Accounts Payable & Reconciliation Specialist

PARKER

GROTH Portland, OR 602-***-****

**************@*****.***

Motivated and detail-oriented professional with proven organizational skills and a collaborative mindset. Recognized for strong communication, problem-solving, and the ability to adapt quickly in fast-paced environments. Committed to continuous learning and delivering results that support team and organizational success. EXPERIENCE

ACCOUNTS PAYABLE

The Benson Hotel Portland, OR

May 2025 – September 2025

• Began each morning compiling data from financial reports, Oracle, and OnQ(software used by the front desk) and would record all the data onto a spreadsheet to send out to all upper management.

• Preform monthly reconciliation of accounts.

• Three-way match all invoices and input them into M3(ERP that was used).

• Reviewed the AP aging report along with our cash flow every week with the director of finance to maintain a consistent check run for our vendors.

• Kept all vendor files filed and up to date with W-9s and tax IDs in a physical cabinet and in our ERP.

• Apply discounts and reward points in our internal system to maintain accurate financial reports.

• Preform monthly inventory of all alcohol products for the bar, restaurant, and banquet hall. ACCOUNTS PAYABLE

Pinnacle Aviation Scottsdale, AZ

May 2024 – February 2025

• Manage all accounts payable functions for Pinnacle Aviation’s maintenance division, supporting one of the company’s three core departments: sales, charter, and maintenance.

• Perform 3-way matching for all vendor invoices, ensuring accuracy and prompt processing.

• Handled job costing for routine maintenance and discrepancy repairs for a fleet of over twenty privately owned aircraft.

• Support our accounts receivable by reviewing and inputting labor data by our technicians for billing.

• Collaborate with our maintenance director and small accounting team to ensure precise financial tracking and reporting monthly.

• Manage additional AP duties, including vendor communications, payment scheduling, and credit card reconciliation.

• Assisted in generating invoices to send out to customers and receiving payments.

• Prepared biweekly payroll for maintenance employees. ACCOUNTS PAYABLE SPECIALIST /OFFICE MANAGER

Chauncey Enterprises Inc. DBA Abbott’s Cleanup and Restoration Denver, CO September 2022 - January 2024

• My main goals were to cross reference and approve all payments to be made on our weekly check run. Oversee the onboarding and be the point of contact for all our subcontractors and vendors. Lastly, to support the office area and oversee all administrative tasks.

• It was a full cycle position, the basis process consisted of sending out POs to subcontractors, followed by manually inputting incoming invoices (from our vendors, subcontractors, or misc. expenses) into QuickBooks, followed by a review on the payments that would be cross referenced over multiple software programs, and lastly finalizing and sending out the payments at the end of each week.

• Every week I would generate and review WIP reports, AP Aging reports, P&L statements, and job details and notes on programs used by our estimators and project managers. This allowed me to assure the proper payments were made each week.

• Kept track of an immense amount of documentation that included subcontractor agreements, W9’s for all business partners, records for all employees that had company phones and other property of Abbott’s, contractor licenses for all the different cities and counties we worked in, along with all taxes and insurance information required by an employer.

• Reconciled company credit cards, gas cards, and any purchases made on employee’s personal cards monthly.

• Assist in year-end close which consisted of resolving any discrepancies, reviewing unpaid invoices with significant aging to close out where possible, verify the AP ledger, prepare, and distribute 1099 forms to all our vendors, and clean up our lists of active vendors to comply with the IRS.

• Cross trained with AR tasks that included generating and sending out invoices to customers and receiving payments via credit card of physical checks in the mail to apply to different customers’ accounts. BOOKKEEPER

Sherwin-Williams Painting Company Denver, CO

March 2020 – September 2022

• The bookkeeper position was based out of the Denver Commercial store and my main objective was to oversee our commercial accounts to make sure that their invoices reflected the correct pricing and sales tax.

• The position also consisted of keeping track of the products that all our commercial accounts were using to have the correct flow of inventory and minimize delays.

• I also kept and organized all invoices, proof of deliveries, tax record cards, Bill of Ladings, and finishing plans for current and previous projects.

• Created physical and digital files for all the jobs to keep track of specific color formulas along with the products to minimize mistakes and unnecessary expenses.

• Maintained and expanded relations with accounts payables of our commercial accounts to be a reliable point of contact. EDUCATION

ASSOCIATE IN BUSINESS DEGREE

Scottsdale Community College

June 2026

• Pursuing an associate’s degree in general business with anticipated completion in June, and a GPA of 3.2

• This experience laid a strong foundation and significantly accelerated my practical understanding of business and accounting beyond classroom learning.

ADDITIONAL SKILLS

• I am public notary in the state of Arizona. I plan on getting a new notary license once I am settled in Oregon, and have checked to make sure nothing will hinder the process.

• I have completed college courses on all the Microsoft programs (Excel, Word, and Access), and have used them daily during past employment since 2019.

• Accounting software that I have previously used and are proficient in using are QuickBooks Online, QuickBooks Desktop, Sage 50, Sage Cloud, M3, and Oracle. Along with invoicing automation such as Bean Works.

• Although I am not current, I have obtained my pilots license through University of North Dakota.

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