Project Specialist

Stefani Allen

STEFANI ALLEN

OPERATIONS & PROJECT PROFESSIONAL

Baytown, TX 832-***-**** *******.*.*****@*****.*** Project Coordination Procurement Contract Administration Project Controls PROFESSIONAL SUMMARY

Results-driven Operations and Project Professional with 15+ years of experience supporting industrial construction, energy, transportation, and logistics organizations. Proven success coordinating project execution, procurement activities, contract administration, reporting, forecasting, cost controls, and operational support across portfolios ranging from $50K to $5M. Known for building strong relationships with leadership, field teams, vendors, and customers while improving processes, increasing visibility, and helping projects stay organized and on track.

KEY ACHIEVEMENTS

Supported 50-75 concurrent projects across six operating regions with portfolio values ranging from $50K to $5M.

Led weekly Work-in-Progress reviews supporting project visibility, risk identification, and decision-making.

Coordinated procurement, forecasting, reporting, billing support, and documentation activities across active projects.

Partnered with Operations, Procurement, Accounting, Sales, Project Management, and Regional Leadership teams. CORE EXPERTISE

Project Coordination • Operations Support • Procurement & Purchasing • Contract Administration • Vendor Management • Cost Tracking & Forecasting • Reporting & Analytics • Change Order Management • Process Improvement • Stakeholder Management • Documentation Control • Cross-Functional Collaboration PROFESSIONAL EXPERIENCE

SABER POWER SERVICES Project Controls Specialist II Jun 2023 - May 2026

Supported project controls, operational reporting, procurement activities, and cost management for 50-75 active projects valued from approximately $50K-$5M.

Coordinated project setup, purchase activity tracking, forecasting, reporting, billing support, and project documentation across six operating regions.

Led weekly Work-in-Progress (WIP) reviews with operations leadership to identify risks, monitor performance, and improve project visibility.

Reviewed contracts, purchase orders, invoices, labor costs, change orders, and project expenditures to support successful project execution.

Partnered with Operations, Project Management, Procurement, Accounting, Sales, and Regional Leadership to resolve issues and maintain alignment.

Improved reporting workflows and documentation processes, increasing consistency, accuracy, and efficiency across multiple regions.

Trained and mentored supervisors, technicians, and administrative personnel on project documentation, reporting requirements, and project controls processes.

Stefani Allen

STEFANI ALLEN

Operations & Project Professional Project Coordination Procurement Contract Administration AMAZON FREIGHT OPERATIONS Operations Analyst Jun 2022 - May 2023

Supported transportation operations through billing coordination, reporting, invoice review, issue resolution, and process support.

Analyzed operational and billing data to identify discrepancies, improve accuracy, and support business decisions.

Collaborated with customers, carriers, vendors, and internal stakeholders to resolve operational, service, and billing issues.

Supported workflow improvements and reporting enhancements that increased visibility and operational efficiency. THIRD COAST TERMINALS Operations Coordinator Jun 2018 - Sep 2021

Coordinated transportation logistics, customer orders, purchase orders, invoicing, documentation, and operational reporting.

Served as a liaison between customers, production, shipping, logistics, and management teams to support daily operations and service commitments.

Maintained compliance documentation, inventory reporting, scheduling support, customer communications, and operational records.

Assisted with process improvements and issue resolution to support efficient terminal operations and customer satisfaction. ADDITIONAL EXPERIENCE

TXN Logistics - Accounting & Logistics Support Eagle Transportation - Accounting & Logistics Support INDUSTRY EXPERIENCE

Industrial Construction • Energy Services • Utilities • Transportation & Logistics • Terminal Operations TECHNOLOGY

SAP • Microsoft 365 • Advanced Excel • Salesforce Field Service • Track Connect • Copilot • Dynamics GP • Dynamics 365 • QuickBooks

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