Administrative Bookkeeper and Executive Assistant

Chloe Edwards

Los Angeles, CA 313-***-**** ******************@*****.***

Professional Summary

Administrative and Bookkeeping Professional with experience performing accounts payable, accounts receivable, and financial recordkeeping for nonprofit organizations. Skilled in QuickBooks, account reconciliation, and maintaining accurate documentation for academic and office operations. Demonstrates strong organizational, communication, and administrative skills developed through prior recruiting and client-facing roles. Reliable, detail-oriented, and adaptable in fast-paced environments. Professional Experience

Administrative Assistant & Bookkeeper

Psychoanalytic Center of California – Los Angeles, CA (Nonprofit Organization) May 2025 – Present

• Perform bookkeeping responsibilities, including accounts payable, accounts receivable, and QuickBooks data entry.

• Conduct account reconciliation and maintain accurate financial records for nonprofit compliance.

• Support approximately 20 students per trimester and coordinate administrative needs for 10+ instructors.

• Compile course schedules and maintain organized documentation for nonprofit programs and office operations.

• Prepare official documents and certificates for each trimester, ensuring accuracy and professional presentation.

• Handle routine bank-related tasks, including check processing and deposits.

• Respond to student, faculty, and administrative email inquiries promptly and professionally. Bookkeeper / Executive Assistant to Owner

Edge Business Management – Mount Juliet, TN

Apr 2019 – Mar 2020

• Performed bookkeeping, payroll, and accounts receivable/payable using QuickBooks.

• Managed communications with clients and vendors to ensure smooth operations.

• Supported executive in scheduling, reporting, and project coordination across multiple business functions.

Territory Recruiter

Colonial Life – Brentwood, TN

Feb 2017 – Mar 2019

• Independently sourced, interviewed, and onboarded 1099 insurance agents, improving talent acquisition efficiency.

• Conducted training sessions and coordinated contests for district managers, strengthening team engagement.

• Consistently exceeded quarterly and annual recruiting goals, demonstrating organizational and communication skills.

HR Recruiter / Administrative Support

Oryx Nashville / Grizzly Sales Force – Nashville & Memphis, TN Aug 2016 – Feb 2017

• Conducted high-volume recruitment of 1099 sales representatives and facilitated onboarding and training processes.

• Supported office operations and adjusted workflows to evolving business needs. Account Manager

Coast to Coast Computer Products – Simi Valley, CA Jul 2015 – Jun 2016

• Managed B2B client accounts, providing ongoing support for printer supply needs and ensuring client satisfaction.

• Developed and maintained professional client relationships via phone and email communications.

Hairstylist

SuperCuts / Independent Mobile Hair Services – Santa Clarita, CA Jul 2012 – Jan 2016

• Delivered mobile salon services independently, managing scheduling, appointments, and client communications.

Customer Service Representative

NETbilling, Inc. – Valencia, CA

Jun 2010 – Jul 2011

• Provided phone-based customer and technical support for e-commerce clients.

• Processed credit card transactions and resolved billing inquiries efficiently. Additional Experience

Bakery Operations Associate – Costco, Los Angeles, CA (Oct 2023 – Mar 2025)

• Provided customer service in a fast-paced team environment.

• Assisted with operational tasks and collaborated with team members to meet daily objectives. Skills

• Accounts Payable & Receivable

• Account Reconciliation & Recordkeeping

• QuickBooks & Data Entry

• Administrative Operations & Document Management

• Nonprofit Office Support & Scheduling

• Calendar & Course Coordination

• Email & Stakeholder Communication

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