Bilingual Personal Assistant & Financial Coordinator
Resume:
***********@*******.***
in/darinedragodeniz
Chelsea, MA 02150
Associate’s Degree in Health & Science
Bunker Hill Community College - May 2026
Private Clients Boston, MA
Personal Assistant & Care Coordinator 04/2018 - 11/2025 Managed accounts payable/receivable, cash flow tracking, bank reconciliation, and financial reporting.
Processed invoices, monitored billing accuracy, and maintained payment tracking systems.
Reviewed banking transactions, identified discrepancies, and resolved financial inconsistencies.
Assisted with payroll processing, employee attendance tracking, termination calculations and HR documentation.
Organized financial records, contracts, and administrative files while ensuring documentation accuracy and compliance.
Supported collections processes and monitored delinquent accounts to reduce outstanding balances.
Generated expense reports, customer invoices, and operational financial documentation.
Cooling & Refrigeration Equipment Services/ SC, Brazil Financial & Administrative Coordinator - 07/2014 - 10/2017 PROFILE
Highly organized bilingual professional fluent in
English and Portuguese, with over 10 years
experience in operations, administrative support,
financial coordination, and office management in
fast-paced corporate environments. I am skilled in invoice processing, payroll support, vendor
coordination, data entry, financial documentation, maintaining accurate records across multiple
systems while ensuring a high level of accuracy,
confidentiality, and professionalism.
In my current role as an Operations Coordinator at Novo Nordisk, I help streamline processes and
strengthen team efficiency. I am actively supporting a major site-closure initiative, where I coordinate logistics, assist with employee relocations, and
reorganize office and conference spaces to ensure a smooth, well-managed transition. My proactive
approach has significantly improved overall team
productivity.
EDUCATION
CORE STRENGTHS
PROFESSIONAL EXPERIENCE
Oversaw scheduling, vendor coordination, household operations, and daily administrative responsibilities.
Coordinated appointments, travel logistics, documentation, and comunication between families and healthcare professionals. Organized detailed records, monitored schedules, and handled highly confidential information with professionalism and discretion. Assisted with medical documentation, medication scheduling, and operational support in high-responsibility care environments. Managed multiple priorities simultaneously while ensuring organization, accuracy, and continuity of care.
Darine
Deniz
Novo Nordisk Watertown,MA
Operations Coordinator 11/2025-Current
Completed coursework toward a Bachelor’s
Degree in Business Administration.
Universidade do Vale do Itajai (UNIVALI)- Dec 2015 Operations Coordination
Administrative Support
Financial & Payroll Processing
Attention to Detail
Invoice Processing & Data Entry
Vendor Coordination
Coupa
Microsoft Excel
Microsoft Office Suite
Outlook & Teams
Calendar & Office Management
Customer Service & Client Relations
Vendor Management
Bilingual: English & Portuguese
Coordinate complex cross-time meetings and manage a high-volume calendar, supporting events and catering for 30+ scientists, interns, and executive visitors.
Oversee logistics for 150+ monthly visitors, ensuring smooth check-ins, organized schedules.
Support senior directors and two scientific teams by coordinating workflows,off-sites, and daily operational activities. Deliver flexible operations coverage across four U.S R&D sites, optimizing processes and ensuring consistent cross-site efficiency. Manage workplace operations across 15 shared spaces, incluiding inventory oversight in Coupa foe 60+ employees, vendor coordination, onboarding activities.
Support a major site-closure initiative by coordinating relocation logistics and reorganizing office and conference spaces for a smooth transition. Blue Sea OffShore Catering / SC, Brazil
Administrative Assistant - 05/2013 - 07/2014
Supported daily administrative operations, customer service, and document management.
Processed invoice entries and maintained records for incomimg and outgoing transactions.
Assisted with billing documentation, data entry and phone support. Assisted with administrative coordination, document organization, and financial record tracking.
Contades Contabilidade / SC, Brazil
Entered and reviewed financial transactions, invoices, and expense records within accounting systems.
Assisted with account reconciliations, banking transaction reviews, and financial documentation.
Organized accounting records and supported tax and reporting processes. Resolved transactions discrepancies and ensured accuracy across financial records and reporting data.
Accounting Assistant 05/2012 - 03/2013
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