Executive Assistant & Office Administrator
Resume:
Houston, TX
**************@*****.***
CHRISTY ST. JOHN Legal Name: Christine
SKILLS
Travel planning, coordinating and managing, event planning, 20+ yrs. assistant/administration experience, 10+ yrs. assisting C-Level Execs, calendar and email management, travel arrangement (domestic and intl.), brilliant with people, excellent writing and verbal communication, exceptional presentation & template development, advanced PowerPoint, expense management, thorough researcher, tech savvy, obsessively organized and clean, Texas Notary, Fire Warden, Microsoft Office, Concur, SAP, Google Workplace, teachable, lighting speed learner
EXPERIENCE
The Ainbinder Company, Houston — Administrative Office Assistant
NOVEMBER 2025 – May 2026
Front desk coverage
Overhaul and upkeep of both physical and digital file systems
Supply inventory and ordering
Seneca Resources Co., Houston — Office Assistant
AUGUST 2025 – OCTOBER 2025
Texas Notary Public
Reception: greet guests with a professional and helpful attitude, eight-hour front desk coverage, answer and route phone calls, opening and closing duties, UPS, mail collection and distribution, maintain clean and inviting lobby, keep kitchen stocked, package intake, clean main conference room after every meeting
Commonwealth LNG, Houston — Senior Office Administrator
DECEMBER 2024 – AUGUST 2025
Split my time between receptionist and office administrator
Office admin: oversaw accounts: Green Oasis (plants), Datawatch (building, suite access), Amazon, Houston Coffee Services, Moody (building management), FedEx, Park First (parking), Cintas, AlphaGraphics
Reception: onboarding assistance, inventory and stocking drinks, snacks and office supplies, kept the entire office looking clean and sharp at all times, expense reports, office errands, greet and provide guests with refreshments, catering for meetings, ensure the tech was functioning properly before every meeting, routed calls and emails to appropriate parties, sent out companywide correspondence, ordered business cards, booked conference rooms for Executives, created and cleaned up presentations along with many other admin tasks
Supported a team of 32 in all things administration
Administrative highlight: made each conference room self-sufficient with items including shout wipes, Wi-Fi guest cards with connection details, lens/electronics wipes, phone directory and tech equipment troubleshoot instructions
OXEA, Houston — Executive Assistant & Office Manager
DECEMBER 2023 – DECEMBER 2024
Management duties included front desk, backup reception, opening and closing duties
Admin Tasks: paid vendors via company card, opening and closing duties, precise expense reporting with all receipts accounted for and properly coded, printer management (daily health checks) and maintenance (fix jams, service calls), airline business award travel, collected and filed all COIs, kept accurate inventory lists and updated them consistently and regularly, ordered and expensed office breakfasts, lunches and dinners, updated OXEA phone list, registered visitors with building security, scheduled appointments, reserved conference rooms
Assisted in nearly all departments: financial (report doc., formatting, fact checking), sales (travel documents, new vendor data and setup), procurement (creating PRs, increasing POs in SAP) and AP (chasing down invoices and receipts)
Sr. Admin Responsibilities included: securing passports and/or visas, Fleet Manager (maintenance and upkeep, Enterprise Fleet Lease), Egencia Travel Admin (both domestic and intl. travel), FedEx Admin, Event Coordinator (annual holiday party, team building, training workshops), conference experience, Purchaser: supplies, equipment, catering, co. vehicles, services (shredding, AED, first aid kit maintenance, etc.), business cards, flower arrangements for employee life events, building management liaison, emailed out company announcements
Assisted fellow administrator with the annual International Petrochemical Conference (extensive preparation and execution)
Onboarding: nameplate, tech setup, clean, stock, access badges
Offboarding: pack up personal items, equipment and badge collection, clean desk
Helped off-site IT with hardware orders, equipment inventory, and troubleshooting
Reason for departure: indefinite hiring freeze
AET Tankers, Houston — Operations & Lightering Team Administrator
OCTOBER 2023 – DECEMBER 2023
Reception desk coverage
Booked domestic and intl. travel for this fast-paced and high-stress job
Database management
Multiple calendar management
Assisted an Executive
Temporary position
WSP USA, Houston — Office Administrator
MARCH 2023 – DECEMBER 2023
Reception
Provided admin support to senior, mid-level and junior staff
Building management point of contact, mainly for maintenance and repair requests
Processed incoming and outgoing mail and distributed incoming packages
Purchased computers, accessories, supplies and business cards
Onboarding (I-9’s, equipment, access cards, parking, company swag)
Coordinated onsite training events with vendors and online webinars
Safety: Fire Warden, extinguishers, AED, AED/CPR Certification and first aid kits
Accounts payable and accounts receivable experience
Maintained inventory of IT and PPE equipment (laptops, projectors, cameras, hard hats, safety gloves and glasses) and checked out/replenished supplies as needed
Offsite IT coordination and administration including troubleshooting and purchasing computers and tech accessories, ex. headphones, hard drives
