Senior Executive Assistant and Office Operations

TERESA MOTI

******.****@*****.*** / Tel: 646-***-**** / Katy, TX

Senior Executive Assistant with over 15 years of experience. Expert in strategic planning, organization and providing comprehensive support to company leaders. Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.

SKILLS: MS Office Suite, SharePoint, Adobe Acrobat, MS Teams, Outlook, Google Suite, Calendly, Slack, Expensify, Manage Department Budget

WORK EXPERIENCE

FLUOR

Supervising Project Administrator

Houston, TX 2024 – current

Manage 5 Project Leadership Executives schedules and coordinate calendars, travel (domestic & international) and internal/external client meetings

Oversaw key operational tasks—including contact management, expense tracking, travel coordination, event support, communications, and document control

Manage Executives email box and project email box

Participated in senior leadership meetings by capturing detailed notes, drafting initial meeting minutes, and communicating key summaries and action items to stakeholders

Create high level research for presentations monthly reviews and board meetings

Develop and maintain a structured workflow system to enhance organizational efficiency, enabling rapid information retrieval and increasing project effectiveness by up to 80%

Run small to medium project initiatives, working closely with Executive team and collaboration throughout the project

Support new office relocation location and buildout

CRESA

Office Manager

Houston, TX 2022-2023

Supported Managing Directors and Brokers with calendar management, setting up client meetings

Updated monthly reports, reviewed, power point presentations

Reviewed and updated accounts payable by vendor invoices

Collaborated with Marketing creating sales brochures, presentations for client meetings/showings

Coordinated with IT for broadcasting and recording live stream meetings

GHD Engineering

Senior Executive Assistant/ Administrative Manager

Houston, TX 2017 – 2021

Managed 75% of administrative responsibilities for the President/Board Chair and two executives, including calendar coordination, meeting scheduling, conference planning, and travel arrangements

Coordinated board meetings using Diligent, ensuring seamless preparation and execution

Provided core administrative support to four department heads and 15 administrative staff, streamlining daily operations

Collaborated with IT to optimize the preparation of 15 productivity reports, reducing review and input time by 87%

Designed and implemented a restructuring framework for the Administrative Team, fostering cross-functional development and improved collaboration

Digitized and organized over 500 documents, leading to a 30% improvement in process efficiency

ADDITIONAL WORK EXPERIENCE

OIL TANKING, HOUSTON, TX Executive Assistant 2013-2015

AIR LIQUIDE, HOUSTON, TX Executive Assistant 2011 – 2013

EDUCATION: TOURO UNIVERSITY / TUI BS- Business Administration/Management

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