Document Controller
Resume:
PROFILE
A highly organized and detail-oriented
Senior Document Controller with 14+
years of experience in managing and
controlling technical documents
across various projects. Proven ability
to ensure document accuracy,
completeness, and compliance with
company standards and regulations.
Skilled in utilizing document control
systems and collaborating effectively
with internal and external stakeholders.
CONTACT
PHONE:
EMAIL:
************@*****.***
EDUCATION
B.SC. Chemistry
NATIONALITY
Indian
TRAINING
• Internal Auditor ISO 9001:2015
• Diploma in Office Automation
• AutoCAD 2d and 3d
LICENSE
Valid Kuwait Driving License
RESIDENCY TYPE
18 Transferrable
LANGUAGE
English
Hindi
Urdu
Arabic
HOBBIES
Reading
Swimming
Playing
MUZAFFER SHAWKAT BADE
POSITION APPLIED FOR
Senior Document Controller / QA/QC Document Controller / Administration / Warehouse Coordinator / Inventory Controller SKILLS
• Document Management
Procedures
• Revision Control
• Communication
• Drawing Interpretation
• Quality Assurance and Quality
Control
• Project Management
• Microsoft Office Suite (Word,
Excel, PowerPoint etc.)
WORK EXPERIENCE
1. Sr. Document Controller
Employer: Palms Agro Production Co.
Location: Kuwait
Feb 2025 – Till Date
Company: Kuwait Oil Company (KOC)
Project: North & South Kuwait Revegetation Project – (Zone 4) 2. Sr. Document Controller
Employer: Horizon Assignments (India) Private Limited Location: Kuwait
Feb 2022 – Jan 2025
Contractor: Enshaat Al Sayer & AL Ghanim International Company: Kuwait Oil Company (KOC)
Project: Soil Remediation and Transportation - SKETR I & II 3. Warehouse Coordinator / Inventory Controller
Employer: The Bridge General Trading & Contracting Location: Kuwait
May 2021 – Feb 2022
Company: KBR Wyle
Project: Maintenance of Army Vehicles - MAV
4. Document Controller
Employer: Seobon Construction Co., Ltd
Location: Kuwait
Jun 2019 – Apr 2021
Contractor: FDH JV
Company: KIPIC
Project: New Refinery Project (NRP)
5. Document Controller / Project Coordinator
Employer: AL-Hamaad Sons General Trading & Contracting Co Location: Kuwait
Dec 2018 – May 2019
Contractor: SK E & C Engineering and Construction
Company: KNPC
Project: Clean Fuel Project (CFP)
6. QA/QC Document Controller
Employer: United Gulf Construction Company
Location: Kuwait
Feb 2018 – Nov 2018
Contractor: Petrofac International Limited (PIL)
Company: Kuwait Oil Company (KOC)
Project: New Gathering Center, GC 32- in South East Kuwait (SEK) 7. Document Controller
Employer: GS Engineering and Construction
Location: Kuwait
Oct 2014 – Jan 2018
Company: Kuwait Oil Company (KOC)
Project: Soil Remediation of South and East Kuwait (SEK) 8. Document Controller
Employer: SGS
Location: Kuwait
Sep 2012 – Oct 2014
Contractor: GS Engineering and Construction
Company: Kuwait Oil Company (KOC)
Project: Soil Remediation of South and East Kuwait (SEK) OVERALL JOB SUMMARY
1. DOCUMENT CONTOLLER
• Provided leadership and oversight for document control processes on running projects.
• Implemented and maintained document control procedures, ensuring compliance with industry standards as per ISO 9001.
• Performed document reviews for completeness, accuracy, and adherence to revision control procedures.
• Managed document distribution and access controls, ensuring documents are delivered to the right people at the right time.
• Utilized document control systems to track, manage, and archive documents.
• Collaborated with engineers, project managers, and other stakeholders to ensure document accuracy and timely delivery.
• Trained junior document control staff on procedures and best practices.
• Review, revise, and control all project documents (e.g., Drawings, WMS, PLANs, ITPs, specifications, contracts)
• Prepare technical documents for client approval (e.g.: Sub-contractor Approval, Lower-Tier Approval, RAM Approvals, CVS Approval)
• Conduct audits and identify areas for improvement in the document control process.