Reason for departure: indefinite hiring freeze
Bluefrog Plumbing & Drain, Houston — Executive Assistant
SEPTEMBER 2020 - MAY 2021
Franchise Startup
Sales experience and training
Multiple roles: assisting the President, Customer Service Professional (utilizing CRM software) and Dispatcher
Constant Contact (graphic design)
Trained my successor
Reason for departure: the position transitioned to include Customer Service Professional and Dispatcher functions exclusively, no longer in need of administrative responsibilities
Boyden Executive Search, Houston — Executive Assistant
MARCH 2019 - MARCH 2020
Reception
Supported a team of five partners and their executive search practice
Complex and meticulous executive search process
Go-Between for executives, candidates, clients and vendors
Extensive document organization and file management
Created and maintained customized templates, eliminating starting presentations from scratch (huge time saver)
Identified serious need for and began overhaul/reorganization project for both paper and electronic file systems
Reason for departure: COVID-19
Executive & Family (confidential), Houston — Personal Assistant
JUNE 2010 - JUNE 2020
Unyielding gatekeeper with full understanding of the importance of confidentiality, especially with personal details or sensitive professional information
Executive calendar management of a rapidly changing schedule
Travel agent: domestic and intl., flights, hotels, vehicle rentals, entertainment, rewards program tracking, master itineraries and travel expense reports
Event planning and execution, ex. family gatherings, house parties and happy hours
House manager in charge of household operations including scheduling and supervising property maintenance, repairs and renovations, regular reviews of contracts, policy renewals, vendor and contractor arrangements
Updated Executive daily on the current week’s schedule, reminders, big events on the horizon, project updates and current task list
Extensive research on products and services being considered
Worked with financial institutions, ex. home refinancing, obtaining loans, insurance renewals
Administrative support including paying bills, errands, document organization, deliveries, product and service research among many others
Sanchez Oil & Gas, Houston — Senior Administrative Assistant
MARCH 2017 - JANUARY 2019
Assisted the SVP-CAO with administrative and operational duties and supported her entire finance and accounting team of approximately 70 employees
Planned, organized and executed department projects, events and employee milestones (team building, holiday lunches, work anniversaries, baby showers)
Organized, coded, approved and filed expense reports and purchase credit card reports company-wide, scanning and attaching accounting batch reports in Concur
Identified serious need for and initiated complete overhaul on all accounting records retention, filing and disposition
Reason for departure: company went under
WCA Waste Corporation, Houston — Executive Assistant
AUGUST 2010 - MARCH 2017
Backup reception
Supported multiple management positions, max four at a time, including the General Counsel, Safety & Risk Management VP, Operations VP, Sales VP, Mergers & Acquisitions VP and Fleet & Procurement VP
Scheduled appointments, managed calendars and set up meetings and training sessions (both in-house and on location)
Managed company-wide tasks in addition to supporting the VPs, including strategically selecting and giving out promotional material, requesting certificates of insurance, holding all the truck titles, organizing the use of the company trade show display, ordering toner and office supplies, etc.
Maintained great working relationships with vendors
iHeartMedia-KTRH-AM, Houston — Executive Assistant & Co-Producer
AUGUST 2007 - AUGUST 2010
Supported Program Manager with station operations, co-produced his radio talk show
Appointment setting, tons or last-minute rescheduling and calendar management
Researched hot news topics and presented them for show consideration
Responded to countless listeners emails, listener call screening while live on air
Website and social media updates, postings and overall management
Organized and executed station projects such as “28 Jobs in 28 Days” where we facilitated over 50 people finding jobs in the month of February the first year
iHeartMedia-Sunny 99.1, Houston — Sales Team Assistant
AUGUST 2005 - AUGUST 2007
Supported the station sales manager and her sales team
Introduction to Microsoft Office
Houstonian, Hotel, Club and Spa, Houston — Swim Instructor & Lifeguard
MAY 1998 - AUGUST 2005
EDUCATION
University of Houston, Main Campus — BA Communications, Journalism
CONTINUING EDUCATION
Certification - Certified Administrative Professional (CAP) Certified
Book - Getting Things Done: The Art of Stress-Free Productivity
PROJECT HIGHLIGHT
TRUCK PROCUREMENT
The WCA VP of Fleet & Procurement quit. His style was opposite of his predecessor. Completely hands off. When it came to the complicated task of adding trucks to the fleet, the new VP picked them out. The rest was up to me. Zero guidance was provided; no comprehensive document or process existed. No problem. Persistence, patience and relentless attention to detail paid off. I taught myself how to procure a truck in the world of waste. It is to date my most challenging and rewarding piece of work. I outlined the entire process.
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