Experienced School District Administrative Assistant

Patti Lee

**** * ***** ******, ***. ***

Tulsa, OK 74137

Phone: 918-***-****

E-mail: *******@******.***

Objectives

I am seeking an Administrative Assistant / Secretarial position that will utilize my extensive background and computer skills. I possess the ability to prioritize my work load, perform responsibilities with extreme accuracy, and present a professional environment for staff members and patrons. I am the spouse of retired US Marine.

Experience

Educational Development Corporation

Sales Support Representative (4-4-16 – 7-24-19)

Receiving and processing retail book orders from outside sales representatives. Provide customer service to all sales staff and interact with customer to resolve order clarification issues. Create bi-annual catalog mailing and book samples for each sales person. Monitor order progress, tracking shipments, and update internal reports.

Tulsa Public Schools (Multiple Positions) (8-15-2005 –04-01-16)

Student Activity Fund – Bookkeeper Technician

I managed all purchases made with funds collected by students via fundraising, donations, and vending machine profit. The position included verification of all purchase orders, funds transfers, deposits, and monthly reconciliation of bank accounts for 20 school sites. Assistance was provided to school site treasurer regarding school district regulations, state codes, and departmental policies. Position requires multi-tasking, organization, and attention to detail. Position eliminated due to State Budget Crisis.

Principal Secretary – Nimitz Middle School

I performed daily monitoring of staff attendance and time reporting, making certain all classrooms have a teacher in place. Extensive preparation and reporting on the site budget, accreditation reports, and the school improvement plan were required. The position required direct interaction with parents, students, and staff, in addition to processing all site purchase requests. Student confidentiality was of utmost importance. Left position for a promotion to the Education Service Center.

Principal Secretary – Carnegie Elementary

I performed daily monitoring of staff attendance and time reporting, making certain all classrooms have a teacher in place. Extensive preparation and reporting on the site budget, accreditation reports, and the school improvement plan were required. The position required direct interaction with parents, students, and staff, in addition to processing all site purchase requests. Student confidentiality was of utmost importance. Left position for a promotion to the Education Service Center. Left position to obtain twelve-month opportunity and benefits.

Professional Business Systems, Broken Arrow, OK

Administrative Assistant – Part Time (12-1-2003 – 8-15-2005)

Company is a t ax and financial planner with office only open during tax season. The position required attention to detail in scheduling appointments and processing completed returns. Daily reviewed tax information with clients and provided direction on mailing their tax forms. Left position for full time employment.

Morongo Unified School District (3-1 2000 – 10-31-2003) $9.50 Hourly

Registrar – Oasis Elementary School

Registered all students enrolling for school attendance. 29 Palms is a military community which created an 80% mobility rate for enrollment. The position required detailed record keeping, confidentiality, and the ability to communicate with students, parents, and staff. I provided back up to the Principals Secretary and the school site nurse. Life position due to husbands’ retirement.

29 Palms High School - Attendance/Disciplinary Data Entry Clerk – Part time

I provided data entry for all disciplinary actions and expulsions. The position required complete confidentiality and accuracy with regards to information entered into the computer system. In addition, direct support was provided to attendance clerk resolving verification of students’ absences and tardies. Left position for prometon to full time registrar at another district site.

Skills

2008 Certified Professional Secretary & 2009 Certified Administrative Professional

Typing 75 WPM / 10 Key by Touch / Shorthand 80 WPM

2003 English Composition – Cooper Mountain Community College

Microsoft word, Microsoft Excel, Outlook, PowerPoint, Wengage accounting software, Depasco, MUNIS, Financial software, Revtrak (on line payment system), JPS Chase Morgan

Additional experience as administrative assistant and references available upon request.

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