, Absence, Recruiting, and Core HCM by validating inbound/outbound files and collaborating with technical teams on issue resolution.

• Monitored audit logs, notifications, and Workday inbox items to ensure timely process completion and preemptive issue resolution.

• Led UAT cycles by preparing test scenarios, validating system behavior, documenting defects, and supporting migration of configuration updates.

Education:

• Master’s From Webster University.

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