• Prepared Project Invoices: This involves creating the invoices for each project based on the agreed-upon scope of work, rates, and any additional fees.
• Distributed for Departmental Approval: The invoices are sent to the relevant department for review and sign-off. This ensures accuracy and alignment with project deliverables before sending to the client.
• Sent for Client Approval: Once internally approved, the invoices are sent to the client for their review and final approval before payment.
• Additional Knowledge:
Complete knowledge of e-tendering portals.
Knowledge of making tender documents as per specification and uploading them to the e-tendering portal.
Tender listing and search
Downloading tender documents
Bid submission
Communication for clarification questions
Award notification
2. QA/QC DOCUMENT CONTOLLER
• Managed and controlled QA/QC documentation (e.g., procedures, reports, inspection records, approved drawings and RFI).
• Ensured document accuracy, completeness, and compliance with quality standards as per ISO 9001.
• Implemented document control systems using electronic document management systems.
• Supported internal and external audits by providing relevant documentation.
• Liaised with QA/QC teams and other departments to ensure smooth documentation flow.
• Maintained document revision history and access control.
Document Management:
• Maintain Latest Controlled Documents: Ensure all quality-related project documents are updated to the latest revisions.
• Document Availability: Make sure these current documents are accessible at all relevant locations for effective quality management.
• Controlled Distribution: Verify only the most recent versions of drawings, submittals, and other documents are distributed to all parties involved, including subcontractors.
• Issuance & Tracking: Control a system for recording, filing, tracking, and retrieving documents like procedures, plans, QA/QC records, specifications, drawings, and related documents.
Record Keeping:
• Maintain Project Records: This includes keeping all quality documents organized, such as specifications, inspection schedules and records, surveillance reports, inspection release notices, and a quality records book following the project's filing system.
Document Review & Approval:
Submit Technical Documents: Responsible for submitting technical documents for review and approval by the appropriate personnel.
Document Familiarity:
Quality Document Expertise: well-versed in various quality documents, including:
• Inspection and Test Plans (ITPs)
• Checklists
• Requests for Information (RFIs)
• Method Statements
• Nonconformance Reports (NCRs)
• Inspection Assignment Packages
• Material Requests
• Technical Approval Requests
• Other project contract documents
3. PROJECT COORDINATOR
• Coordinate with HR for the recruitment, mobilization, and demobilization of personnel.
• Track manpower availability and ensure shifts are covered to avoid downtime.
• Maintain records of employees' skills, certifications, and availability to match project needs.
• Ensure compliance with safety regulations and company policies.
• Oversee attendance, leave, and overtime management of the workforce.
• Plan and schedule equipment required for projects in coordination with site supervisors.
• Track the availability, usage, and maintenance of equipment.
• Liaise with equipment vendors and contractors for rentals, repairs, and procurement of new machinery.
• Maintain inventory and ensure all equipment is in good working condition and compliant with safety standards.
• Monitor fuel usage, operating hours, and maintenance schedules.
• Maintain detailed logs and records of manpower and equipment usage.
• Prepare daily, weekly, and monthly reports on resource allocation, productivity, and costs.
4. WAREHOUSE COORDINATOR / INVENTORY CONTROLLER
• Managed all aspects of warehouse operations, including receiving, picking, packing, and shipping of goods.
• Maintained accurate inventory records using a Warehouse Management System (FEDLOG – Army software)
• Conducted cycle counts and reconciled discrepancies to ensure inventory accuracy.
• Implemented efficient warehouse layout and storage procedures to optimize space utilization.
• Developed and maintained strong relationships with vendors and carriers.
• Prepared and processed shipping documents to ensure timely and accurate deliveries.
• Supervised and motivated warehouse staff to meet deadlines and maintain high performance standards.
• Analyzed inventory data and identified trends to optimize stock levels and minimize stockouts.
• Documents actions by completing forms, reports, logs, and records; maintaining databases.
• Scheduled maintenance of equipment with Office Manager and ensured the proper use of safety equipment within the warehouse.
• Ensure employees are not removing any unauthorized items.
• Created work orders for missing items and submitted them to management.
• Keep record for Calibration items.
Contact this candidate