Document Controller and Administrative Support
Resume:
CHARLOTTE R. QUINSAY
Al Mansoura, Doha, Qatar
********************@*****.***
HIGHLIGTHS OF QUALIFICATION
Dependable and well-organized Administrative Professional and Document Controller experienced in supporting project and operations teams. Skilled in managing and updating documents, maintaining accurate and systematic filing systems, and ensuring compliance with company standards. Experienced in report preparation, business correspondence, and meeting coordination. Recognized for streamlining workflows, improving daily processes, and providing consistent, reliable administrative support that enhances team efficiency. SKILLS
CONEX
Administrative & Office Support
Document Control & Records Management
Filing & Archiving Systems
Email & Business Correspondence
Report Preparation & Data Entry
Meeting Coordination & Scheduling
Minute Taking & Follow-ups
Audit & Compliance Assistance
Confidential Data Handling
MS Office (Word, Excel, PowerPoint, Outlook)
WORK EXPERIENCE
Administrative Staff / Document Controller / HR Assistant Awarish Contracting and Hospitality Management – Doha, Qatar
December 2025 – Present
Managed and maintained company documents, employee files, contracts, and project records with accurate filing and tracking systems
Controlled document submission, revision, and distribution to ensure updated records were properly maintained
Assisted with daily HR and administrative operations for contracting and hospitality service projects
Maintained employee records, attendance, leave tracking, and HR documentation in an organized system
Supported recruitment and on boarding processes including interview coordination and employee documentation
Prepared official letters, reports, contracts, and administrative correspondence for management and staff
Handled data entry, filing, email correspondence, and general office administration tasks
Ensured confidentiality and compliance when handling employee and company documents
Communicated with different departments to support smooth administrative and operational Workflow
Assisted in monitoring cash flow records, expense tracking, and daily financial documentation
Monitored petty cash transactions and maintained accurate financial records and supporting documents
Supported budget tracking and ensured proper filing of financial and administrative documents
Prepared and maintained cash flow reports to support management in financial planning and operations
Administrative Staff / Document Controller
Robinsons Land Corporation / WestPoint Industrial Mills Corporation – Manila, Philippines
December 2011 – December 2015
Provided administrative and clerical support to project and operations teams.
Managed incoming and outgoing documents, ensuring proper tracking and distribution.
Maintained organized filing systems (digital and physical).
Prepared reports, correspondence, and presentations for management.
Coordinated meetings, prepared minutes, and followed up on action items.
Assisted with procurement documentation and office supply monitoring.
Handled data entry and maintained accurate records and trackers.
Supported audit preparation and compliance documentation. Electrical Safety Engineer
ROMAGO Incorporated – Makati City, Philippines
March 2010 – March 2011
Assisted in implementing electrical safety procedures and ensuring compliance with company policies, client requirements, and applicable safety regulations.
Prepared, reviewed, and maintained safety documentation, including inspection reports, permits, incident records, risk assessments, and compliance reports.
Managed document control activities by organizing, tracking, updating, and archiving engineering and HSE documents, ensuring accuracy, version control, and timely distribution to project teams.
Maintained a systematic filing system for technical drawings, method statements, safety manuals, permits, and project correspondence to support audits and regulatory inspections.
Coordinated the submission, retrieval, and distribution of project documents, ensuring all revisions and approvals were properly documented and communicated.
Conducted routine site inspections to identify potential electrical hazards and monitored corrective actions to ensure timely resolution.
Supported the preparation and delivery of safety orientations, toolbox meetings, and daily safety briefings for project personnel.
Monitored compliance with personal protective equipment (PPE) requirements and safe work practices on project sites.
Assisted in investigating safety incidents, documenting findings, and recommending corrective and preventive measures.
Tracked safety performance indicators and prepared periodic reports for management review.
Collaborated with project engineers, supervisors, and multidisciplinary teams to promote a safe working environment and ensure proper documentation throughout the project lifecycle. EDUCATIONAL ATTAINMENT
Document Controller
Icon Training Center Doha, Qatar
October 2025 – December 2025
Caregiving NCII
La Union Colleges of Science and Technology
Central West Bauang, La Union
October 2023 – May 2024
Bachelor of Science in Electrical Engineering Don
Mariano Marcos Memorial State University City of
San Fernando, La Union, Philippines
2004 – 2009 (Graduated)
TRAINING AND SEMINARS ATTENDED
Basic Administration Course
Icon Training Center October 2025 – November 2025
English Language Training
TESDA August 29, 2018
Construction Safety Training
DOLE–OSHC, Quezon City, Philippines
Information Technology Program
(Includes Database, Word Processing, Spreadsheet, and Presentation Fundamentals) I certify that the information contained in this résumé is true and correct to the best of my knowledge and belief.
️ Charlotte R. Quinsay
Applicant
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