Project & Development Operations Coordinator

Allie Arcidiacono

713-***-**** ****************@*****.*** linkedin.com/in/allie-arcidiacono

Professional Summary

Project Coordinator and Operations Professional with 8+ years of experience leading cross- functional projects, managing events, coordinating vendors and sponsors, and overseeing stakeholder communications. Proven success managing budgets, timelines, logistics, and community partnerships for large-scale nonprofit and public-facing initiatives. Skilled in project planning, vendor management, fundraising operations, process improvement, and team coordination.

Areas of Expertise

● Project Planning & Execution

● Stakeholder Management

● Vendor & Sponsor Management

● Budget Coordination

● Event Operations

● Contract Administration

● Cross-Functional Team Leadership

● Risk Management & Problem

Solving

● Process Improvement

● Resource Allocation

● Scheduling & Logistics

● CRM & Data Management

Technical Skills

● Microsoft Excel

● Microsoft Word

● PowerPoint

● Salesforce

● DonorPerfect

● Google Analytics

● InDesign

● CRM Systems

● HTML

● SEO

Professional Experience

Orange Show Center for Visionary Art Houston, TX November 2025–Present Development Coordinator

● Lead planning and execution of fundraising and community engagement projects, including the Houston Art Car Parade, annual gala, and other signature events.

● Manage sponsorship fulfillment, food vendor recruitment and stakeholder communications with roughly 50-60 companies to ensure successful project delivery.

● Coordinate project timelines, operational schedules, and cross-functional teams while maintaining alignment with organizational goals and event objectives.

● Oversee vendor relationships, sponsor activations, and event logistics while proactively resolving operational challenges.

● Maintain donor databases, reporting systems, prospect research, gift processing, and acknowledgment workflows to support fundraising initiatives and strategic planning.

● Collaborate with internal teams, sponsors, vendors, government agencies, and community partners to execute large-scale public events. Urban Harvest Houston, TX July 2023–August 2025 Community Outreach Coordinator and Mobile Market Manager

● Managed end-to-end Mobile Market operations, overseeing logistics, inventory management, vendor coordination, and customer service across 5 locations.

● Coordinated staff schedules, site operations, supply procurement, and compliance reporting to ensure efficient project execution.

● Developed and maintained community partnerships while managing stakeholder communications and outreach initiatives.

● Oversaw SNAP/EBT and WIC compliance processes, reporting requirements, and operational documentation.

● Trained and supervised staff while implementing process improvements that enhanced operational efficiency.

ChristoMio Coffee Shop 2020–2023

Project Coordinator/Marketing

● Managed project plans, schedules, budgets, deliverables, and stakeholder communications for marketing initiatives and business operations.

● Coordinated project meetings, tracked action items, and ensured timely completion of assigned deliverables.

● Supported strategic marketing campaigns through content development, scheduling, and performance tracking.

● Maintained project documentation and collaborated with leadership to prioritize initiatives and resources.

Houston Botanic Garden Houston, TX 2022–2023

Exhibit Coordinator and Customer Experience Manager

● Coordinated exhibit installation projects, managing timelines, vendor relationships, and communication between producers, consultants, and design teams.

● Monitored project milestones and ensured exhibits were completed on schedule and within established requirements.

● Managed and supervised a staff of 12 while supporting daily operations and visitor experience initiatives.

● Collaborated across departments to execute exhibitions and special projects successfully.

Career Placement Houston Houston, TX 2021–2022 Escrow Assistant – Veritas Title Company

● Supported the escrow officer by opening title on 15 contracts at a time and coordinating communication across all parties.

● Managed timelines and administrative tasks to keep closings on track and deliver strong customer service.

Wipe Out Kids’ Cancer Dallas, TX November 2017–June 2018 Event Planning, Communications, and Marketing

● Supported event marketing across PR, social media, email, and website channels.

● Improved CRM and digital marketing processes, helping increase event revenue and efficiency.

● Coordinated venues, sponsor follow-up, and event logistics for multiple fundraising events.

Education

Southern Methodist University 2017

Bachelor of Arts in Corporate Communications, Journalism Minor

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